VILLAGE OF UNION
MEETING MINUTES
JUNE 8, 2011

The Union Village Board met in regular session on June 8, 2011.  The meeting was called to order at 7:02p.m., at the ALA Hall.  The Open Meeting Laws were displayed for public reference.  On roll call: Hardbarger, Jr.,Vidlak, Chipman and Keene.  Brown was absent.

Minutes of May 11, 2011 Board Meeting were reviewed. Chipman motioned to approve the May 11, 2011 Meeting Minutes.  2nd by Vidlak.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, Chipman-Aye, Keene – Aye and Brown absent.  Motion approved.

Claims and Accounts were presented.  Chipman motioned to approve June Claims and Accounts.  2nd by Keene.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye,  Chipman-Aye, Keene – Aye and Brown absent.  Motion approved.

CLAIMS & ACCOUNTS
JUNE 2011
NPPD           FIREBARN*  $       81.71 
BALLFIELD**  $       44.74  
WATER PUMP  $     316.55  
FIREBARN (TOWN BLDG)  $       20.00  
TOWER  (WATER)  $       20.00 
TRAFFIC LIGHT  $       20.00 
AREA LIGHT RENTAL  $       12.24  
STREETLIGHTS  $     539.43  
SEWER PUMP  $       78.58  
ALA HALL  $       30.31 
MEESKES  $       78.65   PLUMBING SUPPLIES 
WINDSTREAM  OFFICE  $       56.65 
WINDSTREAM  FIRE  $       87.53 
MELISSA HANSEN   $      717.06   MAY PAY 
ALLIED RECYCLING  $    1202.24   MONTHLY TRASH CONTRACT  
LOAN  $      265.64   RESCUE SQUAD 
LOAN  $      618.44   STREET/SEWER   
STEVE HEYEN  $    1375.49   MAY PAY 
JOHNSON’S GAS N GO  $      500.78   VILLAGE/88.98 RESCUE SQUAD 
US TREASURY   $      800.00   IRS PAYMENT 
NE DEPT OF REVENUE  $      157.50   MAY SALES TAX/PD 
EMS BIILLING  $      142.47 RESCUE BILLING SERVICE 
NPHEL  $        10.00   WATER TESTS 
DOUGLAS TIRE   $      918.65    6 AT TIRES FOR RESCUE SQUAD                                              *                       CHG/WIPERS/AIR FILTER ORIG. EST. TIRES
1122.00
DEPOSITORY TRUST  $ 15000.00   STREET BOND PRINCIPAL 
DEPOSITORY TRUST  $   1860.00   STREET BONDS INTEREST 
NEBRASKA RISK POOL  $     160.00  WORKERS COMP XTRA PREMIUMS 

Correspondence:  The clerk reported receiving the State Comprehensive Outdoor Recreation Plan with “How To” CD from the Nebraska Game and Parks Commission.

The DEQ sent Notice of Public Hearing for 2012 Intended Use Plan for Clean Water Revolving Funds.

SENDD sent a Community Needs Survey which the Clerk and Chairman will fill out.

Utility Service Co., Inc. sent their inspection report from the last scheduled maintenance and inspection.  Tank ladders need safety devices installed, which will be addressed at their next visit.  They reported all went well with the disinfection, tank cleaning and equipment inspection.

The Clerk’s Report: In the McWha lawsuit, a motion to dismiss was filed after parties agreed on a settlement amount of $2300.00.  The check has been received and deposited. The Village collected $7,090.74 from the surety bond for a total of $9,390.74.  The $2,300.00 will be sent to the IRS.  The clerk will get a payoff balance from the IRS prepared for payment approval at the next regular meeting.

AT&T sent an engineer to come out to look at the water tank and blueprints.  Diggers Hotline was called and all utilities have been marked at the site in preparation for the equipment shed site and antenna wiring placement.  Utility Services engineer was contacted to determine the exact location of vents at the top of the tank.  Utility Services engineer and AT&T engineers are working together to determine the correct placement and installation plan for the antenna .  The building permit application and fee letter for the equipment storage shed site has been forwarded to Sam Mandolfo.  Chairman Hardbarger has signed the finalized lease agreement.

The Village Maintenance report: was given by Heyen.

The village pumped 903,000 gallons of water. Lift station ran for 5.0 hours.

The village water supply is being chlorinated per DHHS Administrative Order due to presence of coliform.  Chlorination began May 23 and will continue for the next six months.  DHHS has requested a new sample site plan and a system assessment which is being worked on.

Hardbarger suggested we find another certified back-up water operator, since Harbarger and Chipman will let their certification expire the end of the year. Keene will contact Jesse Keene to see if he would be willing to serve as back up.

John’s Tractor says the Montana repairs are going fine.  They should deliver the tractor to us next week.

A sewer back up was reported at a manhole on the north end of 2nd Street.  Nebraska City Utilities came to clean it out.  Apparently, children have been sticking sticks, pieces of metal, arrows and other miscellaneous objects through the holes in the cover, jamming the flow of water through the sewer there.

On May 17th, the lagoons were sprayed for foliage overgrowth.

The Farmer’s well pump was not phasing.  NPPD was notified and well is up and running.

Fire and Rescue report was not given this month.

Union United Inc. reported the Alumni Social Hour was a success.  The thirty-two people that attended enjoyed socializing and reminiscing about Union.  Ten alumni volunteered to tell stories about their memories of Union which will be prepared for Union’s 125th Anniversary to be held in 2012.

The 2nd Annual Union United Golf Tournament is tentatively scheduled for August 13th at Grandpa’s Woods.

Water Meter Committee Report

Water meter locations surveys were sent out and around half have been returned.  Chipman requested that the committee meet again before the next board meeting and come up with suggested water rates, which meters to install, a cost analysis on the project and ideas for funding.  He would like a brief presentation by the committee at the July 13th Board Meeting.
Steve Heyen suggested that the committee talk about hiring him an assistant for the installation.

New Business

The Blue Rivers Agency on Aging Otoe County has asked for Union’s support for their Handi-Bus program.  Board members asked if they even serviced Cass County areas like Union.  The item is tabled until clerk finds out their range of support for the July 13th meeting.

The Village needs to determine what to do about the Main St. Building Lot, west of the Post Office.  Chipman and Keene volunteered to lead a committee of interested residents to involve the public in the planning.  There has been some interest by businesses to purchase the lot. Any interested residents can call the village clerk or a board member for more information

Instead of forming a committee for the future of Union’s trash contract, the clerk will gather bids from at least 2 companies to present at the next meeting where the board will make a decision on which company will provide trash service. 

Vidlak motioned to adjourn at 8:11pm.  2nd by Keene.  By roll, Trustee votes are as follows: Hardbarger, Jr.,-Aye, Vidlak-Aye, and Chipman-Aye, Keene-Aye, Brown absent.  Motion approved.

The next regular meeting is scheduled for July 13, 2011, 7pm at the ALA Hall.  The Meeting Notice and Agenda will be posted for the public at The Village Office, The Union Branch of the Nehawka Bank, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate.

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