VILLAGE OF UNION
MEETING MINUTES
MAY 11, 2011

The Union Village Board met in regular session on May 11, 2011.  The meeting was called to order at 7:04p.m., at the ALA Hall.  The Open Meeting Laws were displayed for public reference.  On roll call: Hardbarger, Jr.,Vidlak, Chipman.  Brown was absent and Keene delayed until 7:30.

Mr. Brian Chaffin from Olsson and Associates was at the meeting to introduce himself to the Board as the face behind Union’s Street Superintendent Contract.

Minutes of April 13, 2011 Board Meeting, and May 3, 2011 Special Meeting were reviewed. Chipman motioned to approve the April 13, 2011 Meeting Minutes.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Brown and Keene absent.  Motion approved.

Chipman motioned to approve the May 3, 2011 Special Meeting Minutes.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Brown and Keene absent.  Motion approved.

Claims and Accounts were presented.  Chipman motioned to approve May Claims and Accounts.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Brown and Keene absent.  Motion approved.
 
CLAIMS & ACCOUNTS
MAY 2011
NPPD           FIREBARN*  $      76.33 
BALLFIELD**  $      24.74 
WATER PUMP  $    291.15  
FIREBARN (TOWN BLDG)  $      20.00  
TOWER  (WATER)  $      20.00 
TRAFFIC LIGHT  $      20.00 
AREA LIGHT RENTAL  $      12.24  
STREETLIGHTS  $    539.43  
SEWER PUMP  $      91.89  
ALA HALL  $      29.60 
DAVE CHIPMAN  $      85.86   REIMBURSE COPIES/SHERIFF SVC 
WINDSTREAM  OFFICE  $      65.78 
WINDSTREAM  FIRE  $      88.68 
MELISSA HANSEN   $     717.06   APR PAY 
ALLIED RECYCLING  $    1587.87   TRASH CONTRACT/DUMPSTER  
LOAN  $      265.64   RESCUE SQUAD 
LOAN  $      618.44   STREET/SEWER   
STEVE HEYEN  $      938.91   APR PAY/POSTAGE REIMBURSE 
JOHNSON’S GAS N GO  $      258.11   VILLAGE TRUCKS/MOWERS 
US TREASURY   $      800.00   IRS PAYMENT 
NE DEPT OF REVENUE  $      178.31   MAR SALES TAX/PD 
BALL INSURANCE  $    5191.00   VILLAGE LIABILITY AND W/C 
EMS BIILLING  $      142.47   RESCUE BILLING SERVICE 
NPHEL  $        10.00   WATER TESTS 
LOUISE STEWART  $        52.19     REIMBURSE REQ - EMS BILLING 
DAKOTA PUMP   $      779.08    NEW PUMP FOR LIFT STATION 
COLUMBUS TELEGRAM  $        98.05    MINUTES PUBLISHING  
MEESKES  $          9.95   KEYS 
MIDWEST FARM COOP  $        14.40   PROPANE FOR SPRAY TANK 
UVFR  $        70.00   EMT NATIONAL REGISTRY KNAPP 
RIC ORTMEIER  $    1100.00   AUDIT WAIVER PREP 
GREAT PLAINS ONE CALL      $          1.01    DIGGERS HOTLINE 

Correspondence:  The Village received the Fire and Rescue Worker’s Comp Audit.  Clerk will forward to Ball Ins. for completion.  Also, Free Local Elected Officials Training, sponsored by SERN, will be held on June 7th in Auburn from 1:00 – 5:00pm.


The Clerk’s Report: 

The McWha lawsuit is in settlement.   Legal documentation is forthcoming.


The Village Maintenance report: was given by Heyen.

The village pumped 1,036,000 gallons of water. Lift station ran for 6.1 hours, up from previous months.  The increase could be due to equipment problems experienced over the past couple of weeks.  Heyen installed a new pump.  The newer of the system’s pumps failed and was replaced.  The two older pumps are still pumping with the addition of the new pump. 

Coliform was present in one of the monthly tests.  Heyen and Mr. John Bescheinen flushed the hydrants and serviced them over a 1 ½ day period.  There are two hydrants left, on private property at the schoolhouse that need to be flushed and serviced.

The tower was shut down for cleaning and sanitizing.  After that was completed and the tower started to be refilled, a gasket failed and the maintenance crew had to be recalled to replace gasket.

More water samples were taken prior to servicing and mailed. Heyen took samples after servicing and is to deliver them when his report is completed.

Jim McClane asked Heyen if he could remove utility shed at the base of the water tower in preparation for the AT&T antenna installation and keep it.  The Board didn’t see any problems with that. 

The Montana tractor was just starting to be worked on the last time Heyen called.  He will continue to check on it. 

Fire and Rescue Ms. Stewart reported 3 Rescue and 2 Fire calls since the last meeting.  Sirens tested fine.

Monday, May 30th will be the unit’s first pancake breakfast of the year.  It is scheduled from 8 am to 11:00am at the Waconda Community Center.  $6 for Adults $4 for children.  There will be raffles for ½ hog, BBQ Grill, wine and other items for $1 per ticket, or 6 tickets for $5.

Jaws of Life training was a success.  Union received high marks from the State Firemarshall.  Expired diabetic supplies were reordered for the rescue squad.

Ms. Stewart reminded the Board to work on their NIMS certifications.

The Rural Fire Board did not meet last month, so the Department didn’t get a chance to find out if  the Rural Board would assist with the cost of replacing the Rescue Squad’s tires.  Hardbarger told them to get the tires replaces as soon as possible.  It was already approved last month.

Union United Inc. received the go ahead from the TNT Grant authority to start the park planting.  They updated the park blueprints and diversified the tree selection.  Work is scheduled for May 21 and 22 to remove the last of the diseased trees.

The group has decided to sponsor a community pumpkin patch through the USDA.  The group will seek a location to plant pumpkins and sunflowers and come back to the board for permission.

A Dog Wash will be scheduled in June to fundraise for the maintenance of feral cats.  Five cats were trapped.  Two tested positive for feline aids and put down.  Three were healthy, neutered and administered shots.  The Plattsmouth Animal Control volunteered to help with fundraising to help Union keep the feral cats program in place.

Union United next event will be hosting a social hour and presentation for the Union Alumni prior to their annual banquet, June 4th.

Water Meter Committee Report

The Water Meter Committee met in April to discuss plans for new water meter implementation.  Surveys are ready to be mailed to find out the location of the various meters throughout town.

New Business

The State of Nebraska passed legislation, last year to collect a $1 tax on all pet licenses in Nebraska to support Dog and Cat Operations in the State. Union’s fee needs to be raised and the extra dollar remitted to the State, as required.  Chipman motioned to pass Resolution 11-2011, raising the Village’s licensing fee from $5 to $6 per dog.    2nd by Vidlak. By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

Ordinance 1-416 requires that any money spent by the Village needs to have a standing rule, or approved by the Board.  Proposed ordinance 1-417 will allow the Chairman to approve certain types of expenses if needed prior to the regularly scheduled Board Meeting.

Chipman read the title of the new proposed ordinance 1-417.  Chipman then motioned to waive three readings of an ordinance under the authority of Union Ordinance 1-304.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

Chipman then read the title again of Ordinance 1-417.  Ordinance 1-417 was then read in its entirety.  Chipman motioned to pass Ordinance 1-417: Authorization of Expenditures by Chairman.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

Ordinance 1-418 was proposed to keep citizens aware of the financial strain and progress of the Village of Union.  Ordinance 1-418 requires that a list of Village Debt be posted in June and December in the usual public posting locations.

Chipman read the title of the new proposed ordinance 1-418.  Chipman motioned to waive three readings of proposed ordinance under the authority of Union Ordinance 1-304.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

Chipman then read the title again of Ordinance 1-418. Chipman read Ordinance 1-418 in its entirety.

Chipman motioned to approve Ordinance 1-418: Debts.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

Chipman motioned to approve expenditures of flagpole repair and flag replacement in the amount of $50 and $275, respectively.  2nd by Keene.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

The Board agrees that the Agri-Tourism movement is beneficial to the community, but zoning and inspection elements should be determined by the Zoning Commission, based on what is best for the County.

Vidlak motioned to authorize Chipman to write a letter on the Village’s behalf, stating our position on Mr. Slattery’s Agri-Tourism proposal.  2nd by Keene.   By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

Chipman motioned to approve Steve Heyen’s attendance at Mosquito Control Class on June 7th.  2nd by Keene.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, and Brown -absent.  Motion approved.

Mr. McClane thought debt list is good, but wants to keep General Fund Balance reported in Claims and Accounts.

Vidlak motioned to adjourn at 8:13pm.  2nd by Keene.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, Brown absent.  Motion approved.

The next regular meeting is scheduled for June 8, 2011, 7pm at the ALA Hall.  The Meeting Notice and Agenda will be posted for the public at The Village Office, The Union Branch of the Nehawka Bank, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate.

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