VILLAGE OF UNION
MEETING MINUTES
OCTOBER 11, 2017

Vidlak motioned to open the Final Community Development Block Grant Hearing at 7:00pm at the ALA Hall. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Absent, Seyler – Aye and Ruby - Absent. Motion approved.

Craig Eberle, Union’s Grant Administrator from SENDD was present to conduct the second Community Development Block Grant hearing required by State statute. The clerk attested that there were no comments or communications from the community prior to the hearing to present.

Ruby arrived at 7:02pm.

The village was awarded $24,000 in CDBG funding to update the Comprehensive Plan and conduct a Street Study. $1700 was allocated for administration by SENDD and $8000 was matched by the village. The Street Study is complete and the Comprehensive Plan is being drafted by Olsson Associates. The Plan should be adopted within the next couple of months and SENDD will request information to close out the documentation before final monitoring process of the grant.

Vidlak motioned to close hearing at 7:06pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Absent, Seyler – Aye and Ruby - Aye. Motion approved.

Chairman called the monthly meeting for October order at 7:06pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Vidlak motioned to pass allowable growth increase of 1% for a total of 3.5%. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Minutes of the August Regular Board Meeting were reviewed. Seyler motioned to approve September 15th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve October Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

OCTOBER 2017 CLAIMS AND ACCOUNTS

NPPD FIREBARN* $ 129.07
WATER PUMP $ 491.29
TOWER (WATER) $ 47.29
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 91.02
BALLFIELD $ 79.26
ALA HALL $ 60.28
CABOOSE $ 28.16
WINDSTREAM OFFICE $ 69.80
MELISSA HANSEN $ 1012.79 SEP PAY
JOHNSONS $ 387.11 GAS/TANKS/STEVE TRUCK/TOWN TRUCK- 175.00
USDA $ 21209.00 YEARLY SEWER LOAN PAYMENT
COLUMBUS TELEGRAM $ 42.92 NOTICE PUBLISHING
STEVE HEYEN $ 1666.68 SEP PAY
STEVE C HEYEN $ 372.17 SEP TEMP PAY
JEFF HEYEN $ 250.00 DOOR INSTALL ON STORAGE BUILDING
AGRIVISION $ 3940.90 MOWER REPAIR FROM COMPR DAMAGE
RIC ORTMEIER $ 1500.00 PREPARE STATE BUDGET
CARRAWAY COMP SYS $ 500.00 SOFTWARE SUPPORT UTILITY BILLING
NPHEL $ 128.00 COLIFORM TESTS/GROSS ALPHA
ONE CALL CONCEPT $ 3.42 DIGGERS HOTLINE Q3 FEE
MURRAY BLDG & SUPPLY $ 278.41 MORTAR/$89.85/REBAR&ELECTRIC FOR SCOREBOARD/$188.56
UTILITY SVC CO $ 2329.47 Q3 WATER TOWER MAINT CONTRACT
$ 35,186.77 OCTOBER CLAIMS AND ACCOUNTS
$ 152,998.06 FUND BALANCES BEFORE OCT 1, 2017
$ 1323.19 Deposits PENDING
$ 25,645.02 SEWER RESERVE ACCOUNT
$ 144,580.21 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- IRS denied request to waive fees on late 941for the 1st Quarter which was mailed by the deadline with no proof since the IRS does not check the post mark. The clerk received new correspondence, once again fining the village for late filing of the 2nd Quarter 941in which she did purchase a mailing certification of the document to prove it was filed in a timely manner. Chairman Hardbarger directed clerk to pay the $107 or so in fees for 1st Quarter and file a waiver request for Quarter 2 with pertinent documentation as proof of timely filing.
CLERK REPORT – Nothing to Report
Village Maintenance Report: Steve Heyen reported 1,145,000 gallons of water pumped. Pumps operated for approximately 417 hours. Lift station processed 1,488,000 gallons, running for approximately 124 hours.
Fire Report- 1 Fire Call, 1 rescue call, 3 members removed from service.
Union United Inc. Report: The lighting for the ball park is in but weather has deterred the installation. The organization has requested a four week extension of the grant to complete the work.
Volunteers harvested 6,600 pounds of grapes at Union Hill Vineyard.

NEW BUSINESS:

Wick and Morton submitted bids for the work shop replacement building both coming in under budget. Wick submitted 2 bids, one coded, and one not coded, which was about $1000 less. Morton came in higher for an un-coded building. The Board discussed all the bids. Seyler motioned to approve the Wick bid with coding up to $25,000 limit if options raise costs. 2nd by Ruby. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Vidlak motioned to pass audit waiver resolution. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Seyler motioned to adjourn at 7:27 pm. 2nd by Ruby. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

The next regular meeting is scheduled for November 8, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate


VILLAGE OF UNION
MEETING MINUTES
NOVEMBER 8, 2017

Chairman called the monthly meeting for November to order at 7:00pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Minutes of the October Regular Board Meeting were reviewed. Vidlak motioned to approve October 12th Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve November Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

