VILLAGE OF UNION MEETING MINUTES November 14, 2012
The Union Village Board was called to order at 7:00 pm for the regular session. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Chipman – Aye, Vidlak – Aye, Keene - Aye and Brown - absent.
Minutes of the October Regular Board Meeting and Special meeting were reviewed. Chipman motioned to approve the October 10, 2012 Regular Meeting Minutes. 2nd by Keene. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene – Aye, and Brown absent. Motion approved.
Chipman motioned to approve October 18, 2012 Special Meeting Minutes. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene – Aye, and Brown absent. Motion approved.
Claims and Accounts were presented. Chipman motioned to approve November Claims and Accounts. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent. Motion approved CLAIMS & ACCOUNTS NOVEMBER 2012 NPPD FIREBARN* $ 90.33
WATER PUMP $ 504.62
FIREBARN (TOWN BLDG) $ 21.89
TOWER (WATER) $ 21.89
TRAFFIC LIGHT $ 21.58
AREA LIGHT RENTAL $ 12.98
STREETLIGHTS $ 623.21
SEWER PUMP $ 76.46
BALLFIELD $ 48.42
ALA HALL $ 30.07
WINDSTREAM OFFICE $ 71.98
WINDSTREAM FIRE $ 90.52
MELISSA HANSEN $ 849.15 OCT PAY
LOAN $ 264.68 RESCUE SQUAD
LOAN $ 618.44 STREET/SEWER
STEVE HEYEN $ 1203.34 OCT PAY
JOHNSON’S GAS N GO $ 212.31 MOWERS/TRUCK
STEVE C HEYEN $ 79.72 TEMP PAY METER PROJECT
COLUMBUS TELEGRAM $ 85.94 PUBLISHING
GREAT PLAINS ONE CALL $ 3.03 DIGGERS HOTLINE
HD SUPPLY $ 2050.44 METERS AND EQUIPMENT
DAVE CHIPMAN $ 287.93 REIMBURSAL COURT COPIES
MEESKE ACE HARDWARE $ 101.63 METER PROJECT SUPPLIES
$ 7,370.56 NOVEMBER CLAIMS AND ACCOUNTS $ 87,130.66 GENERAL FUND BALANCE, AS OF November 13, 2012 Correspondence: NPPD is proposing a rate change to pole rate fees from $8.00 to $10.00 per pole for entities like cable TV that attach to NPPD’s poles. NDEQ sent information on their grant programs for Waste Reduction and Recycling, Abandon Building Deconstruction and Scrap Tire Program. Deadline for all - February 1, 2013.
CLERK REPORT: The CWSPA Advisory Group met in August and November to discuss programs to mitigate nitrate contamination in the Village water supply. The Group advised that a nitrogen certification program should be implemented for agricultural activities in Union. The Group is looking at Best Management Practices and Cost Share programs available to defray the cost of implementing them. Some examples are Buffer Strips, Terracing, Side-dressing, the use of slow-release fertilizers, fertilizer meters and soil sampling. The Village needs to look into the third well that is currently inactive. At one time that well pumped sand into the system and was shut down. We need to determine if it can be repaired and possibly brought back online for future use. If not, we should look at decommissioning it. Another area the Village needs to look into is its authority. The Board doesn’t feel that the village can use its zoning authority to better regulate land management and fertilizer application within the one mile radius. The Board recommended that the Village look in to a DEQ Wellhead protection designation to help regulate the use of nitrogen in the water supply area. The Village wells were tested for nitrogen levels in May. The back-up well tested at 9.7 and the East Well was at 7.8. The maximum level allowable is 10. The NRD will re-test wells this month to see if there is any change.
Village Maintenance Report: Heyen reported that 16 water meters were installed last month. He is currently working on cutting the saplings out of the lagoons. 1,586,000 gallons of water pumped. The Village truck needed some work. A tirod was replaced along with the battery and solenoid. Fire and Rescue : No Members present to provide report. Union United Inc. report was given by Debbie Vidlak. The Spirits of Union event was successful. Thirty kids showed up for the festivities. Two boxes of non-perishables were collected for food pantry donation. The contractor that is installing the Village signs is injured. The group is working on another way to get signs up this year. New Business: The Board discussed audit options. They want to have a full audit done every 5 years; next full audit decided for FY 2012/2013. Vidlak motioned to have Ric Ortmeier prepare the summary statements and have the Village file an audit waiver with the State Auditor’s office for FY 2011/2012 by resolution. 2nd by Chipman. By Roll, Trustee votes are as follows: Hardbarger– Aye, Chipman – Aye, Vidlak- Aye, Keene – Aye, and Brown absent. Motion approved.
Mr. Bob Kendall was present to explain his intentions of purchasing the Wiysel property so his son can open up a diesel mechanic shop. The Board explained that the Village was awarded an order by the District Court for Wiysel to clean up nuisances on the property and impose $1,230.00 in fines. Kendall explained that his purchase of the Wiysel property will depend on the Board’s expectations. Kendall is willing to comply with the nuisance order if given enough time. The winter is setting in and the work done now will be based on the weather. Chipman motioned to delay further action on the Wiysel nuisance and waive the $1,230.00 fine if Mr. Kendall purchases the property and remediates the nuisance issues by July 1, 2013. 2nd by Vidlak. Trustee votes are as follows: Hardbarger – Aye, Chipman – Aye, Vidlak - Aye, Keene - Aye and Brown absent. Motion approved.
Chipman motioned to table the decision on holiday lighting for the street lights until next summer given that it would be impossible to order, receive and get the new lighting up before Christmas. 2nd by Vidlak. Trustee votes are as follows: Hardbarger – Aye, Chipman – Aye, Vidlak - Aye, Keene - Aye and Brown absent. Motion approved.
Vidlak motioned to adjourn at 7:45pm. 2nd by Keene. Trustee votes are as follows: Hardbarger – Aye, Chipman – Aye, Vidlak- Aye, Keene - Aye and Brown absent. Motion approved.
The next regular meeting is scheduled for January 9, 2013, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.
Dwain Hardbarger, Jr. Chairman
These minutes have been prepared by the village clerk and are certified to be true and accurate.