VILLAGE OF UNION
April 14, 2010
The Union Village Board met in regular session on April 14, 2010. The meeting was called to order at 7:07 p.m. at the ALA Hall. The Open Meeting Laws were displayed. On roll call: T. McClane, J. McClane ,Chipman, Brown and Kahland absent.
Minutes of previous meeting were reviewed. Chipman motioned to approve previous meeting minutes. 2nd by J. McClane. Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
Claims and Accounts were presented with the addition of the loans that are paid by electronic funds transfer each month and sales tax due prior to meeting. Noted accounts were discussed for payment. Chipman made a motion to approve payment of listed accounts redacting $6000 to IRS pending motion addressed in item C. of Agenda under New Business. 2nd by Brown. By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
CLAIMS & ACCOUNTS
April 14, 2010
NPPD FIREBARN* $ 58.82
AREA LIGHT RENTAL $ 20.76
BALLFIELD** $ 40.00
WATER PUMP $ 436.90
FIREBARN (TOWN BLDG) $ 38.76
NEW TOWER (WATER) $ 17.89
TRAFFIC LIGHT $ 17.89
AREA LIGHT RENTAL $ 9.21
STREETLIGHTS $ 435.52
NEW SEWER PUMP $ 142.92
ALA HALL $ 53.23
NE PUBLIC HEALTH ENV LAB $ 202.00 WATER TESTS
WINDSTREAM OFFICE $ 59.51
WINDSTREAM FIRE $ 86.41
MELISSA HANSEN $ 600.27 MAR SALARY
NE MUNICIPAL CLERK INST $ 228.43 WATER OP CERT(178.00) NEWSLETTER (50.43)
UTILITY SERVICE CO $ 3142.45 MAINTENANCE AD
NE DEPT. OF REVENUE $ 150.42 SALES TAXES (Pd. Check 9716 MAR)
DON DOUGLASS $ 73.88 TRAINING HOURLY PAY
ALLIED RECYCLING $ 1248.75 Monthly Trash Service
LOAN $ 618.44 LOAN FOR SEWER BOND
LOAN $ 265.64 RESCUE SQUAD
EMS BILLING $ 71.34 FEE FOR EMT COLLECTIONS
STEVE MCWHA $ 653.62 MAR SALARY
STEVE HEYEN $ 94.20 TRAINING HOURLY PAY
US TREASURY $ 6000.00 NEGOTIATED TAX PAYMENT
US TREASURY $ 757.50 2010 QUARTERLY WITHHOLDING TAXES
GP ONE-CALL $ 1.01 DIGGER’S HOTLINE
Correspondence: Lower Platte natural resources district is moving to phase II of groundwater management for nitrate contamination issues in our area. They are organizing an advisory group and will contact us to provide a representative to serve on this panel. Glenn Wolfe sent a letter. The State Auditor informed us that they haven’t received our audit waiver. NEMA is requesting forms to complete emergency grant.
The Clerk’s Report:
The State Auditor’s Office has requested updated information on our IRS situation, auditor waiver and sinking fund. Clerk is providing their office with what they need.
The clerk contacted Ric Ortmeier’s office for an update on the village’s audit waiver.
Tax season was busy this year and they haven’t completed it yet. We should hear back sometime the beginning of May.
Terry McClane, Dave Chipman, and Melissa Hansen met with IRS agent Carol Hall to go over documents in order to come up with an offer to pay off IRS debt. The meeting went well and a tentative agreement was reached.
All paperwork for FEMA and the disaster declaration has been completed and filed.
The Village Maintenance report was given by Heyen. He reported that the 7 1/2 horse pump ran for 3 hours per day and the 5 ½ horse pump ran for 15. The lift station ran for around 2.0 hours per day. Water tests not back yet. Water pumps ran on automatic. Tower overflowed and Heyen adjusted pump settings. Heyen said he had to remove the check valve in order for the pumps to run automatically. Lift station alarm light out. Clerk will order a new one. The light on the water tower is out. Clerk contacted Utility Service Co. about light. They are moving Union up on their schedule to replace light and do their visual inspection scheduled for this year. They assured us that since we are not within 3 miles of an airport we are not in violation of any regulations with the light out. Butch Hardbarger requested a set of keys for the office, water pumphouse and liftstation so he can take care of his responsibilities as Water Operator in Charge. Chairman directed Heyen to duplicate keys for Hardbarger.
Heyen reported that he is working on removing the trees growing in the lagoon area. He removed loose bricks from village building on Main St. He will put up a permanent barrier to make recycling area safer. Heyen prepared The John Deere mower for the season.
Fire and Rescue reported 2 fire and rescue calls and 6 rescue calls since last meeting.
Louise submitted her findings on her research into the sinking fund. In February of 1999 a CD was taken out for $7,323.82 and cashed in February of 2000 to pay off a municipal loan in the amount of $5,431.81. The remainder was deposited into the village’s general fund. In January of 2000, $21,000 was invested in a CD. It was cashed out in January of 2001 and the principal of $21,000 was rolled over into another CD. The interest was deposited into the village’s general fund. In June of 2002, the CD was cashed out and turned over to the Union Volunteer Fire Department for their expenses.
