VILLAGE OF UNION
MEETING MINUTES
OCTOBER 9, 2013

The October Regular meeting was called to order at 7:03pm at the ALA Hall. The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Nay, Boardman – Nay, Vidlak – Aye, Seyler – Aye and Brown - Aye. Seyler motioned to appoint Vidlak as acting chairman in Hardbarger’s absence. 2nd by Brown. By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Minutes of the September Regular Board Meeting were reviewed. Seyler motioned to approve September Regular Board Meeting.  2nd by Brown.   By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Claims and Accounts were presented.  Seyler motioned to approve October Claims and Accounts.  2nd by Brown.  By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.
CLAIMS & ACCOUNTS
OCTOBER 2013
NPPD           FIREBARN*
 $     119.07

WATER PUMP
 $     457.32

FIREBARN (TOWN BLDG)
 $       22.11

TOWER  (WATER)
 $       22.11

TRAFFIC LIGHT
 $       22.11

AREA LIGHT RENTAL
 $       13.44

STREETLIGHTS
 $     611.01

SEWER PUMP
 $       66.15

BALLFIELD
 $       62.39

ALA HALL
 $       47.48

WINDSTREAM  OFFICE
 $       68.26

WINDSTREAM  FIRE
 $       90.35

MELISSA HANSEN
 $       855.66  SEP PAY

LOAN
 $      264.68   RESCUE SQUAD

LOAN
 $      618.44   STREET/SEWER  

STEVE HEYEN
 $    1255.68   SEP PAY

STEVE C. HEYEN
 $     120.05    SEP TEMP PAY

NE CITY NEWSPRESS
 $       66.56    BUDGET NOTICE/DEMO AD

JOHNSON’S GAS N GO
 $      325.41   MOWER AND TRUCK

NPHEL
 $        31.00   WATER TESTS

MURRAY INSURANCE
  $   5535.00   UVFR FIRE/EMS PAK

HD WATERWORKS
 $    1600.00   YRLY SYSTEM SUPPORT CONTRACT

COLUMBUS TELEGRAM
 $        43.68    MINUTES PUBLISHING

UTILITY SERVICE, CO
 $    2098.62    WATER TOWER CONTRACT

USDA
 $  21209.00    SEWER LOAN/2120.00 to RESERVES

ONE CALL CONCEPTS
 $        11.40   DIGGERS HOTLINE

$  35,636.98   OCTOBER CLAIMS AND ACCOUNTS
$  97,253.13   GENERAL FUND BALANCES AS OF OCTOBER 9, 2013
$   17,067.67   SEWER RESERVE ACCOUNT
$     1,096.76   Deposits FOR OCTOBER 8, 2013
$  79,780.58   Total Village Funds after claims and accounts paid
CORRESPONDENCE – Received updates for the Open Meeting Acts Poster.
CLERK REPORT – Budget filed with State and County.  We are in the process of cutting over water meter system.  Heyen and Hansen are still receiving training on the SENSUS equipment the Auto Read software.  There have been a few problems.  HD came out and helped configure computers and gave Hansen some more instruction on interfacing with the handheld.  There are still a few small issues with configuration with the Billing software. Clerk is working on Fiscal Year End reports and critical facilities paperwork for Hazard Mitigation Update. JEO has requested addresses, values and pictures of critical facilities located within Union:  i.e., fire house, well house, water tower, lift station, lagoons, churches, community meeting facilities etc. They want this by the end of next week.  
Village Maintenance Report: Heyen reported 1,122,000 gallons of water pumped.  Leak on property owner’s side of the system fixed on Birch.  Water tower has a supply leak at a compression joint.  Heyen needs a relief valve in order to continue with repairs.
Union United Inc. reported that landscaping at both the sign sites has been started. Plantings will be in the spring. The group harvested for Union Hill Vineyard with 17 volunteers. Approximately 125 5 gallon buckets of grapes were picked. These grapes will be used in wines made by Soaring Wings Vineyard. Next event will be Spirits of Union, November 2, 2013 from 5:00 – 7:00pm at the American Legion Hall.  
New Business:  Demolition work was discussed for 128 Main St.  Jorgensen Contracting was in attendance to answer public questions.  Two bids were submitted, one by Jorgensen.  The Board reviewed both bids. Board members were interested, and asked Darren Jorgensen, what it would take to leave the main structure intact while removing the caved in addition. Mr. Jorgensen said it could be done but he would need a waiver of liability in case any demolition of the addition caused damage to the structure the Village wanted to keep intact.  If the Village decided to remove the main structure at a later date due to its nuisances not being abated, the cost of the project would increase slightly because of the time and care it would take to detach the addition at the roof line.  There was also salvage values of the main building that would have decreased the cost of the full demolition. Seyler motioned to table to decision of awarding the contract and deferred final decision to the chairman of the board who would notify winning bidder by October 15, 2013. 2nd by Brown. By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.
 
The Board discussed the deterrent costs of a full audit.  Seyler motioned to adopt Audit Waiver Resolution for FY 2012-2013. 2nd by Brown. By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Seyler motioned to support and sponsor Union Roadmap prepared by KSU Technical Assistance to Brownfields Program. 2nd by Brown. By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Seyler motioned to pay off Rescue Squad Loan at Nehawka Bank.  2nd by Brown. By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Seyler motioned to adjourn at 8:01pm.  2nd by Brown.  By Roll, Trustee votes are as follows:  Hardbarger – Absent, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

The next regular meeting is scheduled for November 13, 2013, 7 pm at the ALA Hall.  The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.

Dwain Hardbarger, Jr.
Chairman                                               These minutes have been prepared by the village clerk and are certified to be true and accurate.
1

Union sign close up

Union Mobile

Type in your mobile number in the field below and click "Subscribe" to get newsletter link delivered direct to your phone ea Wed at 1:30pm.
STD SMS & Data Rates apply which means if you currently pay for TEXT messages you send: these that you send to 72727 will also count as TEXT messages. If like most folks you have unlimited Text's you will not see any additional cost for anything. You will probably receive up to 5 addtl. weekly Newsletter msg per month. Anytime you change your mind just TEXT STOP to 72727 and you will immediately be unsubscribed. No matter what you will still receive the good old Email version of the Newsletter.
This website is funded in part by Cass County Tourism