VILLAGE OF UNION
MEETING MINUTES
OCTOBER 14, 2020

Chairman Seyler called the monthly meeting for October monthly meeting to order at 7:02pm at the Union Fire Hall. The Open Meeting Laws were displayed for public reference.  On roll call:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. 

Vidlak motioned to open the One and Six Year Street Hearing at 7:05pm at the Union Fire Hall.  2nd by Ruby.  By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

The Board discussed plans to continue with Street Improvements from last year that didn’t get accomplished due to the pandemic.  A Street from 1st St. to Larue is the major project on the report that still needs to be accomplished as well as, maintenance in the Birch and Ash Court Addition, Rock St. and S 2nd Street.

Vidlak motioned to close One and Six Year Street Hearing at 7:09pm.  2nd by Ruby. By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

Minutes of the September 16, 2020 Special Board Meeting were reviewed.  Ruby motioned to approve September Special Meeting Minutes.  2nd by Vidlak.   By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

Claims and Accounts were presented.  Vidlak motioned to approve October Claims and Accounts.  2nd by Ruby.  By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

OCTOBER 2020 
CLAIMS AND ACCOUNTS 



WATER PUMP	 $   685.44  (EFT)	WATER FUND
FIREBARN (TOWN BLDG)	 $   138.41  (EFT)	FIRE FUND
TOWER  (WATER)	 $   173.80 (EFT)	WATER FUND
AREA LIGHT RENTAL	 $     13.04 (EFT)	GENERAL FUND
STREETLIGHTS	 $   449.51 (EFT)	STREET FUND
LIFT STATION	 $    89.60  (EFT)	SEWER FUND
BALLFIELD	 $     85.26 (EFT)	PARK FUND
MAINTENANCE SHOP	 $     34.21 (EFT)	GENERAL FUND
CABOOSE	 $     34.21 (EFT)	GENERAL FUND
WINDSTREAM  OFFICE	 $     77.72 (EFT)	GENERAL FUND
JOHNSONS GAS	 $   174.26  GAS STEVE TRUCK/MOWER/MONTANA ( C)	GENERAL FUNDS
NE DEPT OF REVENUE	 $   394.79  SALES TAXES/336.98/WASTE RED/25.18 (EFT)	GENERAL FUND
NE DEPT OF REVENUE	 $   502.59  Q3 N941 WITHHOLDING TAXES  	GENERAL FUND
US TREASURY	$  2618.34  Q3 941 WITHHOLDING TAXES	GENERAL FUND
CAPITAL ONE COMM	 $     86.92  MENARDS PURCHASE MISC	GENERAL FUND
NPHEL	 $    749.28  COPPER,LEAD, COLIFORM,ALK,COND, CALCIUM TESTS	WATER FUND
MEESKE ACE HARDWARE	 $    386.81  CURBSTOPS, FITTINGS, COUPLINGS AND ADAPTERS(C)	WATER FUND
UTILITY SERVICE CO	$   2585.71  QUARTERLY WATER TOWER CONTRACT PAYMENT (C)	WATER FUND
LARM	 $ 7953.00  POLICY RENEWAL FOR VILLAGE COVERAGE (C)	GENERAL FUND
JOHNSON SERVICE CO	 $ 3901.00  LIFTSTATION CLEANING AND SEWER CONTRACT	SEWER FUND
MELISSA HANSEN	 $    88.55  MILEAGE JUN THRU SEP (C)	GENERAL  FUND
MELISSA HANSEN 	 $ 1437.33  SEP PAY(C)	WATER, SEWER, GENERAL FUNDS
STEVE HEYEN	 $ 1793.41 SEP PAY(C)	WATER,SEWER, GENERAL, PARK AND STREET FUNDS
STEVE C HEYEN	 $     31.40 SEP PAY (C)	SEWER FUND
LARAMIE CONSTRUCTIO	 $ 6878.00  FINAL PAYMENT FOR OFFICE FRONT RENOVATION  (C)	GENERAL FUND
ONE CALL CONCEPTS	 $     22.26  QUARTERLY DIGGERS HOTLINE FEES 	GENERAL FUND
INTUIT	 $      6.00  MONTHLY PAYROLL FEE (EFT)	GENERAL FUND

