VILLAGE OF UNION

MEETING MINUTES

JULY 14, 2010

The Union Village Board met in regular session on July 14, 2010.  The meeting was called to order at 7:04 p.m. at the ALA Hall.  The Open Meeting Laws were displayed.  On roll call: T. McClane, J. McClane, Chipman, Brown absent.  Kahland delayed and arrived at 7:20.

Minutes of June 9th Board Meeting and June 23rd Special Meeting were reviewed.  Chipman motioned to approve June 9th minutes with a change to the description of Chase Manhattan Bank disbursement to read “Principal on Street Bonds”.  2nd by J. McClane. Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye.  Motion approved. J. McClane motioned to approved June 23rd minutes, 2nd by Chipman. Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye.  Motion approved. 

Claims and Accounts were presented.  Noted accounts were discussed for payment.  J. McClane made a motion to approve payment of listed accounts. 2nd by Chipman.  By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye.  Motion approved.

CLAIMS & ACCOUNTS

July14, 2010

NPPD           FIREBARN $       58.67  
AREA LIGHT RENTAL $       20.76  
BALLFIELD $       40.00  
WATER PUMP $     321.87  
FIREBARN (TOWN BLDG) $       17.90  
WATER TOWER $       17.90  
TRAFFIC LIGHT $       17.90  
AREA LIGHT RENTAL $         9.21  
STREETLIGHTS $     435.52  
SEWER PUMP $       74.54  
ALA HALL $       53.35  
DAVE CHIPMAN $       62.61   NEWSLETTER MAILING REIMBURSAL  
WINDSTREAM  OFFICE $       63.23  
WINDSTREAM  FIRE $       87.60  
MELISSA HANSEN $     600.27   JUN SALARY  
DAVE CHIPMAN $     103.45   NEWSLETTER PRINTING REIMBURSAL  
UTILITY SERVICE CO $   3142.45   MAINTENANCE CONTRACT PAYMENT  
NE DEPT. OF REVENUE $     146.24   SALES TAXES
EMP $       92.79   EPI PENS FOR RESCUE SQUAD  
ALLIED RECYCLING $    1248.75  Monthly Trash Service  
LOAN $      618.44  LOAN FOR SEWER BOND  
LOAN $      265.64  RESCUE SQUAD  
EMS BILLING $        58.99  FEE FOR EMT COLLECTIONS  
JOHNSON’S GAS N GO $      331.34  (F&R 76.34 TOWN 255.00)  
STEVE HEYEN $      950.02  JUN HOURLY PAY  
US TREASURY $      800.00   IRS PAYMENT  
SENDD $      353.00   HOUSING AND MEMBERSHIP DUES  
MARJORIE MEREDITH $        50.00   RETURN DEPOSIT ON PAVILLION  
GP ONE CALL $          1.01   DIGGERS HOTLINE  
MELISSA HANSEN $        70.00   MILEAGE REIMBURSAL  
UVFR $      777.89   SQUAD A/C REPAIR 72.84 RADIO PURCHASE/REPAIR 707.05  
RIC ORTMEIER $    2300.00    AUDIT WAIVER PREP FY 08 AND 09  
US TREASURY $      783.08    2ND QUARTER PAYROLL TAXES  
EMP $      157.98   RESCUE SQUAD SUPPLIES  
     

Correspondence: The village received a letter from the IRS rejecting our penalty abatement requests for failure to pay penalties.  Also received letters from the IRS crediting the failure to file penalty for 3 out of the 20 quarters so far. Received information from DEQ on the Wellhead Protection Option for nitrates in rural water supplies. Received request from DED for totals disbursed on CBDG for Main Street Building Study.  Nebraska Department of Revenue is requiring Sales Taxes to be filed electronically starting September 1, 2010.  Liquor commission sent correspondence reminding the village to make publication for The Brown Bottle’s class C liquor license renewal by July 31st.  Tax Commissioner sent updates on the municipal equalization fund as per revenue ruling 99-09-03.  Senator Nelson sent a letter in receipt of IRS updates.  CCEMA requested NIMS compliance totals.  Cass County Zoning Inspector sent his inspection findings and recommendations. Scenic Weeping Water Association Agri-tourism organization sent information on their organization.  NDEQ announced the recycling grant program for the upcoming year.

The Clerk’s Report: Audit Waiver request has been completed.  Clerk will send to the NE State Auditor with the resolution, copy of minutes requesting waiver, and affidavit of printer.  Clerk has all documentation requested by Continental Western to proceed with insurance claim for losses incurred by penalties and interest on IRS debt and will be submitted by the end of the month.  Village is still waiting on the deactivation of discharge permit and activation of full retention permit from DEQ. Clerk has received letter to forward to the Willefords requesting payment for the removal of mobile home on their property.

