VILLAGE OF UNION
MEETING MINUTES
AUGUST 14, 2013

The Union Village Board was called to order at 7:01 pm for the regular session.  The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye.

Minutes of the July Regular Board Meeting were reviewed. Seyler motioned to approve the July 10, 2013 Regular Meeting Minutes.  2nd by vidlak.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve August Claims and Accounts.  2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye.  Motion approved.
CLAIMS & ACCOUNTS
AUGUST 2013
NPPD           FIREBARN*
 $     121.15

WATER PUMP
 $     850.15

FIREBARN (TOWN BLDG)
 $       22.11

TOWER  (WATER)
 $       22.80

TRAFFIC LIGHT
 $       22.11

AREA LIGHT RENTAL
 $       13.44

STREETLIGHTS
 $     611.01

SEWER PUMP
 $     115.23

BALLFIELD
 $     137.92

ALA HALL
 $       58.78

WINDSTREAM  OFFICE
 $       65.55

WINDSTREAM  FIRE
 $       90.62

MELISSA HANSEN
 $     831.15    JUL PAY

LOAN
 $      264.68   RESCUE SQUAD

LOAN
 $      618.44   STREET/SEWER  

STEVE HEYEN
 $   1521.96    JUL PAY

STEVE HEYEN
 $       15.00    REIMB. TOLLS

STEVE C. HEYEN
 $     366.16    JUL TEMP PAY

A&M GREEN POWER
 $     626.34    MOWER REPAIR

JOHNSON’S GAS N GO
 $      374.79   MOWER AND TRUCK

NPHEL
 $        14.00   WATER TESTS

HD WATERWORKS
 $    3699.46   METERS & EQUIP

CARRAWAY COMP
 $      166.20   BILLING POSTCARDS

IN DEPTH UTILITY
 $     844.15   METAL DETECTOR

BRENNA MABRY
 $       90.00   10 HRS. OFFICE WORK/CLEANING

COLUMBUS TELEGRAM
 $        84.93    PUBLISHING

KERNS EXCAVATING
 $       254.00   DIG UP CURBSTOP

NE RURAL WATER
 $       200.00  DUES AND DONATION

LANGFELDT OVERHEAD
 $       229.00   DOOR REPAIR

LEAGUE OF NE MUNICIP
 $       624.00   LEAGUE DUES/UTILITY DUES

$   12,955.37     AUGUST CLAIMS AND ACCOUNTS
$   93,478.34     GENERAL FUND BALANCES AS OF AUGUST 13, 2013
$   14,944.71      SEWER RESERVE ACCOUNT
$     1,033.39      Deposits FOR AUGUST 14, 2013
$   96,501.07     Total Village Funds after claims and accounts paid.


CORRESPONDENCE  - Received a notice from Allied that residential trash rates are to increase 3%.  The letter stated that the increase is one of two so far and states our current rate is 3% higher than it is.  I never received a rate increase notice for 2012.  I have a call in to the sales rep to work this out.  NDOR is sponsoring a Road and Street Program Workshop and has 5 dates scheduled for September.  Let me know who is interested in attending.  Project Response out of Auburn is asking for Union to partner with them.  They provide advocating services for victims of violence and a 24 hour crisis line.  Blue Rivers Area Agency on Aging is requesting support through monetary donations.  NDEQ sent us info and request that Union implement a Wellhead Protection Program.  They will come and brief us at a board meeting or I can call and get program details.


CLERK REPORT – Steve and I prepared info for the DHHS Security grant for public water systems.  I found out when I was preparing the grant documents that Union is not eligible because our water operator is not NIMS certified. One company requested info on the Wiysel demolition.  I emailed them the details and have not received a reply. The meter reading equipment has been ordered and we should receive it early Sept.  It will cost us $695 to have Easy Bill write the program file we will need to interface with the equipment.  The clerk is meeting with Gary Sorensen on Fri. or Sat. to get bid on tree care for Unity Park.  The liquor license renewal process is underway for the Union Bar.  Future Tech Lease is still in the works.


Village Maintenance Report: Heyen reported 1,753,000 gallons of water pumped last month.  The lift station ran for 4.3 hours each day. Heyen located a major leak on Main St., which is the feed to the old carwash/laundromat, and terminated the curbstop.  There is still a leak in front of Holly Keene’s, Tony Tellez’s curbstop and the vacant lot across from the Methodist Church.  Kern’s will be on location next week to assist with repairs.  NDEQ Wellhead Protection program was discussed.  Hardbarger asked the clerk to get information to start a protection program for Union.   Even though Union is not eligible for the DHHS security grant board discussed rebuilding well house.  Roofing and siding is rotting.  The project will need a licensed electrician to reroute pump electricity in new structure.  Clerk is to check on pricing for new pre-made shed at L Street Garage Company.  Chlorination is decaying the brass fittings at chemical injection site.  There is a piece of equipment called a “quill” which injects chlorine further into the lines bypassing the brass valves.  Heyen reported that the “quill” costs $101 - $300.  The other option would be to replace copper fittings with plastic.  The lagoons are in good condition.  The mower is running “OK”.

Fire and Rescue: Besheinen was present to give briefing.  The UVFR went on 20 calls; 17 rescue assists and 14 mutual aid.  The organization is working on getting new foam nozzles with cartridges.  This system requires a special air compressor and they acquired one from Offutt AFB.  It is in need of repair.  The first estimate was $3000 but they just received a new bid of $500.  The Fire Secretary will be getting the information to the Village Clerk soon.

Union United Inc. The annual golf tournament raised $1500.  The second sign will be installed soon.  Fall Clean Up and sign landscaping will be scheduled at the next meeting being held on August 21, 2013.  Union Days has been canceled due to lack of volunteers, but the organization plans on making the annual Spirits of Union celebration a larger event this year.
NEW Business:
 
Seyler motioned to allow a new co-ed adult softball league to organize tournaments in Union on Sundays starting September 15 with permission to consume alcohol in the ballpark and pavilion areas. 2nd by Vidlak.

Vidlak motioned to allow a softball tournament and use of the concessions stand in Union to benefit the family of Aaron Keene September 7 and 8, 2013, and to permit the consumption of alcohol in the ballpark and pavilion areas.  2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye.  Motion approved.

Vidlak motioned to support the Cass County Recycling Program effort and have the clerk sign the letter  of commitment. 2nd by Brown.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye.  Motion approved.

Seyler motioned to contract 1500 prepaid gallons of propane through Drake Propane for the village and fire offices.  2nd by Brown.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye.  Motion approved.

Seyler motioned to approve Carl Haupt’s building permit for the extension of his porch roof and to table Laura Poirier’s permit pending deck diagram.   2nd by Vidlak.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye.  Motion approved.

Vidlak motioned to adjourn at 7:46pm.  2nd by Seyler.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye.  Motion approved.
    
The next regular meeting is scheduled for September 11, 2013, 7 pm at the ALA Hall.  The Meeting Notice and Agenda are on file at the clerk’s office and will be timely posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.

Dwain Hardbarger, Jr.
Chairman


These minutes have been prepared by the village clerk and are certified to be true and accurate.
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