VILLAGE OF UNION September 12, 2012

The Union Village Board was called to order at 7:10 pm for the regular session.  The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Aye, Chipman – Aye, Vidlak – Aye, Keene - Aye and Brown - absent.

Minutes of the August Board Meeting was reviewed. Chipman motioned to approve the August 8, 2012 Meeting Minutes.  2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

Claims and Accounts were presented.  Chipman motioned to approve August Claims and Accounts.  2nd by Vidlak.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

CLAIMS & ACCOUNTS SEPTEMBER 2012 NPPD           FIREBARN*  $     130.61

WATER PUMP  $     622.42

FIREBARN (TOWN BLDG)  $       21.58

TOWER  (WATER)  $       21.58

TRAFFIC LIGHT  $       21.58

AREA LIGHT RENTAL  $       12.98

STREETLIGHTS  $     623.21

SEWER PUMP  $       68.22

BALLFIELD  $       48.42

ALA HALL  $       62.19

WINDSTREAM  OFFICE  $       78.76

WINDSTREAM  FIRE  $       90.36

MELISSA HANSEN  $      849.15   AUG PAY

LOAN  $      264.68   RESCUE SQUAD

LOAN  $      618.44   STREET/SEWER 

STEVE HEYEN  $    1295.09   AUG PAY

JOHNSON’S GAS N GO  $      196.55   MOWERS/TRUCK

NPHEL  $        28.00  WATER TESTS

COLUMBUS TELE  $        73.23  PUBLISHING

GREAT PLAINS ONE CALL  $         3.03   DIGGERS HOTLINE

HD SUPPLY  $   1373.01   METERS AND EQUIPMENT

LEAGUE OF NE MUNICIP  $     313.00   MEMBERSHIP DUES UTILITIES

EMS BILLING  $     335.29   BILLING CHARGES

BALL INSURANCE SVCS  $     966.00   GROUP LIFE POLICY

USDA  $  21209.00  SEWER LOAN

MEESKE ACE HARDWARE  $          7.47  WATER MAINTENANCE

                                                $ 29,333.88       SEPTEMBER CLAIMS AND ACCOUNTS $ 94,495.72       GENERAL FUND BALANCE, AS OF SEP. 11, 2012 $     410.94        DEPOSITS FOR SEPTEMBER 12, 2012 Correspondence: The village received an updated Open Meeting Act Poster from the League of Municipalities reflecting legislative changes over the past 4 years.  Municipal Code Services sent a legislative report detailing changes that possibly affect villages. AT&T notified us that New Cingular Wireless PCS, LLC has commenced their option and structure lease agreement as of July 1, 2012 and are paid through September. The Village received letter from Getty Images giving the Village another chance to settle before they escalate legal action for a photo clip that was posted on the community website over a year ago. Clerk Report – The contract between the Nehawka Rescue and Village of Union is in the process of being signed.  The contract allows for Nehawka to use Union’s ambulance until theirs is replaced. The loan the Village was pre-approved for through DEQ is eligible for 20% loan forgiveness.  The loan’s term can be five years.  The Village will have to get an engineering firm to review the project and file a specification document with our application. I contacted Olsson and Associates and walked them through the planning we have done thus far. Supplies for the ball field project for the Keep Cass County Beautiful Grant are being delivered by Lowe’s on Friday September 21, 2012.  Volunteers are needed to begin dug out construction on September 22nd. The Village Maintenance report: was given by Heyen.  The village pumped 1,536,000 gallons of water for the month. Lift station ran for 111 hours.   Heyen reported that the pump house leak was repaired again and possibly caused by chlorination.  The leak on A St. was dug and finished today.  The leak was between the house and the curb stop. Heyen had to clean out valve boxes that shut off zone service using high pressure water to push out mud and silt. Heyen worked on a leak two years ago with Bill Bescheinen which damaged Bescheinen’s pump.  Heyen got authorization from Terry McClane, chairman at the time, to pay for the parts to repair the pump, approximately $65.00.  The clerk told Heyen that she will pay the claim when it is submitted with the parts receipt. Fire and Rescue report given by Louise Stewart. The sirens are OK.  She reported that she will give a call report once a year in August from now on. Greg Bruce was accepted as a member of the Union Volunteer Fire Department in August and his name was read into the minutes.  Greg Bruce is eligible for insurance coverage as of this date.

