VILLAGE OF UNION
MEETING MINUTES
OCTOBER 9, 2019

Chairman Seyler called the monthly meeting for October to order at 7:00pm at the Union Fire Hall. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent.

Meeting Minutes were reviewed. Vidlak motioned to approve September 11, 2019 Regular Meeting Minutes. 2nd by Crook. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motioned approved.

Vidlak motioned to approve October 2, 2019 Special Meeting Minutes. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Claims and Accounts were presented. Crook motioned to approve October Claims and Accounts. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.


OCTOBER 2019 CLAIMS AND ACCOUNTS



WATER PUMP $ 574.25
FIREBARN (TOWN BLDG) $ 135.49
TOWER (WATER) $ 186.27
AREA LIGHT RENTAL $ 13.04
STREETLIGHTS $ 556.66
LIFT STATION $ 111.31
BALLFIELD $ 85.26
MAINTENANCE SHOP $ 34.21
CABOOSE $ 34.21
WINDSTREAM OFFICE $ 73.59
JOHNSONS $ 378.64 GAS STEVE TRUCK//MOWER/MONTANA
NE DEPT OF REVENUE $ 304.79 SALES TAXES FOR SEPTEMBER
USPS $ 90.00 FOREVER AND POSTCARD STAMPS ROLLS
NPHEL $ 880.00 COLIFORM/EPAS/COPPER/LEAD TESTING
MELISSA HANSEN $ 1061.68 SEP PAY
ALEXUS HANSEN $ 166.23 SEP PAY
STEVE HEYEN $ 1620.24 SEP PAY
STEVE C HEYEN $ 280.74 SEP PAY
LARM $ 14496.37 INSURANCE RENEWAL VILLAGE AND FIRE
ONE CALL CONCEPTS $ 7.29 Q3 DIGGERS HOTLINE
LINCOLN JOURNAL STAR $ 88.12 BUDGET HEARING NOTICE
UTILITY SERVICE CO $ 2585.71 QUARTERLY WATER TOWER MAINT CONTRACT
JOHNSON SERVICE CO $ 4076.50 LIFT STATION CLEANING AND LINE DOCUMENTATION
MELISSA HANSEN $ 58.20 REIMBURSE MILEAGE THRU SEPT AND STAMPS
NE DEPT OF REVENUE $ 404.92 Q3 STATE WITHHOLDING TAXES
U.S. TREASURY $ 2293.30 Q3 FEDERAL WITHHOLDING TAXES

$ 29,887.21 OCTOBER CLAIMS AND ACCOUNTS
$ 134,433.97 FUND BALANCES AS OF OCTOBER 9, 2019
$ 2245.38 PENDING DEPOSITS
$ 29,972.69 SEWER RESERVE ACCOUNT
$ 136,764.83 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- NTR
CLERK REPORT – The clerk responded to Auditor of Public Accounts’ drafted letter to the Chairman about new procedural regulations implemented by state statutes changed in 2018 and issues found in last audit waiver. The clerk addressed each issue and came up with a future changes to comply with new regulations.
Village Maintenance Report: Steve Heyen reported that the well pumps operated for 440 hours pumping 1,589,000 gallons of water. Lift station processed 2,328,000 gallons of wastewater, running for approximately 194 hours.
Village Truck sounds like the front end transaxle is going out. Parts will cost about $750 and Heyen said he may be able to make the repairs. Crook replied that he thought too much torque would be needed and we didn’t have the facilities to repair it. Heyen will find a shop other than Woodhouse Ford to repair it and get an estimate.
Lagoons are nearly full. Heyen will contact DEQ and see if he can get a discharge permit and discharge excess before winter.
Fire Report- The Department responded to 1 rural rescue. The following two new volunteers were read into the minutes for insurance coverage purposes; Tristian Boardman and Brock Altman.
Union United Inc. Report: October grape harvest was small, approximately 3,000 pounds. The group received $5000 in donations in September. A portion was donated to the caboose restoration/viewing platform project and another to sustain the TNR program. The group will meet Thurs. October 17th.

