VILLAGE OF UNION
MEETING MINUTES
MAY 8, 2013

The Union Village Board was called to order at 7:03 pm for the regular session.  The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye.

Minutes of the April Regular Board Meeting were reviewed.  Seyler motioned to approve the April 10, 2013 Regular Meeting Minutes.  2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve May Claims and Accounts.  2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye.  Motion approved.
CLAIMS & ACCOUNTS
MAY 2013
NPPD           FIREBARN*
 $       77.75

WATER PUMP
 $     617.93

FIREBARN (TOWN BLDG)
 $       56.91

TOWER  (WATER)
 $       22.52

TRAFFIC LIGHT
 $       22.11

AREA LIGHT RENTAL
 $       13.44

STREETLIGHTS
 $     611.01

SEWER PUMP
 $       79.93

BALLFIELD
 $       49.48

ALA HALL
 $       62.44

WINDSTREAM  OFFICE
 $       65.22

WINDSTREAM  FIRE
 $       92.67

MELISSA HANSEN
 $     920.52   APR PAY

LOAN
 $      264.68   RESCUE SQUAD

LOAN
 $      618.44   STREET/SEWER  

STEVE HEYEN
 $   1,458.53   APR PAY

STEVE HEYEN
 $       13.03    REIMB. POSTAGE/PLUMBING SUPP.

STEVE C. HEYEN
 $     101.57    APR TEMP PAY

HD WATERWORKS
 $    3995.00   WATER METERS AND EQUIP

JOHNSON’S GAS N GO
 $      661.98    $ 273.85  MOWER/TRUCK
                        $ 388.13 BALLFIELD WORK

NPHEL
 $      498.00  WATER TESTS

MEESKES ACE HARDWARE
 $         12.81  KEYS

MARTIN MARIETTA
 $     1457.78  ROCK FOR ALLEYS

CASS CROOK
 $       350.00  ELECTRIC WORK - CONCESSIONS

LIGHT BULBS ETC.
 $        164.40  BULBS FOR BALLPARK LIGHTS

ALLIED RECYCLING
 $        319.32  DUMPSTERS VILLAGE CLEANUP

BALL INSURANCE SVCS
 $        227.00  LIABILITY ADD OF PROPERTY

$ 12,833.97     MAY CLAIMS AND ACCOUNTS
$98,623.78     GENERAL FUND BALANCE AS OF May 5, 2013
$ 14,941.00      SEWER RESERVE ACCOUNT
$   2,241.72       Deposits for May 6, 2013
$102,972.53     Total Village Funds   
CORRESPONDENCE – Lower Platte Natural Resources District sent letter advising that DEQ has proposed a change in the Union Community Water System Protection Area. The area extends north ¾ mile to include the Union residential areas and west of the Weeping Water creek ¾ mile.  A few small sections east of highway 75 have been eliminated.  NRD has received FEMA funding to update the Hazard Mitigation Plan with assistance from JEO Consulting.  Our jurisdiction is eligible and encouraged to participate in the plan update. The plan identifies vulnerabilities from flood, drought, earthquake, wildfire, storms, etc. and identifies ways to reduce these threats.  Possible costs shares are 75/25 for qualifying mitigation projects.  To be included in this process at least one designated representative must attend the public meeting either May 16th at 5:30 in Lincoln or May 30th, 7:00pm at Weeping Water City Hall.
CLERK REPORT - Worker’s Comp and Village Liability insurance audit completed. Audit for the Fire and Rescue is due and Ball Insurance is handling it as they do every year.  Quarterly payroll and unemployment reports have been filed. Union Stakeholders have been forwarded digital copies of TAB documents prepared by the students at KSU.  Improvements have been made to the concessions stand and ball field.  Murray lumber donated ¾” plywood sheets to make new secured windows for the concessions stand.  New hardware has been installed to prevent break-ins.  New circuits were added to the electrical service to prevent circuit overload while running concessions.  16 truckloads of dirt have been added to the infield.  We need another 6 or so truckloads of dirt or field conditioner to raise infield to the desired level.  The first home game out of the Union field is scheduled for May 22nd.  Nebraska City has been kind enough to offer their softball complex for our home game use until Union field is ready.
Village Maintenance Report: Heyen reported 1,988,000 gallons of water pumped last month.  
Supplies are on order to repair the flagpole for the upcoming holidays.  Weeds were sprayed.  Fountain in park needs a new valve.  Clerk is to send out meter replacement schedule for June to all households.

Fire and Rescue: Greg Bruce was present and reported sirens OK.  Cases of water have been stolen from the firehouse kitchen.
Union United Inc. Signs should be installed by the end of June. The organization is waiting on permit applications for NDOR to be approved.  Union United is purchasing three security systems to be installed at the ballpark concessions area, Village office and possibly Main St.  Union’s Community Yard Sale has been organized for May 18th.
In preparation for the adoption of an ADA policy for the Village, Vidlak motioned to adopt Resolution 13-1 to appoint Melissa Hansen, the village clerk, as the ADA Coordinator.  2nd by Boardman.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

The clerk asked that the Board consider appointing a budget committee to help decide on projects to be funded for FY 2013/2014 budget year.  Chairman agreed as long as there is at least one trustee willing to volunteer to serve on the committee.  Residents with inputs that would like to volunteer for the budget committee should attend the next couple of board meetings.

Seyler motioned to approve the zoning permit for the installation of the village signs.  2nd by Brown.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Vidlak motioned to adjourn at 7:37pm. 2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Ayet. Motion approved.

The next regular meeting is scheduled for June 12, 2013, 7 pm at the ALA Hall.  The Meeting Notice and Agenda are on file at the clerk’s office and will be timely posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.

Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate.
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