VILLAGE OF UNION
MEETING MINUTES
APRIL 10, 2013

The Union Village Board was called to order at 7:03 pm for the regular session.  The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Absent.

Kansas State University’s Assistant Professor for Landscape Architecture/Regional Community Planning, Huston Gibson, and Project Manager for their Center of Hazardous Substance Research Wendy Griswold, accompanied Community Project Planning students, Stephanie Kisler and Taylor Cox to the meeting.  The students attended to present their Master’s Degree Project presentations depicting revitalization ideas for the Village to the Board of Trustees and community members.  Ms. Griswold began the presentations with an overview on the Technical Assistance to Brownfields program and the students gave a slide show of their project summaries.  Charlene R. Sundermann, NDEQ Brownfields and VCP Coordinator, was in attendance to answer any questions and to introduce herself since the Village may be working with her in the future.  Printed copies of the summaries were handed out and are available in the village office, along with the students’ PowerPoint presentations, to anyone interested.  The ideas and material were well received by all in attendance.  Dr.’s Gibson and Griswold plan to visit again this summer to help the Village prioritize the project ideas.

Minutes of the March Regular Board Meeting were reviewed.  Seyler motioned to approve the March 13, 2013 Regular Meeting Minutes.  2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve April Claims and Accounts.  2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.
CLAIMS & ACCOUNTS
APRIL 2013
NPPD           FIREBARN*
 $       77.01

WATER PUMP
 $     582.13

FIREBARN (TOWN BLDG)
 $     101.40

TOWER  (WATER)
 $       22.31

TRAFFIC LIGHT
 $       22.11

AREA LIGHT RENTAL
 $       13.44

STREETLIGHTS
 $     611.01

SEWER PUMP
 $     114.84

BALLFIELD
 $       49.48

ALA HALL
 $       62.66

WINDSTREAM  OFFICE
 $       64.37

WINDSTREAM  FIRE
 $       91.56

MELISSA HANSEN
 $     957.02    MAR PAY

LOAN
 $      264.68   RESCUE SQUAD

LOAN
 $      618.44   STREET/SEWER  

STEVE HEYEN
 $    1365.75   MAR PAY

STEVE HEYEN
 $       21.46    REIMB. LIGHTS/PLUMBING SUPP.

STEVE C. HEYEN
 $       95.58    MAR TEMP PAY

JOHNSON’S GAS N GO
 $      283.25   WINCH/TRUCK

NPHEL
 $         28.00  WATER TEST

UTILITY SVC CO.
 $     1890.65  WATER TOWER CONTRACT

COLUMBUS INN
 $        260.00  LODGING CLERK INTSTITUTE

OLSSON ASSOCIATES
 $        500.00  STREET SUPT. CONTRACT

COLUMBUS TELEGRAM
 $          33.33  MINUTES PUBLISHING

MELISSA HANSEN
 $         137.83  MILEAGE REIMBURSED

BALL INSURANCE SVCS
 $      6042.00  VILLAGE LIABILITY/WC

$ 14,288.85      APRIL CLAIMS AND ACCOUNTS
$101,079.61     GENERAL FUND BALANCE AS OF April 9, 2013
$ 14,840.00      SEWER RESERVE ACCOUNT
$     611.45       Deposits for April 10, 2013
$102,242.21     Total Village Funds   
CORRESPONDENCE – Utility Service Co. sent FY 2014 fee schedule for water tower maintenance.  The total cost of the contract will be $8,394.48, or four installments of $2098.62, around $830.00 increase from last year.
CCEMA will be starting EMT classes on April 27, 2013 at the Weeping Water Facilities.
Cass County Commissioners are conduct and EMS assessment to determine future patient needs.  They will be setting up appointments for interviews with local government officials and rescue squad personnel April 17-19th.
NDOR has been tasked with ensuring public entities that receive federal funding through the FHWA comply with Americans with Disabilities Act.  Each entity must have an ADA transition plan on file with NDOR by July 1, 2013.  Union does not currently have a transition plan on file and will not be able to receive highway allocation money unless we comply.  The clerk has the information she needs to create a transition plan.
Village Maintenance Report: Heyen reported 1,967,000 gallons of water pumped last month.  
Heyen ordered a new sprayer for weed control around the village.  Tree work and metal clean- up was done in the park areas.  Teens in need of community service worked with Heyen to clean up storage shed.
Heyen installed two more household water meters bringing the total installed to 18.  He plans on working on installing the remainder of the meter pits when the weather improves.  He plans on renting a backhoe.  Heyen installed a receiver hitch on the Village’s F250 to haul recycling trailer.

Fire and Rescue: Greg Bruce was present and reported the department recruited a new member.  Becky Bruce was read into the minutes for insurance purposes.
Union United Inc. Spring Clean Up and Green Up will be held April 20 and 21st.  Activities will include Highway 34 clean up, recycling area for appliances/scrap metal, and a dumpster for large trash items.  Electronics can be recycled all week at no cost if left at the Village Office.  Volunteers still needed.
Old Business:  The Board looked at the rock quotes from B&S Trucking and Martin Marietta.  Given the cost to re-rock all village alleyways the decision was made to only coat the most traveled areas starting with the ball field loop.  Seyler motioned to hire Martin Marietta to spread up to 5 truckloads of ¾” clean rock at a cost of no more than $20 per ton.  2nd by Vidlak. By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

Judy Attebery briefed the Board on her plans for the Methodist Church.  Attebery Trust was set up as a 501(C),(3) non-profit organization and will run the community center at the Union Methodist Church location.  Ms. Attebery asked that the Village donate utility service to the community facilties and also asked that the building be called the “Union Community Center”.  The chairman asked that the name be discussed because it gives the perception that the Village of Union would be operating it.  Vidlak motioned to have water and sewer services donated to the community center.  2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved

Seyler motioned to adjourn at 9:07pm. 2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.
The next regular meeting is scheduled for May 8, 2013, 7 pm at the ALA Hall.  The Meeting Notice and Agenda are on file at the clerk’s office and will be timely posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman


These minutes have been prepared by the village clerk and are certified to be true and accurate.
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