The Village Maintenance report was given by Heyen.   The Wiysel Shop roof caved in because of heavy rains.  Water was shutoff to building by putting a new valve inside building.  Curb stop needs to be dug up and replaced.  Lift Station has a “no number” error message alarm.  Heyen pushed #7 to silence the alarm. The village pumped 465,360 gallons in the month of June. The lift station ran for around 7.2 hours per day.  Water tests not back yet.  Heyen reported that he has been trimming trees in the park areas and doing a lot of mowing.  Bescheinen sharpened the John Deere mower blades.  Mower running well.

Fire and Rescue reported 2 Fire and 2 Rescue calls and 1 Fire and Rescue call since last meeting.  Louise Stewart submitted a new EMT contract and resolution for Cori Knapp.

J. McClane motioned to accept Knapp’s contract.  2nd by Kahland. By Roll: Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, Kahland - Aye.  Motion approved.

The Parks and Recreation Committee reported that Gaille Brown and Tanya Brown resigned from the committee.  Amy Seyler and Stephanie Brown were not present.  Board discussed the committee.  A final accounting for FY 09 is required, including Union Daze 09.  The Board is requesting the committee be present at next meeting to give this accounting, along with a description of their duties and an update on all activities.  The Board discussed how this committee is an extension of the village and is required to be present at each Board Meeting. 

Old Business

Nuisance complaint of equipment on Rail Road Right of Way is still open.  Bescheinen reported that he has sold the mobile home again and it should be removed soon.  He is in the process of organizing an area in his scrap yard to accommodate the equipment on the Right of Way.

NEW BUSINESS

Kim Walker and Todd Burke requested to be on the agenda to speak to the board about AFLAC Insurance for village fire and rescue volunteers and employees.  Ms. Walker briefed AFLAC supplemental policies assist families with expenses during major medical and dental emergencies and conditions.  This supplemental insurance covers expenses not necessarily covered by medical, dental, workman compensation and disability policies and includes financial reimbursement for deductibles, co-pays, loss of pay and travel expenses.  AFLAC provides accident and cancer policies.  Ms. Walker and Mr. Burke will be looking into premium cost for our village volunteers and employees at an association rate and will contact individuals throughout the month to see if they are interested in this benefit.

The Board of Trustees discussed the state of the Health Board.  Recently, one of the health board members, Lily Wolfe, moved from the village leaving Terry McClane and Amy Seyler as the only remaining members.  Chipman motioned to accept Dwain Hardbarger as a Health Board member and to find another member at a later date. 2nd by Kahland.  By Roll: Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, Kahland - Aye.  Motion approved.

President of Union United, Inc., Debbie Vidlak, requested financial aid from the village specifically for Semi-Annual clean-up projects like the last Union Clean up and Green up weekend held in April.  In the past, the village has carried the full cost of the annual clean up and Union United has agreed to supervise and organize the event twice each year, spring and fall.  Kahland motioned to pay one-half of future clean up event costs and one-half of the rollaway costs incurred in April to Deffenbaugh Sanitation in the amount of $173.07.  2nd by J. McClane.  By Roll: Trustee votes are as follows: T. McClane – Aye, Chipman – abstained, J. McClane – Aye, Kahland - Aye.  Motion approved.

Union United also requested to place a vending machine on village property in the future to fundraise for their projects.  Chipman motioned to grant Union United, Inc. permission to place a pop/snack machine on village property. 2nd by J. McClane.  By Roll: Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, Kahland - Aye.  Motion approved.

Clerk presented finished Audit Waiver Request to the Board.  Chipman motioned to approve Audit Waiver Resolution and financial statements for fiscal year 2009, to authorize Terry McClane to sign and clerk to attest to said resolution, and to waive 3 separate readings of Audit Wavier Resolution.  2nd by J. McClane.  By Roll: Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, J. McClane – Aye, Kahland - Aye.  Motion approved.

J. McClane requested to leave early.  J. McClane left at 8:39pm.

Board discussed appealing IRS’s rejection of failure to pay penalties.  Clerk briefed that she overlooked the 15 day deadline and will research the possibility of requesting a hearing on the grounds of the IRS rejecting our abatement request.  Chipman briefed the board that the village has four years to submit documentation and collect on previous clerk’s public officials bond.

Board requested that clerk try to locate grant information on mosquito control through NRD.

Kahland made a motion to adjourn at 8:46 pm.  2nd by Chipman.  By roll, Trustee votes are as follows: T. McClane – Aye, Chipman – Aye, Kahland – Aye.  Motion approved.

The next regular board meeting is scheduled for August 11, 2010 at 7:00 pm at the ALA Hall. 




Terry McClane

Chairman

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