The Fire and Rescue wants to sponsor bingo as a fundraiser. We need to look into the amount of fundraisers a non-profit organization can hold per year.
Both emergency sirens are now inoperable. The siren in the circle may have a break in communication lines and the siren in town won’t turn. The motor or relays could be corroded and the mounting planks need to be replaced. Phone relays will be checked on Saturday. The Fire and Rescue squad will use fire truck 630 to notify public of emergencies via the P.A. system.
The Union Fire and Rescue will be offering free carbon monoxide detectors in the fall this year.
Parks and Recreation had asked Fire and Rescue to check into a hydrant party this summer. After some research, there is enough water pressure for a party or to clean the streets.
The Parks and Recreation Committee will hold its annual Union Daze the 1st weekend in August this year, according to Trustee Brown; however, no one from the Board Board was present to give the Park Board Report. They want to focus more on the kids this year.
Also, according to Trustee Brown, the committee wants to sell food and hold bingo each week to fundraise for Parks fund. They are holding a pasta feed on May 2nd.Board gave the approval for the committee to use cement slabs in park area for a basketball half court and to install a hoop.
Board requested an update on the grant approved for playground equipment. Committee members with pertinent information were unavailable for board meeting. The board will dissolve existing Park Board and reappoint at next meeting if the current board doesn’t get organized and give a full report at May’s meeting.
The village is no longer able to appropriate enough funds to support Parks and Recreation. The Park Board will need to be organized and fundraise to support itself.
Full-retention permit was reported as received in error. We are still waiting on DEQ to approve our request.
NCIP group has chosen a name. Union United is in the process of becoming a non-profit corporation. They have planned a clean-up weekend for April 24 and 25. Ruth and Max Holler are heading up a group to repaint and plant our Main Street planters. John Pfahl is heading up a group to make and paint new trash barrels for the village. Melissa Hansen is heading up a group for clean up in the village, and Mindy and Dave Chipman are heading up Adopt-a-Highway clean up on Highway 34.
According to Union Ordinances the village can use their local newsletter to publish motions and expenses as long as the newsletter is circulated within 30 days of meeting minute approval.
The village is able to support the newsletter within village limits with expenses amounting to $55 per issue. Rural delivery costs the village an additional $138 per issue. Chipman made a motion to use the Union Newsletter to publish minutes for local dissemination, but discontinue rural delivery until further funding can be secured. 2nd by J. McClane. By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
Complaints have been made about the feral cat situation on B Street. Trapping cats for shots and neutering will be focused in this area for our May appointment.
Board discussed drafting letters to people harboring feral cats, changing the ordinances to require cats be licensed, looking into other village’s procedures on animal control, all in an effort to come up with an effective way to govern the animal population in the village.
Chipman, Hansen and T. McClane met with Carol Hall on April 9th to work out a payment plan to repay the IRS back withholding taxes. Hansen and Chipman compiled a working budget for 2010 to show the village’s ability to make payments. Ms. Hall has agreed to work on waiving failure to file penalties to reduce the principle. She has also agreed to provide the village with a breakdown of principle, penalties and interest so that we can accurately file penalties and interest accrued against the clerk’s fidelity bond. The village agreed to consider a lump sum payment of $6000 by the end of April as well as a $600 to $800 monthly payment until the official repayment contract is signed with the IRS. If the village is unable to recoup penalties and interest in this manner, the Board of Trustees will decide whether or not to file a lawsuit against the responsible person or persons for the Village’s failure to timely file and pay these taxes . The Board discussed fundraising to help pay off IRS debt. Since the village’s expenses have outweighed our income for years the general fund has been depleted so the Board also discussed the necessity of maxing out the mil levy at .045% for fiscal year 2011. J. McClane motioned to adopt a plan to pay the IRS a lump sum of $6000 and an $800 per month payment until the official repayment contract is finalized. 2nd by Brown. By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
The town truck is in need of repairs. We received an estimate from Larsen Motors for the body and Keckler’s for the exhaust repairs. FEMA claim will cover exhaust repairs but the Board is unclear on if FEMA will pay more than the deductibles on the other damage. The insurance company needs to be contacted for information as well as FEMA to answer questions. Chipman motioned to table truck repairs for further research. 2nd by Brown. By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
T. McClane spoke with Mike Klein about leasing a half acre of his farmland near the park for a new yard waste site. Klein wants $400 - $500 each year. The Board discussed the possible need for liability insurance and oversight. Chipman motioned to table new yard waste site for further research. 2nd by Brown. By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
Chipman motioned to increase our charge for emergency service in accordance with EMS rates by 3%. 2nd by Brown. By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
Brown made a motion to adjourn at 9:22 pm. 2nd by Chipman. By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, and Brown- Aye. Motion approved.
The next regular board meeting is scheduled for May 12, 2010 at 7:00 pm at the ALA Hall.