NEW BUSINESS:

Vidlak motioned to pass Resolution 2019-02, The Signing of the Municipal Annual Certification of Program Compliance Form for 2019 Nebraska Board of Public Roads Classification and Standards. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Vidlak motioned to approve the opening of the following accounts to implement new purchasing procedures to help the village comply with regulations implemented by the State Auditor of Public Accounts; Grainger’s, Orschelyn’s, Bomgaar’s, O’Reilly’s, Menard’s, Ferguson’s and Office Depot/Max. 2nd by Crook. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Vidlak motioned to authorize the clerk to acquire a debit card for the Village checking account with First State Bank Nebraska to pay bills online. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Vidlak motioned to pass Audit Waiver Resolution for year ending September 30, 2019. 2nd by Crook. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Vidlak motioned to insure Fire Hall based on Replacement Cost instead of Cash Value. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Sewer infiltration at B Street and 1st Street was discovered by Johnson Service Company when they came to document sewer lines. Johnson Service Company turned in a repair estimate for approximately $10,000. Monte Dakan was present to discuss the repair at length and recommended we budget repairs for the 2020_2021 budget year. He also recommended that we continue with the sewer line documentation because the amount of water being processed due to infiltration will not be completely fixed with just this repair. There are other leaks that still need to be located. The cost of mobilization for each repair is $1800 and if the crew is here to repair multiple lines the mobilization fee will only have to be paid once.

Crook motioned to adjourn 7:59 pm. 2nd by Eaton By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

The next regular meeting is scheduled for November 13, 2019, 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Charles J. Seyler II
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate


VILLAGE OF UNION
MEETING MINUTES
NOVEMBER 13, 2019

Chairman Seyler called the monthly meeting for November to order at 7:01pm at the Union Fire Hall. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Absent and Ruby - Absent.

Meeting Minutes were reviewed. Eaton motioned to approve October 9, 2019 Regular Meeting Minutes. 2nd by Vidlak. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Absent and Ruby - Absent. Motioned approved.

Claims and Accounts were presented. Eaton motioned to approve November Claims and Accounts. 2nd by Vidlak. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Absent and Ruby - Absent. Motion approved.


NOVEMBER 2019 CLAIMS AND ACCOUNTS



WATER PUMP $ 454.87 (EFT)
FIREBARN (TOWN BLDG) $ 108.89 (EFT)
TOWER (WATER) $ 143.49 (EFT)
AREA LIGHT RENTAL $ 13.04 (EFT)
STREETLIGHTS $ 556.66 (EFT)
LIFT STATION $ 122.14 (EFT)
BALLFIELD $ 85.26 (EFT)
MAINTENANCE SHOP $ 34.21 (EFT)
CABOOSE $ 34.21 (EFT)
WINDSTREAM OFFICE $ 73.51 (EFT)
JOHNSONS $ 141.78 GAS STEVE TRUCK/MOWER/VILLAGE TRUCK (CHECK- C)
NE DEPT OF REVENUE $ 282.28 SALES TAXES FOR OCTOBER (EFT)
USPS $ 42.35 POSTCARD STAMPS ROLL AND FLAT RATE ENVELOPE(C)
NPHEL $ 31.00 COLIFORM/NITRATE TESTS(EFT)
MELISSA HANSEN $ 1061.68 OCT PAY(C)
STEVE HEYEN $ 1648.77 OCT PAY(C)
DOUGLAS TIRE $ 44.00 2 TUBES (DEBIT)
FINAL GRADE CONSTRUCTION $ 2175.00 MILLINGS AND APPLICATION FOR LAGOON ROAD (C)
SORENSEN’S TREE & SHRUB $ 137.50 PARK TREE FERTILIZATION (C)
LARM $ 615.80 W/C AUDIT ADJ/82.23/FIRE HOUSE INCREASE/533.37(C)
DHHS $ 115.00 WATER OPERATOR LICENSE RENEWAL FEE (DEBIT)
$ 8,014.44 NOVVEMBER CLAIMS AND ACCOUNTS
$ 119,893.86 FUND BALANCES AS OF NOVEMBER 12, 2019
$ 8381.47 PENDING DEPOSITS
$ 29,972.69 SEWER RESERVE ACCOUNT
$ 150,233.58 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- The clerk received several calls and texts about pigs running at large on C St. Health Board was notified. The clerk sent zoning regulations to a Lincoln woman interested in buying a lot on N 2nd St. to build on.
CLERK REPORT – Hansen reported that the Grainger Application was approved and waiting on approval from O’Reilly’s. A debit card application for the Village checking account has been approved and card received. She set up a meeting with Midwest Assistance Program to assist her in filling out reports for the USDA and Utility surveys due December 31, 2019. Forms and questionnaires for the County Hazard Mitigation Plan Update completed and sent to JEO. Street budget is completed and sent to Olsson. She is continuing to work on Audit Waiver with Ric Ortmeier’s assistant. Online bill paying accounts with Windstream, NPPD, IRS, DHHS and NPHEL are set up.
Village Maintenance Report: Steve Heyen reported that the well pumps operated for 490 hours pumping 1,774,000 gallons of water. Lift station processed 3,504,000 gallons of wastewater, running for approximately 292 hours.
The Village doesn’t have a NPDES permit for dumping waste water. We have had a non-discharge permit in the past. The State regulations changed a couple of years ago and now require us, as a non-discharging facility, to remove dumping hardware from our lagoons. The Board decided, a couple of years ago, to have Heyen get certified for a waste water license instead of removing the hardware, at the State’s request, to keep dumping options open with the possibility of flooding in our region. With the water tables as high as they have been and the infiltration of ground water in the sewer system, it may be necessary to dump the lagoons to prevent damage to the structure. Heyen will manage the situation and keep the board apprised of any action that may need to be taken to keep our system operational.
Heyen has stopped chlorination in an effort to stop the leeching of copper in house hold water lines to comply with NDEE. He is hoping NDEE allows us to retest in 6 months and that all copper levels will be normal.
Heyen reported that the well house was broken into and he scared off a homeless man. The Cass County Sheriff’s office was called and they determined that the man was traveling to Kansas City and just needed a warm place to rest.
Fire Report- The Fire Department responded to two vehicle accidents involving deer. The County has reported 10 deer accidents already with the hunting season upon us.
Union United Inc. Report: NTR

