VILLAGE OF UNION
MEETING MINUTES
OCTOBER 14, 2015

The October Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Minutes of the September Regular Board Meeting Minutes were reviewed. Boardman motioned to approve September Board Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Claims and Accounts were presented. Vidlak motioned to approve October Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

OCTOBER 2015 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 128.07 
WATER PUMP $ 414.21 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 35.35 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 127.33 
BALLFIELD $ 66.08 
ALA HALL $ 39.95 
WINDSTREAM OFFICE $ 65.25 
WINDSTREAM FIRE $ 91.94 
MELISSA HANSEN $ 898.92 SEP PAY 
CARRAWAY COMP $ 500.00 SYSTEM SUPPORT CONTRACT 
STEVE HEYEN $ 1505.88 SEP PAY 
STEVE C HEYEN $ 203.17 SEP TEMP PAY 
UTILITY SVC CO $ 2098.62 TOWER MAINTENANCE PAYMENT 
ON CALL CONCEPTS $ 20.60 DIGGERS HOTLINE 
NPHEL $ 31.00 WATER TESTS 
COLUMBUS TELE $ 38.71 HEARING NOTICE 
RIC ORTMEIER $ 1500.00 FY 15/16 BUDGET PREPARATION 
USDA $ 21,209.00 SEWER LOAN 
JOHNSON’S GAS N GO $ 353.94 TOWN/104.88/STEVETRUCK/135.5/CANS/113.54 

$ 30,280.57 OCTOBER CLAIMS AND ACCOUNTS 
$ 98,566.55 FUND BALANCES AS OF OCTOBER 13, 2015
$ 2,644.09 Deposits for 10/14/2015 
$ 19,223.14 SEWER RESERVE ACCOUNT
$ 90,153.21 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – Received the inspection report for water tower re-paint project. DHHS reported that Utility Service Co did not make changes according to file specification and hasn’t submitted permit fee. Clerk contacted DHHS and representative said they have tried a number of times to get a response from Utility Service Co without success. Clerk called Robin Black at Utility Service Co. to ask why DHHS’s inquiries were not answered and she said neither she, nor the engineering department had been contacted by DHHS. I emailed her the documents and within 20 minutes they emailed me the responses back to forward to DHHS. They had paid the permit fee. The clerk had record of this. The changes to the specifications were minor and within their right to alter without report. 
 
CLERK REPORT – USDA Compliance Inspection went well. Clerk waiting on surety bond application to move forward with bonded title for fire truck. Hall nuisance put on hold until Mr. Hall’s recovery from a motorcycle accident.

Village Maintenance Report: Heyen reported 921,000 gallons of water pumped. Leak at 215 A St. accounts for approximately 75,000 gallons. Pumps ran for a total of 260 hours. Heyen still waiting on Kearns to cap Farmer’s well and repair curb stop at 215 N 3rd.
Union United Inc. report was given by Debbie Vidlak. Highway Cleanup scheduled for October 24 and 25. They received a bid of $1200 for the bio-cleaning of the caboose to begin restoration. Power and water need to be on for the contractor to accomplish cleaning. Hardbarger told clerk to go ahead and call NPPD and get the meter turned on. Spirits of Union and chili cook off will be held October 31th from 4pm to 6pm at the American Legion Auxiliary Hall. 
New Business: Jeff Ruby was present to discuss future of the Union Baseball Program. We need to organize a new board with the departure of Jimmy Nichols. They want to add a T-Ball program this year and bring back a 12 and 14 year old team. Ruby reported the only equipment needed this year was a roller to pack the field conditioner. The Board gave their support. Union United was asked if they would be interested in running the concessions again. The program has coaches for each level, but Ruby requested help with the administration of the program. He suggested we ask for entry again into the Cass County Recreation League. With the improvement of the field and three years of running a successful program, he thinks Cass County would reconsider. Chipman offered to draft a letter requesting Union be given entry into the Cass County League.
Vidlak motioned to approve the purchase of surety bond to secure a title for the fire truck. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.
Vidlak motioned to adopt Audit Waiver Resolution. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.
Seyler motioned to adjourn at 7:54pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

The next regular meeting is scheduled for November 11, 2015, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
NOVEMBER 11, 2015

The November Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. 