NOVEMBER 2017 CLAIMS AND ACCOUNTS

NPPD FIREBARN* $ 103.97
WATER PUMP $ 422.15
TOWER (WATER) $ 44.11
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 77.42
BALLFIELD $ 73.01
ALA HALL $ 57.47
CABOOSE $ 28.16
WINDSTREAM OFFICE $ 68.28
MELISSA HANSEN $ 1012.78 OCT PAY
JOHNSONS $ 314.12 GAS/TANKS/STEVE TRUCK
COLUMBUS TELEGRAM $ 21.46 NOTICE PUBLISHING
STEVE HEYEN $ 1329.67 OCT PAY
SORENSEN’S TREE $ 137.50 TREE FERTILIZATION IN PARK
NPHEL $ 47.00 COLIFORM TESTS/GROSS ALPHA
$ 4,306.80 NOVEMBER CLAIMS AND ACCOUNTS
$ 115,191.56 FUND BALANCES NOVEMBER 7, 2017
$ 1584.45 Deposits PENDING
$ 25,645.02 SEWER RESERVE ACCOUNT
$ 138,114.23 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- Nothing to Report
CLERK REPORT – Quarterly Forms completed and filed.
Village Maintenance Report: Steve Heyen reported 1,486,000 gallons of water pumped. Pumps operated for approximately 430hours. Lift station processed 1,656,000 gallons, running for approximately 138 hours.
Fire Report- 5 Fire Calls, 1 rescue call.
Union United Inc. Report: Fall clean up was last Saturday with a good turnout. Baseball field project is completed. Nathan Kelsay wants to focus his Eagle Scout project on painting the caboose and possibly replacing the windows.

NEW BUSINESS:

Vidlak motioned to approve Olsson Associates Engineering contract for Street Superintendent. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

New ATV ordinance will be revised and presented for December’s meeting agenda.

Ruby motioned to support Conestoga’s Teammates Program with a $250.00 donation. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

The village still has some undetectable leaks in the water mains and the Lift Station takes on run off water from rain. There are ways to detect and locate but these options can be expensive. The village will address these items on the State needs surveys.

The original bid for the ball park lighting was $21,000 in 2015 when Union United applied for the Cass County Tourism grant. The new bid came in at $28,000. Union United requested $9,250 in support from the village for the ball park improvements. Ruby motioned to allocate $14,000 to Union United and the ball park improvement project. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Seyler motioned to adjourn at 7:32 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

The next regular meeting is scheduled for December 13, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate


VILLAGE OF UNION
MEETING MINUTES
DECEMBER13, 2017

Chairman called the monthly meeting for December to order at 7:00pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Minutes of the November Regular Board Meeting were reviewed. Seyler motioned to approve November 8th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve December Claims and Accounts with the addition of $1043.41 to Amerine Builders for the additional labor to install the Maintenance shop. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

DECEMBER 2017 CLAIMS AND ACCOUNTS

NPPD FIREBARN* $ 96 .36
WATER PUMP $ 413.05
TOWER (WATER) $ 43.79
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 79.94
BALLFIELD $ 78.40
ALA HALL $ 57.16
CABOOSE $ 28.16
WINDSTREAM OFFICE $ 67.86
MELISSA HANSEN $ 1012.79 NOV PAY
JOHNSONS $ 328.13 GAS/SAW/STEVE TRUCK/OIL
STEVE C. HEYEN $ 314.91 NOV PAY
STEVE HEYEN $ 1714.17 NOV PAY
OLSSON ASSOCIATES $ 473.00 COMPREHENSIVE PLAN
AMERINE BUILDERS $ 1043.41 LABOR FOR WORKSHOP
DWAIN HARDBARGER $ 600.00 CHAIRMAN COMP
PAUL VIDLAK $ 275.00 TRUSTEE COMP
C. J. SEYLER $ 275.00 TRUSTEE COMP
HEATHER BOARDMAN $ 300.00 TRUSTEE COMP
JEFF RUBY $ 225.00 TRUSTEE COMP
$ 9,039.11 DECEMBER CLAIMS AND ACCOUNTS
$ 99,243.04 FUND BALANCES DECEMBER 12, 2017
$ 1610.55 Deposits PENDING
$ 25,654.61 SEWER RESERVE ACCOUNT
$ 117,469.09 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
$ 1584.45 Deposits PENDING
$ 25,645.02 SEWER RESERVE ACCOUNT
$ 138,114.23 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- Nothing to Report
CLERK REPORT – USDA Annual Year End reports completed and filed. The clerk is currently working on compiling information for Street Expenditures, Income and budget for Street Superintendent to file his report with NDOR.
Village Maintenance Report: Steve Heyen reported 1,517,000 gallons of water pumped. Pumps operated for approximately 441hours. Lift station ran for approximately 169 hours.
Fire Report- 0Fire Calls, 1 rescue assist call, 1 standby. The Department hosted the Cass County Emergency Management Agency meeting last month.
Union United Inc. Report: The grant check from Cass County Tourism for ball field project has been approved and should be here in about two weeks.

NEW BUSINESS:

Avery Oltmann presented the process and purpose of the completed Comprehensive Plan to the Board. Vidlak motioned to approve the 2017 Union Comprehensive Plan. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Ruby motioned to table the new ATV ordinance pending revisions until January Board meeting. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Vidlak motioned to table new NPPD retail contract pending additional review until January Board meeting. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Chairman Hardbarger appointed Melissa Hansen as Clerk/Treasurer for the village, Steve Heyen as village maintenance and Steve C. Heyen as part-time maintenance, Ric Ortmeier, CPA as village accountant, Olsson Associates as village engineering firm, Cass Crook, C.J. Seyler, Jeff Ruby and Dwain Hardbarger to Health Board, Dan Cunningham, 3rd year of 3 year appointment to the Planning Commission, Shawn Hoy, Cass Crook, Dave Kendall 1 year of 2 year appointment to the Planning Commission, and Bobby Brown 2nd year of 3 year appointment to the Planning Commission and Rush Chipman Law appointed as Village Legal Counsel.

Vidlak motioned to approve yearly performance bonuses as follows: $275 for Melissa Hansen, $275 for Steve Heyen, $125 for Steve C. Heyen. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Seyler motioned to adjourn at 7:32 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

The next regular meeting is scheduled for January 10, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate
VILLAGE OF UNION
MEETING MINUTES
JANUARY 10, 2018

The January Regular meeting was called to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent.

Minutes of the December Regular Board Meeting were reviewed. Boardman motioned to approve December 13th Meeting Minutes. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve January Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. Motion approved.

JANUARY 2018 CLAIMS AND ACCOUNTS

NPPD FIREBARN* $ 99.19
WATER PUMP $ 414.03
TOWER (WATER) $ 52.78
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 74.49
BALLFIELD $ 67.37
ALA HALL $ 59.78
CHRISTMAS LIGHTS $ 28.16
CABOOSE $ 28.16
WINDSTREAM OFFICE $ 68.79
MELISSA HANSEN $ 766.83 DEC PAY
JOHNSONS $ 416.42 TOWN TRUCK $80.26/STEVE TRUCK/
STEVE C. HEYEN $ 257.66 DEC PAY
STEVE HEYEN $ 1470.63 DEC PAY
UTILITY SERVICE CO $ 2329.47 QUARTERLY INSTALLMENT/ TOWER MAINTNENANCE
NPHEL $ 31.00 WATER TESTS
SENDD $ 345.00 MEMBERSHIP DUES
$ 7,079.46 JANUARY CLAIMS AND ACCOUNTS
$ 1251.69 Deposits PENDING
$ 25,654.61 SEWER RESERVE ACCOUNT
$ 100,874.20 ACCOUNT BALANCES ON JAN 10
$ 120,701.04 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Ruby arrived at 7:06pm
Correspondence –Clerk received plowing complaint, trash service complaint and a letter from Nehawka Bank notifying the village that they have merged with First State Bank Nebraska.
Clerk Report- The village laptop has been infected with malware. The clerk has been backing up files for imminent factory reset to stabilize operation functions.
Village Maintenance Report: Steve Heyen reported 1,631,000 gallons of water pumped. Heyen worked on water main leak at Larue St and B St. Multiple homes have reported frozen pipes causing leaks throughout the village, all contributing to the rise in water pumped. Nitrate levels have risen in the small well.
Electrical installation on the Main St. shop building has begun. Service for the building needs to be upgraded to 200 amps.
Fire Report: Dustin Eaton was present to give yearly fire report. 23Fires, (0 for December), 3 rescues in Union in December.
Union United Inc. Report: Grant check from Cass County Tourism received. Nathan Kelsay is doing his Eagle Scout project on the caboose. He plans to restore exterior and repaint along with some landscaping work.

NEW BUSINESS:

A. Ruby read the title to Ordinance 3-600: An ordinance of the Village of Union, NE to amend Chapter III of the Village Ordinances of Union NE, by the addition thereto of an ordinance to permit defined all-terrain vehicles and golf carts to operate on the public streets of the Village of Union and motioned to waive the three readings. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Aye. Motion approved.

Ruby read Ordinance 3-600: An ordinance of the Village of Union, NE to amend Chapter III of the Village Ordinances of Union NE, by the addition thereto of an ordinance to permit defined all-terrain vehicles and golf carts to operate on the public streets of the Village of Union, and motioned to pass Ordinance 3-600. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Aye. Motion approved.

B. Vidlak motioned to accept new NPPD contract. 2nd by Ruby. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Aye. Motion approved.

C. Ruby motioned to allow Dustin Eaton to remove and possess abandoned boat which has been determined to have no salvage value. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Aye. Motion approved.

Vidlak motioned to adjourn at 7:29 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Aye. Motion approved.

The next regular meeting is scheduled for February 14, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate


VILLAGE OF UNION
MEETING MINUTES
FEBRUARY 14, 2018

The February Regular meeting was called to order 7:02 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent.

Seyler motioned to open 1 & 6 Year Street Plan Hearing. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

The Street plan consists of regular maintenance, the issues addressed in 2016 Street Study, and to improve the section of 1st Street from A St. to B St.

Vidlak motioned to close 1 & 6 Year Street Plan Hearing. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Minutes of the January Regular Board Meeting were reviewed. Seyler motioned to approve January 10th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Claims and Accounts were presented. Boardman motioned to approve February Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.
FEBRUARY 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 525.89
FIREBARN (TOWN BLDG) $ 108.47
TOWER (WATER) $ 52.30
AREA LIGHT RENTAL $ 13.47
STREETLIGHTS $ 556.66
SEWER PUMP $ 135.52
BALLFIELD $ 67.37
ALA HALL $ 72.92
CABOOSE $ 22.11
CHRISTMAS LIGHTS $ 58.60
WINDSTREAM OFFICE $ 68.75
ONE CALL CONCEPTS $ 11.01 4TH QUARTER DIGGERS HOTLINE
MELISSA HANSEN $ 1021.79 JAN PAY
JOHNSONS $ 383.66 GAS STEVE TRUCK/305.29/TOWN TRUCK/78.37
STEVE HEYEN $ 1564.54 JAN PAY
STEVE C HEYEN $ 128.82 JAN TEMP PAY
NPHEL $ 30.00 WATER TEST/COLIFORM
MURRAY BLDG & SUPPLY $ 143.63 ELECTRICAL SUPPLIES FOR WORKSHOP
COLUMBUS TELEGRAM $ 8.42 HEARING NOTICE
$ 4,977.27 FEBRUARY CLAIMS AND ACCOUNTS
$ 107,610.66 FUND BALANCES AS OF FEBRUARY 13, 2017
$ 1029.86 PENDING DEPOSITS
$ 25,654.61 SEWER RESERVE ACCOUNT
$ 129,317.86 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence –Clerk received a letter from Cass County listing maintenance that needs to be done to the recycle trailers loaned by Cass County to the Cass County municipalities asking if each community had personnel available to make the fixes. The village also received “thank you” correspondence for their support of the TEAMMATES program at Conestoga Schools, from Conestoga and TEAMMATES. The clerk received the current fire roster to be read in to the minutes for Insurance purposes: Michelle Ostmann, Tyson Wiegel, Rob Kennedy, Dustin Eaton, Jim Noerrlinger, Heather Boardman, Joe Hall, Greyson Hall, Steve Bescheinen, Bill Bescheinen, Nick Smith.
Clerk Report- All yearly tax reporting has been accomplished.
Village Maintenance Report: Steve Heyen reported 1,639,000 gallons of water pumped for a total of 64 hours. Lift Station ran for 97 hours processing 1,164,000 gallons of wastewater. A spring on the plow blade was damaged and needs to be repaired.
Fire Report: Dustin Eaton was present to give fire report. 1 Fire and 3 rescue assists.
Union United Inc. Report: Nathan Kelsay will be presenting his Eagle Scout project on the caboose at the March meeting.

NEW BUSINESS:

A. Vidlak motioned to adopt Resolution 01-2018: 1 & 6 Year Street Plan. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

B. Vidlak motioned to continue our support of Keep Cass County Beautiful at the Platinum level of $150.00. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Seyler motioned to adjourn at 7:23 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

The next regular meeting is scheduled for March 14, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.

Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate

VILLAGE OF UNION
MEETING MINUTES
MARCH 14, 2018

The March Regular meeting was called to order 7:00 pm by the clerk at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Absent, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent.

Seyler motioned to appoint Vidlak as chairman for the March meeting in Hardbarger’s absence. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Absent, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Minutes of the February Regular Board Meeting were reviewed. Seyler motioned to approve February 14th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Absent, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Claims and Accounts were presented. Boardman motioned to approve March Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Absent, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.
MARCH 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 498.11
FIREBARN (TOWN BLDG) $ 101.76
TOWER (WATER) $ 86.01
AREA LIGHT RENTAL $ 13.47
STREETLIGHTS $ 556.66
SEWER PUMP $ 154.26
BALLFIELD $ 67.37
ALA HALL $ 56.57
CABOOSE $ 22.11
WINDSTREAM OFFICE $ 68.75
MELISSA HANSEN $ 1021.78 FEB PAY
JOHNSONS $ 215.40 GAS STEVE TRUCK/113.90/TOWN TRUCK/101.50
STEVE HEYEN $ 1074.10 FEB PAY
STEVE C HEYEN $ 350.71 FEB PAY
NPHEL $ 16.00 WATER TEST/NITRATES
LARM $ 43.21 ENDORSEMENT CHANGES
OLSSON & ASSOCIATES $ 200.00 STREET BUDGET
B & S TRUCKING, LLC $ 425.00 WATER LEAK REPAIR AND PLOWING