$        31,386.85   OCTOBER CLAIMS AND ACCOUNTS 
$      185,432.80   FUND BALANCES AS OF OCT 14, 2020
$             728.85   PENDING DEPOSITS   
$        32,203.87   SEWER RESERVE ACCOUNT
$      186,249.82   TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE-Land locating company out of Peoria, IL contacted the clerk about cell tower zoning regulations in Union.
Lower Platte South NRD will be collecting metering data on our wells this fall as part of their ground water rules and regulations.
The clerk received a complaint about a resident shooting a raccoon near Main St. traffic.
The Chipmans’ rental property was damaged during the fiber boring project by RLM Underground.
Clerk received numerous complaints about the amount of unregistered, non-working vehicles sitting on curbsides and lawns in the community,
CLERK REPORT – The clerk finished the planning grant application for water system, the quarterly withholding tax forms and unemployment form.  She is working with the accountant on the financial data for the annual audit activity. Invoices paid by the village for the water main break are ready to be emailed to RLM Underground.  Office 2010 is no longer supported and clerk needs to purchase new program for $149.99.
Village Maintenance Report: Steve Heyen reported that the well pumps operated for 597 hours pumping 2,075,000 gallons of water.  Lift station processed 1,212,000 gallons of wastewater, running for approximately 98 hours.  NRWA helped Steve locate two substantial leaks in the village.  They suggested our system run for a month and see how much water is still leaking.  If it is significant, NRWA will come back and help locate more. Lift Station gate hinges are breaking down making it difficult to get in the Lift Station area. Steve requested he take the fence down and replace it with chain link. Heyen spent a lot of time cleaning up debris in the streets from the thunderstorm.  Storm debris on residential property is the owner’s responsibility.
Fire Report- Kevin Gerken was present and relayed to the Board that the leak in the Fire Hall roof should be an easy and inexpensive fix.
Union United Inc. Report:  Union United received the NRC Green Team of the Year Award, for their environmentally friendly activities throughout the year.

NEW BUSINESS:

Linda Behrns from KCCB was present to discuss County supported recycling options. The County will pay 50% of the village’s recycling fees which will consist of the trip and tipping fees for a 25 yard container, or the Village can take ownership and responsibility of the current recycling trailer, and the County will pay for tipping fees. The container would be available for all residents in the 68455 zip code.  Vidlak motioned for Union to participate in the County’s Roll-off  Recycling program.  2nd by Ruby. By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

Vidlak motioned to adopt the One and Six Year Street Plan by passing Resolution 20-10.  2nd by Ruby. By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

If approved for NDEE grant, Olsson would do a water system study on all aspects of our system to show problems and prioritize projects that need to be accomplished.  The study will be submitted to NDEE and the State Water Advisory Committee where, they will assist the village in finding funding options for us to start  one or more of the projects identified.
Vidlak motioned to pass resolution 20-09: Resolution to Apply for NDEE Preliminary Engineering Report for Community Water System.  2nd by Ruby. By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

Ruby motioned to pass Audit Waiver Resolution for FY19-20. By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

Ruby motioned to adjourn 7:45 pm. 2nd by Vidlak.  By Roll, Trustee votes are as follows:  Seyler – Aye, Eaton – Absent, Vidlak – Aye, Crook – Absent and Ruby - Aye. Motioned approved.

The next regular meeting is scheduled for November 11, 2020, 7 pm at the Union Fire Hall.  The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Charles J. Seyler II
Chairman                             
 				
		These minutes have been prepared by the village clerk and are certified to be true and accurate                                                               

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