Minutes of the October Regular Board Meeting Minutes were reviewed. Vidlak motioned to approve October Board Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved. 

Claims and Accounts were presented. Vidlak motioned to approve Novemberr Claims and Accounts. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

NOVEMBER 2015 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 89.02 
WATER PUMP $ 332.47 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 38.48 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 107.34 
BALLFIELD $ 61.06 
ALA HALL $ 40.05 
WINDSTREAM OFFICE $ 65.45 
WINDSTREAM FIRE $ 91.89 
MELISSA HANSEN $ 898.91 OCT PAY 
MELISSA HANSEN $ 46.00 MILEAGE 
LARM $ 10.05 PREMIUM ADJUSTMENT FOR WEED TRUCK 
STEVE HEYEN $ 1418.84 OCT PAY 
STEVE C HEYEN $ 304.76 OCT TEMP PAY 
NPHEL $ 515.00 WATER TESTS/VOC/HALOACETIC/COLIFORM 

$ 4,665.87 NOVEMBER CLAIMS AND ACCOUNTS 
$ 79,939.05 FUND BALANCES AS OF NOVEMBER 10, 2015
$ 604.48 Deposits for 11/11//2015 
$ 19,223.14 SEWER RESERVE ACCOUNT
$ 95,100.80 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – Received needs surveys from DHHS and DEQ. 

CLERK REPORT – NTR

Village Maintenance Report: Heyen reported 963,000 gallons of water pumped. Lift Station pumps ran for a total of 163 hours. Kearns capped the main line at the Farmer’s Well. Power can be shut down. Cable installers have been using water to cool their equipment. Heyen replaced a bolt that was sheared off the shifting arm of the F550. Concessions stand has been winterized.
Union United Inc. report was given by Paul Vidlak. Caboose has been cleaned. Windows are scheduled to be boarded up.
New Business: Emily Bausch from Olsson Associates and Dave Taladay from SENDD were present and discussed the terms of the contract, scope of services and schedule for the Comprehensive Plan update. Vidlak motioned to approve Professional Services/Consultant Agreement for the Comprehensive Plan Update. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.

Vidlak motioned to approve CDBG Administration Funding for SENDD. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Absent, Vidlak – Aye, Seyler – Aye and Brown - Aye. Motion approved.
Seyler motioned to adjourn at 7:47pm. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved.

The next regular meeting is scheduled for December 9, 2015, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Branch of the Nehawka Bank, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
DECEMBER 9, 2015

The December Regular meeting was called to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. 

Minutes of the November Regular Board Meeting Minutes were reviewed. Vidlak motioned to approve November Board Meeting Minutes. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. 

Claims and Accounts were presented. Vidlak motioned to approve December Claims and Accounts. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. 

DECEMBER 2015 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 77.99 
WATER PUMP $ 293.83 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 37.01 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 73.76 
BALLFIELD $ 55.13 
ALA HALL $ 55.22 
CABOOSE $ 47.11 
WINDSTREAM OFFICE $ 65.54 
WINDSTREAM FIRE $ 91.89 
MELISSA HANSEN $ 868.16 NOV PAY 
JOHNSONS $ 346.49 GAS/TANKS/STEVE TRUCK/TOWN TRUCK 
KERNS EXCAVATING $ 1365.35 CAP WELL/REPAIR CURB STOP 
STEVE HEYEN $ 1451.60 NOV PAY 
STEVE C HEYEN $ 253.96 NOV TEMP PAY 
NPHEL $ 16.00 WATER TEST/COLIFORM 
BUTCH $ 500.00 CHAIRMAN COMP 
PAUL $ 300.00 TRUSTEE COMP 
HEATHER $ 275.00 TRUSTEE COMP 
C.J. $ 300.00 TRUSTEE COMP 
BOBBY $ 125.00 TRUSTEE COMP 

$ 7,245.25 DECEMBER CLAIMS AND ACCOUNTS 
$ 85,783.02 FUND BALANCES AS OF DECEMBER 8, 2015
$ 661.15 Deposits for 12/09//2015 
$ 21,347.93 SEWER RESERVE ACCOUNT

CORRESPONDENCE – NTR 

CLERK REPORT – USDA Yearly reporting completed. Street Budget and forms completed.

