VILLAGE OF UNION MEETING MINUTES October 10, 2012

The Union Village Board was called to order at 7:04 pm for the regular session.  The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Aye, Chipman – Aye, Vidlak – Aye, Keene - absent and Brown - absent.

Minutes of the September Board Meeting was reviewed. Vidlak  motioned to approve the September 19, 2012 Special Meeting Minutes.  2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - absent and Brown absent.  Motion approved.

Claims and Accounts were presented.  Chipman motioned to approve October Claims and Accounts.  2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - absent and Brown absent.  Motion approved CLAIMS & ACCOUNTS OCTOBER 2012 NPPD           FIREBARN*  $     102.29

WATER PUMP  $     552.37

FIREBARN (TOWN BLDG)  $       21.58

TOWER  (WATER)  $       21.58

TRAFFIC LIGHT  $       21.58

AREA LIGHT RENTAL  $       12.98

STREETLIGHTS  $     623.21

SEWER PUMP  $       69.66

BALLFIELD  $       48.42

ALA HALL  $       40.61

WINDSTREAM  OFFICE  $       66.67

WINDSTREAM  FIRE  $       90.36

MELISSA HANSEN  $      849.15   SEP PAY

LOAN  $      264.68   RESCUE SQUAD

LOAN  $      618.44   STREET/SEWER 

STEVE HEYEN  $    1416.47   SEP PAY

JOHNSON’S GAS N GO  $      394.44   MOWERS/TRUCK/FIRE65.06

STEVE C HEYEN  $      275.97  TEMP PAY METER PROJECT

NPHEL  $        14.00   WATER TESTS

JOURNAL LINCOLN STAR  $        57.66  PUBLISHING

GREAT PLAINS ONE CALL  $         2.02   DIGGERS HOTLINE

HD SUPPLY  $     206.00   METERS AND EQUIPMENT

MINDY CHIPMAN  $       43.75   REIMBURSAL COURT COPIES

KERNS  $     578.00   WATER MAIN REPAIR

MURRAY INSURANCE CO.  $    5541.00  FIRE PAK

UTILITY SVC CO  $   1890.65  TOWER MAINT CONTRACT

MEESKE ACE HARDWARE  $      140.40  WATER MAINT/BLDG SUPPLIES

                                                 $ 13,963.94       OCTOBER CLAIMS AND ACCOUNTS $ 87,310.60       GENERAL FUND BALANCE, AS OF October 10, 2012 Correspondence: The village received notice that our current wastewater certification exemption expires December 31, 2012.  A new application for this waiver is on its way. Residents are receiving postal surveys and notice of a public meeting from the USPS.  It is important that all residents fill these out and return them to the post office.  If you don’t have a survey, extras are available in the post office.  The meeting is to talk about the reduction in hours at the post office.  All residents should attend to show their support for having a post office in Union.  The retired Nebraska Postmasters sent a letter to inform the community about the reduction process and that non postal employees will be manning the office after hours are reduced.  If there is no one to serve as the postal clerk, the USPS will end up closing the Union branch. Clerk Report – Judy Attebury, Debbie Vidlak, Harold Reynolds and Melissa Hansen met with KSU students and their administrators to answer questions about the village’s situation and to gather more information for their master’s project proposals. They toured Union on Monday and were surprised by the amount of traffic that flows through the village on a continuous basis.  They intend to pitch their project ideas at the March Board Meeting.  Each of the students seems very interested in Union and pleased to be assisting us.  The Village collected 119 tires and recycled them with West Nile Prevention Grant funding through Sarpy/Cass Health Department. The Village Maintenance report: was given by Heyen.  The village pumped 1,380,000 gallons of water for the month. Lift station ran for 107 hours, about 3.5 hours per day.   Heyen reported that he has installed six meters, three commercial and three residential.  The lagoons require two feet of water to be in them at all times.  Because of the drought conditions the Village has been pumping water from the tower into the sewer system to raise these levels.  It will take approximately 1.5 million gallons to bring them up to specifications. Heyen expressed his desire to attend the training being offered soon about Nebraska regulations governing sewer systems. Fire and Rescue report given by Louise Stewart. The sirens are OK.  The department is looking into upgrading the sirens so they can be set off remotely when the weather is bad.  The cost of this upgrade is unknown.  Nehawka Rescue removed Union supplies from the ambulance when they borrowed it.  They are unsure of the sanitary conditions of the supplies.  Someone needs to go through and repackage the supplies that are sterile and throw suspect supplies away.  The squad will need three large clear sealable containers to store them in. On October 20 and 21st the Cass County Emergency Management Agency is sponsoring a Mass Casualty Incident Management Seminar at the Weeping Water Fair Grounds.  All Village Department volunteers and public officials are encouraged to attend. The Department’s radios are scheduled for a mandatory reprogramming. The cost is about $142.50 an hour and will take approximately two hours.  The Rural Board intends to split the cost with the Village.  Chairman Hardbarger asked why it won’t be split three ways, to include the Volunteer Fire Department funds.  Chairman Hardbarger also requested that Mrs. Stewart brief the department at their next meeting that all the excess, outdated equipment being stored above the Village Office needs to be gone through and removed. Union United Inc. report was given by Debbie Vidlak. Union Hill Vineyard grape harvest fundraiser raised $646.69. Volunteers harvested 5,879 pounds of grapes this year, almost twice as much as last year.

A local contractor has volunteered to help the group install the Village Signs.  He is working on getting metal posts welded to the signs and they should be ready to install in the next few weeks.

Spirits of Union Party will be held on October 27th at the ALA Hall starting at 6:30pm. There will be a costume contest, snacks and games.  The entry to this event is free with donation of a non-perishable food item.

Two cats were trapped and treated in the TNR program.

Chipman motioned to approve the chairman to sign letter of agreement for Technical Assistance to Brownfields.  2nd by Vidlak. Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene absent and Brown absent.  Motion approved. 

Chipman motioned to put together specifications and a bid proposal for the demolition of the Wiysel building.  The clerk is to prepare the solicitation which will run two weeks in the Cassgram.  Bids will be collected through December 1st and reviewed at the December 12th Board Meeting. 2nd by Vidlak.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene absent and Brown absent.  Motion approved. 

Vidlak motioned to adjourn at 8:44pm. 2nd by Chipman.  Trustee votes are as follows:  Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene absent and Brown absent.  Motion approved. 

The next regular meeting is scheduled for November 14, 2012, 7 pm at the ALA Hall.  The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.

Dwain Hardbarger, Jr. Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate.

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