VILLAGE OF UNION
MEETING MINUTES
DECEMBER 11, 2013

The December Regular meeting was called to order at 7:01pm at the ALA Hall. The Open Meeting Laws were displayed for public reference.  On roll call:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye.

Minutes of the Regular Board Meeting were reviewed. Vidlak motioned to approve November Board Meeting minutes.  2nd by Boardman. By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. Motion approved.

Claims and Accounts were presented.  Vidlak motioned to approve December Claims and Accounts.  2nd by Brown.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. Motion approved.
DECEMBER
CLAIMS 2013
NPPD           FIREBARN*
 $      85.99

WATER PUMP
 $     324.25

FIREBARN (TOWN BLDG)
 $       22.11

TOWER  (WATER)
 $       22.11

TRAFFIC LIGHT
 $       22.11

AREA LIGHT RENTAL
 $       13.44

STREETLIGHTS
 $     611.01

SEWER PUMP
 $       58.28

BALLFIELD
 $       51.57

ALA HALL
 $       44.86

WINDSTREAM  OFFICE
 $       68.81

WINDSTREAM  FIRE
 $       90.39

MELISSA HANSEN
 $       831.15  NOV PAY

MELISSA HANSEN
 $        17.52   MILEAGE REIMBURSEMENT

LOAN
 $      618.44   STREET/SEWER  

STEVE HEYEN
 $    1391.82   NOV PAY

STEVE HEYEN
 $        27.29   REIMB FOR PARTS

STEVE C. HEYEN
 $      108.05    NOV TEMP PAY

AMERICAN UNDERGRD
 $    1632.60   SUPPORT CONTRACT

JOHNSON’S GAS N GO
 $      263.44   MOWER AND TRUCK

NPHEL
 $        83.00   WATER TESTS

URFR
 $      974.00  LAST INSTALLMENT -JAWS OF LIFE

JP MORGAN CHASE
 $      768.75  INTEREST PAYMENT STREET BONDS

RIC ORTMEIER, CPA
 $    2870.00 1ST OF 2  FOR BUDGET/ AUDIT WAIVER

DAKOTA PUMP
 $     448.50   VACUUM PUMP

NORTHERN LIGHTS DISPL
 $   3266.13  HOLIDAY DÉCOR//UU 1399.77 DEPOSIT
 TOTAL $4665.90
PAUL VIDLAK
 $     275.00   TRUSTEE YEARLY DUES

CJ SEYLER, III
 $     300.00   TRUSTEE YEARLY DUES

HEATHER BOARDMAN
 $     275.00    TRUSTEE YEARLY DUES

BOBBY BROWN
 $     225.00    TRUSTEE YEARLY DUES

DWAIN HARDBARGER, JR
 $     500.00    CHAIRMAN YEARLY DUES

$  16,290.58   DECEMBER CLAIMS AND ACCOUNTS
$  74,019.24   GENERAL FUND BALANCES AS OF DECEMBER 10, 2013
$   17,067.67  SEWER RESERVE ACCOUNT
$     1,114.10   Deposits FOR DECEMBER 11, 2013
$   75,910.43  Total Village Funds after claims and accounts paid
CORRESPONDENCE – Clerk Institute and Academy planned for Mar 24 – 28 at the Kearney Ramada.   I am an academy student which means I will only need to attend from Mar. 26 through 28th.  Alegent Health is requesting Union take part in a City Park and Outdoor recreation facility survey.  Utility Service Co, is planning to paint the exterior of the water tower this year and had applied for the permits through DHHS.  Village received annual certification paperwork for Street Superintendent.
CLERK REPORT –Rock order placed with Martin Marietta.  Christmas lights ordered and delivered.  Critical facility survey completed for Hazard Mitigation Plan update.  Board training scheduled for January 8, 2014 at 6:30pm, regular board meeting to follow.  Clerk’s office is working with NDOR on speed radar station for Highway 75 NDOR project to control speed during detour, and with school bus companies and school districts on establishing safe bus route during highway project.

Village Maintenance Report: Heyen reported 1,081,300 gallons of water pumped.  Well pumps ran for 316 hours.  Lift Station ran for 100 hours, about 3.3 hours each day.  Meter froze at 206 Birch and replaced.  Meters are not supposed to break down if frozen.  Meter will need to be checked and replaced under warranty if not working.  The village truck is being stored at Heyen’s home.  It was siphoned of all gas when left on village property.  Lift station alarmed.  Walmart sacks are being flushed down residential toilets and jamming the lift station.  Heyen found a truck suitable for the village in Des  Moines, IA.  Chairman and Heyen will schedule time to look into it.
Fire and Rescue Report was given by G. Bruce.  Sirens OK.  Sulfur smell in Fire Barn was the rescued squad.  Charging system that maintains the five batteries onboard may have a problem.  Inverter was unplugged to prevent chemical leakage and fire hazard. Squad to be moved to village storage building and batteries pulled until needed.
Union United Inc. – Community Center and Union United are sponsoring “Polar Express” movie night at the Unity Center on Dec. 15th.  Santa will be visiting at 4:30pm and movie and snacks to follow.
A pine tree in Unity Park was cut down and stolen.  The Board would like to express their disappointment in the loss of the Village Christmas tree and hopes whoever stole it enjoyed it even though they have deprived the community of its future use.
New Business:  Chairman Hardbarger appointed village officials, employees and contractors for 2014 as follows:  Melissa Hansen –  Village Clerk/Treasurer,  Ric Ortmeier, CPA – Village Accountant, Mindy Chipman – Village Attorney, Olsson and Associates – Street Superintendent, Heather Boardman – Utilities Commissioner, CJ Seyler III and Paul Vidlak – Street Co-Commissioners, Bobby Brown – Parks Commissioner, Steve Heyen – Village Maintenance.

Vidlak motioned to give performance bonuses of $250 each to Melissa Hansen and Steve Heyen. 2nd by Boardman.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. Motion approved.

Vidlak motioned to increase Clerk/Treasurer pay rate to $9.75 and Maintenance pay rate to $13.75. 2nd by Brown.    By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. Motion approved.

Vidlak motioned to cover full cost of overage on holiday décor in the amount of $665.90.  2nd by Boardman.    By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. Motion approved.

Vidlak motioned to adjourn at 7:38 pm.  2nd by  Boardman.  By Roll, Trustee votes are as follows:  Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. Motion approved.

The next regular meeting is scheduled for January 8, 2013, 8:00 pm at the ALA Hall.  The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.

Dwain Hardbarger, Jr.
Chairman                                         
                                                                          These minutes have been prepared by the village clerk and are certified to be true and accurate.
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