Village Maintenance Report: Heyen reported 814,000 gallons of water pumped. Pumps ran for approximately 226 hours. Lift Station pumps ran for a total of 163 hours and treated 1,956,000 gallons. The chlorine pumps need new roller assembly. Heyen is looking for a class on updates and standards for DHHS reporting.
Union United Inc. report - NTR
New Business: The new third official posting place, because of the Nehawka Bank temporary closing, will be the Union Junktion.

Chairman Hardbarger appointed the following personnel to the named positions: Melissa Hansen, Village Clerk/Treasurer at $10.50 per hour; Ric Ortmeier, Village Accountant; Rush Chipman Law, Village Legal; Olsson Associates, Street Superintendent and Village Engineer; Steve Heyen, Village Maintenance at $14.50 per hour and Steve C. Heyen, Temporary Maintenance at $14.50 per hour.
Vidlak motioned to accept appointments and pay wages. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. 
 
Chairman Hardbarger appointed the following personnel to Boards and Committees: C.J. Seyler and Cass Crook, Health Board; Dan Cunningham (1 Year Term) Shawn Hoy and Terry McClane (2 Year Term), Cass Crook and Dave Kendall (3 Year Term) to the Planning Commission; Dale Hansen, Melissa Hansen, Gaille Brown, Tanya Brown, and Jeff Ruby to the Comprehensive Plan Steering Committee.
Vidlak motioned to award performance bonuses to Melissa Hansen and Steve Heyen in the amount of $250.00 and Steve C. Heyen $100.00. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. 

Vidlak motioned to adjourn at 7:28pm. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Brown - Aye. 

The next regular meeting is scheduled for January 13, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Jumktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

These minutes have been prepared by the village clerk and are certified to be true and accurate.

VILLAGE OF UNION
MEETING MINUTES
JANUARY 13, 2016

The January Regular meeting was called to order 7:03 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Minutes of the December Regular Board Meeting Minutes were reviewed. Vidlak motioned to approve December Board Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Claims and Accounts were presented. Vidlak motioned to approve January Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

JANUARY 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 85.99 
WATER PUMP $ 300.09 
FIREBARN (TOWN BLDG) $ 26.07 
TOWER (WATER) $ 38.32 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 103.83 
BALLFIELD $ 53.57 
ALA HALL $ 58.88 
CABOOSE $ 22.11 
CHRISTMAS LIGHTS $ 22.11 
WINDSTREAM OFFICE $ 65.54 
WINDSTREAM FIRE $ 91.89 
MELISSA HANSEN $ 727.25 DEC PAY 
JOHNSONS $ 273.00 GAS/TANKS/STEVE TRUC 
NE WATER RESOURCES $ 105.00 2016 DUES 
STEVE HEYEN $ 1596.70 DEC PAY 
STEVE C HEYEN $ 321.37 DEC TEMP PAY 
NPHEL $ 15.00 WATER TEST/COLIFORM 
UTILITY SVC, CO $ 2098.62 TOWER MAINT CONTRACT 
ONE CALL CONCEPT $ 47.40 DIGGERS HOTLINE 

$ 6,676.21 JANUARY CLAIMS AND ACCOUNTS 
$ 87,841.87 FUND BALANCES AS OF JANUARY 12, 2016
$ 1,230.52 Deposits for 1/13//2016 
$ 23,467.93 SEWER RESERVE ACCOUNT
$ 105,864.11 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – NTR 

CLERK REPORT – NTR

Village Maintenance Report: Heyen reported 900,000 gallons of water pumped. Pumps ran for approximately 291 hours, 9.4 hours per day. Thermostat in Lift Station needs to be replaced. 
Union United Inc. report - NTR
New Business: Jeff Ruby was present to discuss the Union Baseball Program. Union is organized under USSSA as the Union Yankees this year with a color change to Green and Gold. There are 12 games and 2 tournaments scheduled so far for the 2016 season. The ballpark lighting was a problem last season. The head fixtures themselves are bad and need to be replaced. The fixtures we currently have are no longer produced and the estimate to upgrade all the assemblies is $22,000.00. Need to look into grants to help get the lights up to date. The ball program is asking for $1500.00 to help purchase new uniforms and equipment that has gone missing. They will also need another $1500.00 in the spring for field conditioner. