VILLAGE OF UNION
MEETING MINUTES
JUNE 12, 2013

The Union Village Board was called to order at 7:00 pm for the regular session.  The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent.

Minutes of the May Regular Board Meeting were reviewed.  Seyler motioned to approve the May 8, 2013 Regular Meeting Minutes.  2nd by Boardman.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve June Claims and Accounts.  2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent.  Motion approved.
CLAIMS & ACCOUNTS
JUNE 2013
NPPD           FIREBARN*
 $       73.19

WATER PUMP
 $     557.90

FIREBARN (TOWN BLDG)
 $       22.11

TOWER  (WATER)
 $      22.38

TRAFFIC LIGHT
 $       22.11

AREA LIGHT RENTAL
 $       13.44

STREETLIGHTS
 $     611.01

SEWER PUMP
 $       70.92

BALLFIELD
 $       49.48

ALA HALL
 $       38.86

WINDSTREAM  OFFICE
 $       61.79

WINDSTREAM  FIRE
 $       92.69

MELISSA HANSEN
 $     886.06    MAY PAY

LOAN
 $      264.68   RESCUE SQUAD

LOAN
 $      618.44   STREET/SEWER  

STEVE HEYEN
 $   1655.60    MAY PAY

STEVE HEYEN
 $       13.03    REIMB. POSTAGE/PLUMBING SUPP.

STEVE C. HEYEN
 $     108.89    MAY TEMP PAY

HD WATERWORKS
 $    3975.00   WATER METERS AND EQUIP

JOHNSON’S GAS N GO
 $      683.66    $ 442.86  MOWER/TRUCKS
                        $ 240.80 BALLFIELD WORK

NPHEL
 $       14.00   WATER TESTS

MEESKES ACE HARDWARE
 $     202.76   181.01/METER EQUIP 21.75/FIELD CHK

B&D DIAMOND PRO
 $      850.00   CONDITIONER FOR BALLFIELD

BALL INS
 $        50.00   ADUSTMENT AFTER W/C AUDIT

JP MORGAN CHASE
 $ 16,143.75     STREET BOND PRINCIPLE AND INT.

COLUMBUS TELEGRAM
 $         57.82    PUBLISHING

DISPLAY SALES
 $       374.00    FLAGS FOR POLE AND LIGHT POLES

SENDD
 $        345.00   MEMBERSHIP DUES/HOUSING DUES

MIDWEST CUSTOM COAT
 $      6800.00   ALA ROOF REPAIR

NE ASSIGNED RISK POOL
 $        139.00   ADJUST FOR FIRE/RES  W/C AUDIT

$ 34,817.57       JUNE CLAIMS AND ACCOUNTS
$114,381.27     GENERAL FUND BALANCE AS OF JUNE 12, 2013
$ 14,944.71      SEWER RESERVE ACCOUNT
$   2,241.72       Deposits FOR JUNE 12, 2013
$ 96,750.13      Total Village Funds after claims and accounts paid.


CORRESPONDENCE – NEBRASKA Main Street will be hosting Main Street Program Training tomorrow in Plattsmouth with presentations from Plattsmouth Community Leaders about their success in the Main Street Program. NDEQ is offering funding for source water protection projects that will provide long term benefits to water quality, quantity and education and/or security. Proposal deadline is July 31, 2013. NDEQ is also requesting submissions for 2014 Litter Reduction and Recycle Grant Program in the following categories:  Public Education, Cleanup for public spaces and Recycling funding for equipment and programs with a deadline of Aug 1, 2013.  The SE Nebraska Resource Network (SERN)  is holding their quarterly meeting in Falls City next Wed.  Southeast Regional Resource and Service Providers will be giving updates and announcements.  Communities will be telling their success stories and the Institute for Community Engagement (ICE) will be presenting on students’ roles in leadership and community development.  SENDD will also be presenting their Nuisance Enforcement program.


CLERK REPORT - NDOR approved site of Village Sign to the West on Caboose site.  Clerk attended the Hazard Mitigation Plan Update briefing on May30th and began the process to include Union projects in the NRD Plan Update.  Trustees have been given the information needed to identify projects in Union that should be addressed in the new plan.  Residents were sent the meter installation schedule as well as their yearly backflow prevention training pamphlet.  The Village is upgraded to QuickBooks 2013 version in order to keep payroll service.  A lot of things have changed but it seems pretty easy to catch on to.  Windows updates on the Village laptop have created some problems with email and performance.  They are being worked out.  The Village should think about a dual hard drive back up system or and online back- up service in the event of a catastrophe.  Also with the State advocating “green” processes, it would also be a good idea to have a file sharing service for meeting documents and/or projector for laptop to display documents for the public at meetings and workshops.  Future Technology contract was up May 31st and is in the process of working a new contract to possibly include a wi-fi hotspot for Village business.  This will help with meetings and workshops and monitoring Village security.   The Union Revitalization KSU Workshop is scheduled for Friday, June 28th from 6:30 – 8:30pm and Saturday, June 29th from 9:00am until around noon.  Mindy Chipman and Melissa Hansen attended the EPA Listening Session held in Nebraska City on June 4th.  They reviewed the State EPA Brownfields Program and asked for input on the way the EPA does business.
Village Maintenance Report: Heyen reported 2,209,000 gallons of water pumped last month.  The Village is still pumping large amounts of water that is not registering at the lift station. Heyen may call the Ne Rural Water Association again and have them come out and check for leaks.
43 new water meters installed altogether.  Water should be able to be metered by September 1.  All residents are encouraged to check their household systems for water leaks.  Board discussed collecting and sending meter data first month but still charging flat rate to help people adjust to the possible payment change and give them a chance to repair leaks.  

Fire and Rescue: Sirens are good.  Union Rural Fire and Rescue will be attending funeral for Weeping Water EMT that lost his life in an accident while on duty driving the ambulance.
Union United Inc. Sign permit for the caboose site is in hand and installation is scheduled for June 29th at 12:00pm.  Concessions have been up and running at the ballpark with success.  Union Orchard wishes to partner with Union United to sponsor a humanities program at the Orchard through the Humanities Nebraska Organization.  Officers are to meet with Orchard owners this weekend to discuss program details and possible partnership for Union Days for this August.


NEW Business:  
Vidlak motioned to adopt Resolution 13-2: Title VI , Civil Rights: Americans with Disabilities/Section 504 of Rehabilitation Act.  2nd by Boardman.   By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

Seyler motioned to adopt the Village of Union’s Americans with Disabilities Act (ADA) Policy Statement and Assurances. 2nd by Boardman.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

Larry Wiysel has refused to turn over deed to his Main St. property to the Kendalls after they paid back taxes and the agreed upon amount for the property.  The Kendalls were told to go ahead and keep working on the abatement issues and Mr. Wiysel would get the deed to them at his convenience.  The Kendalls want legal possession of the property before putting any more money and time into the place so they have decided to back out on the Wiysel deal.  Hardbarger requested that Wiysel be notified that the legal action will proceed as planned (referencing court order on July 20, 2012 in the matter of Village of Union v. Wiysel, CI 12-34, Cass County District Court) and clerk was asked to begin preparing advertisement to collect bids on clearing the property.

The Board glanced over hazard mitigation paperwork for upcoming NRD mitigation plan adoption.  Possible ideas for mitigation work in Union; siren replacement, storm shelter and some kind of protection of the lagoons from drought.  Vidlak motioned to table discussion until clerk can complete a summary for the trustees. 2nd by Boardman.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

Vidlak motioned to approve Seyler’s request to have fireworks and alcohol in the park pavilion from 5:00pm to midnight on June 28, 2013.  2nd by Boardman.   By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Abstained and Brown - Absent. Motion approved.  

Seyler motioned to adjourn at8:01pm.  2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.
    
The next regular meeting is scheduled for July10, 2013, 7 pm at the ALA Hall.  The Meeting Notice and Agenda are on file at the clerk’s office and will be timely posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman


These minutes have been prepared by the village clerk and are certified to be true and accurate.
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