NEW BUSINESS:
Vidlak motioned to approve line painting of the fire house entrance and parking area. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Absent and Ruby - Absent. Motion approved.

Vidlak motioned to approve funds for waste water training for Heyen’s two-day certification course in the amount of $390.00. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Vidlak motioned to approve the purchase of Christmas Decoration replacement hardware, bands and brackets, in the amount of $610.00. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Aye and Ruby - Absent. Motion approved.

Vidlak motioned to pass LARM Election Certification Resolution. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Absent and Ruby - Absent. Motion approved.

Eaton motioned to adjourn 7:27 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Seyler – Aye, Boardman – Aye, Vidlak – Aye, Crook – Absent and Ruby - Absent. Motion approved.

The next regular meeting is scheduled for December 11,2019, 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Charles J. Seyler II
Chairman

These minutes have been prepared by the village clerk and are certified to be true and accurate

VILLAGE OF UNION
MEETING MINUTES
DECEMBER 11, 2019

Chairman Seyler called the monthly meeting for December to order at 7:08pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

Vidlak motioned to open One and Six Year Street Hearing at 7:08pm. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

Project reported on the One and Six Year Street plan is to asphalt A St. from 1st to Larue St. and the rest of the plan includes maintenance.

Vidlak motioned to close the hearing at 7:16pm. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

Minutes of the November Regular Board Meeting were reviewed. Eaton motioned to approve November 13th Meeting Minutes. 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

Claims and Accounts were presented. Vidlak motioned to approve December Claims and Accounts. 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