$ 4976.83 MARCH CLAIMS AND ACCOUNTS
$ 116,362.87 FUND BALANCES AS OF MARCH 13, 2018
$ 1899.83 PENDING DEPOSITS
$ 25,664.10 SEWER RESERVE ACCOUNT
$ 139,038.97 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence –Clerk received a thank you letter from Keep Cass County Beautiful for the village’s sponsorship. Union Pacific sent a form taking inventory of water and sewer sources serving the UPRR sites. MAP sent a municipal survey about current infrastructure. DHHS sent a letter to inform us that new legislature allows for chemical and radiological sampling to be done at labs other than NPHEL.
Clerk Report- Nothing to Report
Village Maintenance Report: Steve Heyen reported 1,450,000 gallons of water pumped for a total of 412 hours. Lift Station ran for approximately 72 hours processing 960,000 gallons of wastewater. On February 14th the lift station crashed due to a power surge. After Heyen and Crook repaired it, the station ran in reverse indicating that the 3-phase monitor burned out. NPPD was called to check their equipment and found that the transformer serving the lift station was burned out causing these issues.
Fire Report: Dustin Eaton was present to give fire report. No fires. Burn permits will temporarily be issued only on the weekends.
Union United Inc. Report: Spring Clean Up will be held the weekend of April 28th this year. Dumpsters will be available for trash. Metal and electronics recycling will also be offered. No tires will be collected this year. Cass County Recycle Center offers free tire recycling in September.

NEW BUSINESS:

A. Craig Vincent presented the NPPD amendment to our current retail contract to allow NPPD to lease the village’s distribution system and take service from NPPD under their standard wholesale power contract. NPPD is asking to amend the current contract to extend it at least 15 years, but no more than 25years, or until a new contract can be offered. The purpose of the amendment is to ensure future cooperation and revenue for NPPD to financially support their future endeavors.

Seyler motioned to pass the resolution approving extension of the Professional Retail Operations Agreement with NPPD. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Absent, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

B. Nathan Kelsey was present to go over his Eagle Scout Project with the Board. The chairman authorized Nathan to start painting, replace windows and do some landscaping at the MP Caboose and the site.

C. Seyler motioned to pass LARM Member resolution to call for an election of LARM Board and to appoint Melissa Hansen to vote at such meeting, also appointing Steve Heyen if Hansen is unable to attend. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Absent, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Seyler motioned to adjourn at 7:47 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Absent, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

The next regular meeting is scheduled for April 11, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate

VILLAGE OF UNION
MEETING MINUTES
APRIL11, 2018

The Chairman called the April Regular meeting to order 7:02 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent.

Minutes of the March Regular Board Meeting were reviewed. Seyler motioned to approve March 14th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve April Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.
APRIL 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 453.10
FIREBARN (TOWN BLDG) $ 95.69
TOWER (WATER) $ 98.28
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 135.15
BALLFIELD $ 67.37
ALA HALL $ 53.69
CABOOSE $ 28.16
WINDSTREAM OFFICE $ 69.26
MELISSA HANSEN $ 1021.79 MAR PAY
MELISSA HANSEN $ 65.40 MILEAGE
JOHNSONS $ 148.93 GAS STEVE TRUCK
STEVE HEYEN $ 1619.78 MAR PAY
STEVE C HEYEN $ 200.39 MAR PAY
NPHEL $ 15.00 WATER TEST/COLIFORM
ONE CALL CONCEPTS $ 8.70 1ST QUARTER- DIGGERS HOTLINE
OLSSON & ASSOCIATES $ 583.59 STREET SUPERINTENDENT SERVICES

$ 5,233.98 APRIL CLAIMS AND ACCOUNTS
$ 126,783.98 FUND BALANCES AS APRIL 10, 2018
$ 2580.43 PENDING DEPOSITS
$ 25,664.10 SEWER RESERVE ACCOUNT
$ 149,794.53 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence –Clerk received a letter from Nebraska Auditor of Public Accounts accepting Union’s audit waiver for FY2016/17 and a letter from Utility Services Co, Inc. with Union’s quarterly payment for water tower services to budget for the year.
Clerk Report- Nothing to Report
Village Maintenance Report: Steve Heyen reported 1,713,000 gallons of water pumped for a total of 507 hours. Lift Station ran for approximately 116 hours processing 1,392,000 gallons of wastewater. Heyen assisted with a repair of residential leak at 4th and Main St. The Lift Station vacuum pump failed again due to “flushable” wipes being disposed in the system. A new pump had to be ordered and broken one replaced. New maintenance shop is almost ready for power. A new power pole and meter will be needed after County inspection.
Fire Report: Dustin Eaton was present to give fire report. The squad responded to a mutual aid call to a brush fire and one motor vehicle accident.
Union United Inc. Report: Spring Clean Up will be held the weekend of April 28th. A flyer will be mailed to residents at the end of the week.

NEW BUSINESS:

A. Vidlak motioned to approve a building permit for the Tilson garage. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

B. Vidlak motioned to permit the consumption of alcohol at the park and pavilion on May 5, 2018. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Abstained and Ruby - Absent. Motion approved.

Seyler motioned to adjourn at 7:14 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

The next regular meeting is scheduled for May 9, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate

VILLAGE OF UNION
MEETING MINUTES
MAY 9, 2018

The Chairman called the May Regular meeting to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Minutes of the April Regular Board Meeting were reviewed. Vidlak motioned to approve April 11 Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Claims and Accounts were presented. Seyler motioned to approve May Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.
MAY 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 451.84
FIREBARN (TOWN BLDG) $ 94.46
TOWER (WATER) $ 98.51
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 130.49
BALLFIELD $ 67.37
ALA HALL $ 51.15
CABOOSE $ 28.16
WINDSTREAM OFFICE $ 68.48
CORE & MAIN $ 592.36
MELISSA HANSEN $ 1021.78 APR PAY
MIDWEST FARMERS COOP $ 82.84 PROPANE/ FIRE BARN
JOHNSONS $ 407.69 GAS STEVE TRUCK/MOWER 31.25
STEVE HEYEN $ 1730.13 APR PAY
STEVE C HEYEN $ 128.84 APR PAY
NPHEL $ 15.00 WATER TEST/COLIFORM
LARM $ 109.57 WORKERS COMP ADJUSTMENT
SORENSEN’S TREE & SHRUB $ 137.50 FERTILIZE TREES IN PARK
MURRAY BLDG & SUPPLY $ 5.29 PVC COUPLING
DAKOTA PUMP $ 629.48 LIFT STATION PUMP AND REBUILD KIT
RIC ORTMEIER $ 1200.00 AUDIT WAIVER FY16/17

$ 9,950.11 MAY CLAIMS AND ACCOUNTS
$ 132,243.26 FUND BALANCES AS MAY 8, 2018
$ 1112.36 PENDING DEPOSITS
$ 25,664.10 SEWER RESERVE ACCOUNT
$ 149,069.61 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence –Clerk received an email from the Right-of-way official for Union Pacific Railroad asking for contact information for Terry McClane because of a camper set up and active on the rail road right-of-way adjacent to his property.
Clerk Report- Quarterly reporting complete.
Village Maintenance Report: Steve Heyen reported 2,500,000 gallons of water pumped for a total of 482 hours. Multiple leaks were found. Two were created by road construction. Leaks that were detected were fixed. Lift Station ran for approximately 106 hours. Curb stop at Ruby residence was cracked and repaired. New maintenance shop still needs County inspection so that a meter box can be installed at the site.
Fire Report: Boardman gave fire report. There were 2 mutual aid Fire calls and 2 rescue assists at Lake Waconda.
Union United Inc. Report: Clean-up was completed. Three- 30 yard dumpsters were filled, 5 tons of metal recycled and electronics were turned in for recycling.

NEW BUSINESS:

Vidlak motioned to approve a building permit for the Mark Eddy’s camper port. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Seyler motioned to adjourn at 7:06 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

The next regular meeting is scheduled for June 13, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate


VILLAGE OF UNION
MEETING MINUTES
JUNE 13, 2018

The Chairman called the June Regular meeting to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent.

Minutes of the May Regular Board Meeting were reviewed. Seyler motioned to approve May Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Claims and Accounts were presented. Vidlak motioned to approve June Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.
JUNE 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 413.15
FIREBARN (TOWN BLDG) $ 98.74
TOWER (WATER) $ 122.18
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 97.82
BALLFIELD $ 85.26
ALA HALL $ 54.97
CABOOSE $ 34.21
WINDSTREAM OFFICE $ 70.27
CORE & MAIN $ 232.63
MELISSA HANSEN $ 1021.79 MAY PAY
DOUGLAS TIRE, INC. $ 1878.00 TIRES FOR F-550
JOHNSONS $ 450.36 GAS VILLAGE TRUCK 311.36/CANS/WINCH 139.00
STEVE HEYEN $ 1876.91 MAY PAY
PAPILLION SANITATION $ 225.00 VILLAGE CLEANUP
NPHEL $ 15.00 WATER TEST/COLIFORM
EASYBILL, LLC $ 175.11 BILLING FORMS
SORENSEN’S TREE & SHRUB $ 137.50 PESTICIDE TREES IN PARK
MURRAY BLDG & SUPPLY $ 7.56 KEYS

$ 7,566.16 JUNE CLAIMS AND ACCOUNTS
$ 130,632.43 FUND BALANCES AS JUN 12, 2018
$ 1570.76 PENDING DEPOSITS
$ 25,672.71 SEWER RESERVE ACCOUNT
$ 150,309.74 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence –Clerk received letter from Cass County Commissioners requesting information on ongoing projects involving SENDD for future decision on whether to support SENDD in the future. Clerk received a memo from Cass County Zoning requesting zoning departments to send a copy of building permits for new structures to county assessor’s office.
Clerk Report- The letter regarding flushable wipes sent to all residents in May. Back flow education pamphlets will be sent out to all water customers in June. Debt notice was posted.
Village Maintenance Report: Steve Heyen reported 740,000 gallons of water pumped for a total of 450 hours. Heyen thinks meter may be faulty because when the pump runs for 450 hours we usually distribute 1,600,000 gallons. The lift station processed 1,320,000 gallons approximately 110 hours. Steve is still waiting on a state permit to install electricity in new work shop.
Fire Report: Boardman asked when emergency siren on Main St. will be up and running. Heyen doesn’t think the old siren is still operational and switching for the old siren is outdated and will still need manual switching if he does install it after power is returned to the pole. Chairman asked clerk to look into financial assistance to purchase a new sire.
Union United Inc. Report: Missouri Pacific decals have been ordered for the Caboose restoration project. Eagle Scouts are getting ready to start working on repainting the caboose, replacing windows and landscaping.

NEW BUSINESS:

Seyler motioned to approve prepaid propane contract with Midwest Farmer’s Coop for 1500 gallons. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

Vidlak motioned to approve fireworks an alcohol at the pavilion for Seyler family gathering on July 3, 2018. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Abstained and Ruby - Absent. Motion approved.

Board discussed cutting back ball park infield at least 3 feet to create more infield space for Legion and adult ballgames. They also discussed fixing flagpole at the park.

Seyler motioned to adjourn at 7:23 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. Motion approved.

The next regular meeting is scheduled for July 11, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate
VILLAGE OF UNION
MEETING MINUTES
JULY 11, 2018

The Chairman called the July Regular meeting to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Minutes of the June Regular Board Meeting were reviewed. Vidlak motioned to approve June Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Claims and Accounts were presented. Seyler motioned to approve July Claims and Accounts. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.
JULY 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 467.72
FIREBARN (TOWN BLDG) $ 116.72
TOWER (WATER) $ 134.59
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
SEWER PUMP $ 88.16
BALLFIELD $ 90.64
ALA HALL $ 101.51
CABOOSE $ 34.21
WINDSTREAM OFFICE $ 70.03
CORE & MAIN $ 2231.00 ANNUAL SUPPORT CONTRACT
MELISSA HANSEN $ 1021.78 JUN PAY
B & S TRUCKING $ 2800.00 EXCAVATION/LOCATE WATER LINES/STREET REPAIR
JOHNSONS $ 305.22 GAS VILLAGE TRUCK 202.10/CANS/TRACTOR 103.12
STEVE C HEYEN $ 143.14 JUN PAY
STEVE HEYEN $ 1736.03 JUN PAY
CNA SURETY $ 100.00 CLERK SURETY BOND RENEWAL
NPHEL $ 31.00 WATER TEST/COLIFORM AND NITRATE
ONE CALL CONCEPTS $ 52.32 DIGGERS HOTLINE 2ND Q
UTILITY SERVICE CO $ 2329.47 QUARTERLY WATER TOWER MAINTENANCE PAYMENT
AGRIVISION $ 435.48 JOHN DEERE CLUTCH

$ 12,858.72 JULY CLAIMS AND ACCOUNTS
$ 140,655.71 FUND BALANCES AS JUL 10, 2018
$ PENDING DEPOSITS
$ 25,672.71 SEWER RESERVE ACCOUNT
$ 153,469.60 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence –NTR
Clerk Report- Backflow education pamphlet mailed to all water customers. Budget preparation is on its way. The ALA roof is leaking by the back door and the Auxiliary wants to make a claim and have the roof repaired.
Village Maintenance Report: Steve Heyen reported 1,684,000 gallons of water pumped and 1,404,000 gallons of wastewater processed. An expansion joint on the water tower is scheduled for repair.
Fire Report: Dustin Eaton reported that the Union Rural Board is requiring more active members in order for the department to remain active.
Union United Inc. Report: 2 windows have been replaced in the caboose and the rest are being framed for installation. The decals are in and project is waiting on bids for painting.

NEW BUSINESS:

Vidlak motioned to table agenda item until next meeting when Auxiliary members can be present to discuss the existing agreement with the board. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Seyler motioned to adjourn at 7:14 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

The next regular meeting is scheduled for August 8, 2018, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate
VILLAGE OF UNION
MEETING MINUTES
AUGUST 8, 2018

The Chairman called the August Regular meeting to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Minutes of the July Regular Board Meeting were reviewed. Seyler motioned to approve July Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Claims and Accounts were presented. Seyler motioned to approve August Claims and Accounts minus $551.30 to Midwest Farmers Coop which will come off prepaid balance. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

AUGUST 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 557.54
FIREBARN (TOWN BLDG) $ 136.65
TOWER (WATER) $ 189.48
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
LIFT STATION $ 93.83
BALLFIELD $ 95.44
ALA HALL $ 84.76
CABOOSE $ 34.21
WINDSTREAM OFFICE $ 70.22
BALL INSURANCE $ 756.00 LIFE/ADD INSURANCE PREMIUM
MELISSA HANSEN $ 1021.79 JUL PAY
MIDWEST FARMERS COOP $ 551.30 SUMMER FILL ***ITEM TO DISCUSS
JOHNSONS $ 393.60 GAS STEVES TRUCK/CANS/MOWER
STEVE C HEYEN $ 114.51 JUL PAY
STEVE HEYEN $ 1578.34 JUL PAY
NPHEL $ 15.00 WATER TEST/COLIFORM AND NITRATE

$ 6,147.86 AUGUST CLAIMS AND ACCOUNTS
$ 130,899.57 FUND BALANCES AS AUGUST 7, 2018
$ 3,289.51 PENDING DEPOSITS
$ 25,672.71 SEWER RESERVE ACCOUNT
$ 153,713.93 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence –NTR
Clerk Report- Working on Budget preparation for the State.
Village Maintenance Report: Steve Heyen reported 1,375,000 gallons of water pumped 966,000 gallons of wastewater processed. An expansion joint on the water tower is scheduled for repair end of August, early September.
Fire Report: NTR
Union United Inc. Report: All windows have been replaced in the caboose. First Grape harvest went well. The annual golf tournament is coming up August 18th. There are still spots available. Union United received Keep Cass County Beautiful Lowe’s grant for $5000 to add recycle and trash containers to the ballfield and park areas. Bench seating will also be added to the gazebo.