Union United Inc. report was given by Debbie Vidlak. Union Hill Vineyard grape harvest fundraiser is set for this Saturday from 8:00am until noon.  The Chambourcin grapes harvested by the group last year were used to make up 75% of Soaring Wings Red Phoenix label.  The group is considering holding village clean up only in the spring.  The clerk reported that she has grant funds to collection 100 tires and recycle them before October.

The new Union signs installation is still being planned.

Chipman motioned to open the Annual Budget Hearing for fiscal year 2012/2013 at 7:20pm.  2nd by Vidlak. Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.  Ric Ortmeier was present and went over the proposed budget with the Board.

Chipman motioned to close the budget hearing at 7:41 pm.  2nd by Vidlak.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

Chipman motioned to open the final tax request hearing at 7:41 pm.  2nd by Vidlak.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

Chipman motioned to close the final tax request hearing at 7:42pm.  2nd by Keene.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

Chipman motioned to pass allowable growth increase of 1%. 2nd by Keene.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

Chipman motioned to adopt Union’s 2012/2013 Annual Budget as proposed.  2nd by Vidlak.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

Vidlak motioned to set property tax rate at 0.466241.  2nd by Chipman.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent.  Motion approved.

OLD BUSINESS

Chipman introduced the modification to Ordinance 2-602:  NUISANCES; SPECIFICALLY DEFINED and to repeal ordinances contrary thereto. Chipman then motioned to suspend the rules of the three readings and that Village Ordinance Chapter 2-602 be considered for passage on the same day upon reading by number and title only and then placed on final passage. 2nd by Vidlak. By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene – Aye, Brown- absent.  Motion approved.

Chipman then again read the title of his proposed amendment Village Ordinance Chapter 2-602: NUISANCES; SPECIFICALLY DEFINED.  Chipman then read the entirety of his proposed modification to Village Ordinance Chapter 2-602.  Chipman motioned to accordingly modify Chapter 2-602: NUISANCES; SPECIFICALLY DEFINED. 2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene– Aye, Brown- absent.  Motion approved.

Chipman introduced new ordinances to be added to Local Ordinances Chapter Six, Article 3, relating to water.  These new water ordinances define terms and the responsibilities of the Village and the customers of the water system.  Chipman then motioned to suspend the rules of the three readings and that CHAPTER 6, ARTICLE 3 – WATER - ORDINANCES be considered for passage on the same day upon reading by number and title only and then placed on final passage. 2nd by Keene. By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene – Aye, Brown- absent.  Motion approved.

Chipman then again read the title of his proposed ordinances: CHAPTER 6, ARTICLE 3 – WATER - ORDINANCES.  Chipman then read the entirety of his proposed addition to Village Ordinances CHAPTER 6, ARTICLE 3 – WATER - ORDINANCES.  . 2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene– Aye, Brown- absent.  Motion approved.

NEW BUSINESS Chipman motioned to adopt The Village of Union Vision Statement drafted September 4, 2012.  2nd by Keene. By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene– Aye, Brown- absent.  Motion approved.

On August 26, 2012, the Hall’s dog, which was previously banned, was running at large in the Village chasing children on A St.  On April 11, 2012 Niki Hall told the Board that she would remove the dog from the Village limits after the Board resolved to ban it.  In the resolution the Board agreed to waive the fine of $100.00 for previous violations if the dog was removed within 30 days.

Chipman motioned to have the chairman select an attorney to file a lawsuit on behalf of the Village of Union against Joseph and Niki Hall for the purpose of collecting $150.00 in fines, seeking an order declaring dog to be a public nuisance and an order removing their dog from the Village.  2nd by  Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene– Aye, Brown- absent.  Motion approved.

Chipman motioned to waive the remainder of Louise Stewart’s Rescue Service Bill.  2nd by Keene.  By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene– Aye, Brown- absent.  Motion approved.

Vidlak motioned to adjourn at 8:57pm.  2nd by Keene.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown- absent.  Motion approved.

The next regular meeting is scheduled for October 10, 2012, 7 pm at the ALA Hall.  The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.

Dwain Hardbarger, Jr. Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate.

 

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