DECEMBER 2019 CLAIMS AND ACCOUNTS



WATER PUMP $ 442.59 (EFT)
FIREBARN (TOWN BLDG) $ 95.18 (EFT)
TOWER (WATER) $ 123.86 (EFT)
AREA LIGHT RENTAL $ 13.04 (EFT)
STREETLIGHTS $ 556.66 (EFT)
LIFT STATION $ 116.73 (EFT)
BALLFIELD $ 85.26 (EFT)
MAINTENANCE SHOP $ 34.21 (EFT)
CABOOSE $ 34.21 (EFT)
WINDSTREAM OFFICE $ 73.51 (EFT)
JOHNSONS $ 241.13 GAS STEVE TRUCK/MOWER/VILLAGE TRUCK (CHECK- C)
NE DEPT OF REVENUE $ 271.66 SALES TAXES (EFT)
USPS $ 35.00 POSTCARD STAMPS ROLL (C)
LINCOLN JOURNAL STAR $ 10.52 STREET HEARING PUBLICATION (D)
NPHEL $ 30.77 COLIFORM TESTS(D)
NORTHERN LIGHTS DISPLAY $ 371.61 BRACKETS AND BANDS CHRISTMAS LIGHTS (D)
MELISSA HANSEN $ 1061.68 NOV PAY(C)
STEVE HEYEN $ 1534.67 NOV PAY(C)
STEVE C HEYEN $ 118.20 NOV PAY (C)
CJ SEYLER $ 750.00 CHAIRMAN COMPENSATION (C)
PAUL VIDLAK $ 375.00 TRUSTEE COMPENSATION (C)
HEATHER EATON $ 350.00 TRUSTEE COMPENSATION (C)
JEFF RUBY $ 250.00 TRUSTEE COMPENSATION (C)
CASS CROOK $ 350.00 TRUSTEE COMPENSATION (C)
INTUIT $ 8.44 MONTHLY PAYROLL FEE (EFT)
$ 7,333.93 DECEMBER CLAIMS AND ACCOUNTS
$ 133,351.11 FUND BALANCES AS OF DECEMBER 10, 2019
$ 0 PENDING DEPOSITS
$ 29,972.69 SEWER RESERVE ACCOUNT
$ 155,989.87 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- The Village received correspondence from the Nebraska Auditor of Public Accounts reminding villages that Audit Waivers need to be filed by December 31st to prevent the APA’s office from forcing a full audit. The clerk verified with Ric Ortmeier’s office that they are on track to complete the forms in time.
CLERK REPORT – NTR
Village Maintenance Report: Steve Heyen reported the well pumps ran for 457 hours, pumping 1,638,000 gallons of water. Lift station ran for approximately 212 hours, pumping 2,544,000 gallons of wastewater. Heyen reported that the lagoons are leveling out.
There was a water main leak repaired on C St that was leaking approximately 525,000 gallons every 90 days.
Fire Report- NTR
Union United Inc. Report: The Grape harvests raised about $1100 and the group received a $1000 grant from Lowe’s for Caboose landscaping.

NEW BUSINESS: Vidlak motioned to pass resolution 19-3, One and Six Year Plan approval. 2nd by Crook. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

Health Board tried to assess the cooperation of the Kowalskis with the nuisance resolution but were not allowed access to the property to account for animals, repairs and clean up. Seyler arranged for the Health Board to meet with them on Dec. 15th. Vidlak motioned to table Board actions until the Health Board reconvenes. 2nd by Crook. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

The clerk discussed her justification of a wage increase based on her duties and weight of responsibility. The Board agreed on her raise and Chairman Seyler appointed Melissa Hansen as clerk/treasure at $17.00 per hour for 100 hours a month with her in the office Monday through Friday. She will be allowed 5 hours of holiday pay on days that the Federal offices are closed for business. Chairman Seyler also appointed Steve Heyen as Village Maintenance at $17.00 per hour and Steve C. Heyen as part-time maintenance at $17.00, Ric Otmeier as Village Accountant, Olsson as Engineering Firm. Justin Stark, L-1534, class A on contract at Olsson for Street Superintendent, Health Board members Laura Hill and Cass Crook. Dustin Eaton was appointed for 1 year appointment to the Planning Commission, Donna Ruby and Debbie Vidlak 2nd of a 3 year appointment, Shawn Hoy and Dave Kendall 1st of 2 year appointment on the Planning Commission. Rush Chipman Law was appointed as Village Legal Counsel.

Vidlak motioned to award $300 performance bonuses to Melissa Hansen and Steve Heyen, and $150 performance bonus to Steve C. Heyen. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

Ruby motioned to adjourn at 8:14 pm. 2nd by Crook. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.

The next regular meeting is scheduled for January 8, 2020 at 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Charles J. Seyler II
Chairman



These minutes have been prepared by the village clerk and are certified to be true and accurate

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