NEW BUSINESS:

Ruby motioned to terminate current American Legion Auxiliary agreement and hold future meetings at the fire hall. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

The Board discussed current budget needs for the village facilities. The chairman directed $10,000 to be spent on new windows and door of the fire house, $50,000 to street repair and improvements, $10,000 to finish new maintenance shop and $20,000 for ball park and concession stand improvements.

Seyler motioned to adjourn at 7:37 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

The next regular meeting is scheduled for September 12, 2018, 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate


VILLAGE OF UNION
MEETING MINUTES
SEPTEMBER 12th, 2018

Chairman Hardbarger called the monthly meeting for September to order at 7:03pm at the Union Fire Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Seyler motioned to open the Annual Budget Hearing at 7:03pm at the ALA Hall. 2nd by Ruby. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Vidlak motioned to close Annual Budget Hearing at 7:08pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Vidlak motioned to open hearing for the final tax request at 7:08pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Vidlak motioned to close final tax request hearing at 7:11pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Seyler motioned to pass allowable growth increase of 1% for a total of 3.5%. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Vidlak motioned to adopt 2018/2019 budget as discussed and prepared. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Vidlak motioned to adopt the Final Tax Levy Resolution setting the 2018/19 property tax rate at 0.50000. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Minutes of the August Regular Board Meeting were reviewed. Seyler motioned to approve August 8th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Claims and Accounts were presented. Seyler motioned to approve September Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

SEPTEMBER 2018 CLAIMS AND ACCOUNTS

WATER PUMP $ 517.84
FIREBARN (TOWN BLDG) $ 132.42
TOWER (WATER) $ 177.23
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
LIFT STATION $ 78.24
BALLFIELD $ 92.57
ALA HALL $ 68.69
CABOOSE $ 34.21
WINDSTREAM OFFICE $ 71.58
LARM $ 14234.86 LIABILITY/PROP/COMP PREMIUMS/URFD/6623.91
SORENSEN’S TREE $ 137.50 INSECTICIDE TREES IN PARK
LEAGUE OF NE MUN $ 704.00 LoNM MEMBERSHIP DUES/UTILITIES/382
KREIFELS ELECTRIC $ 5514.00 ELECTRIC INSTALL MAINTENANCE SHOP
MELISSA HANSEN $ 1021.78 AUG PAY
DOUGLAS TIRE $ 96.00 TRACTOR TIRE
JOHNSONS $ 501.75 GAS STEVES TRUCK/CANS/MOWER
STEVE C HEYEN $ 128.83 AUG PAY
STEVE HEYEN $ 1736.04 AUG PAY
NPHEL $ 30.00 WATER TESTS/COLIFORM

$ 25,842.24 SEPTEMBER CLAIMS AND ACCOUNTS
$ 144,460.74 FUND BALANCES AS SEPTEMBER 12, 2018
$ 1,637.07 PENDING DEPOSITS
$ 25,679.18 SEWER RESERVE ACCOUNT
$ 145,934.75 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- LARM is requesting the Fire/EMTs answer a short Opioid survey for their research. KCCB sent an email with information on recycle trailer repairs and asking whether the Union trailer has any cracked bins that need to be replaced.
CLERK REPORT – The Village of Manley has agreed to assist us by providing us funding sources and share grant information to replace emergency siren on Main St.
Village Maintenance Report: Steve Heyen reported 1,980,000 gallons of water pumped. Pumps operated for approximately 484 hours. Increase is most likely due to customer water line breaks. Lift station processed 792,000 gallons waste running for 66 hours. Tower was shut down for 3 days to repair expansion joint. Lift station vacuum pump was rebuilt due to the continued use of “flushable” wipes by the community.
Fire Report- NTR
Union United Inc. Report: Annual Golf Tournament was a success raising almost $2,000 for community improvement. The group is still waiting for bids for the painting of the caboose. Last contractor contacted submitted a fair bid, but may be unable to do the work in October due to dropping temperatures. Project may need to be put on hold until spring.

Terry McClane was present to ask the Board to discount his water bill due to a major leak in his system. Tim Hinze was not present to discuss the same issue. Chairman Hardbarger, after discussion with the Board, agreed to a 6 month payment plan but because the leaks were on the customers’ side of service did not feel the village should have to pay for the leaks.

Seyler motioned to allow alcohol and 1:00am curfew at the pavilion on Oct. 20th, 2018 for the Boardman/Eaton wedding. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Abstained, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

Seyler motioned to adjourn at 7:41 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved.

The next regular meeting is scheduled for October 10, 2018, 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate

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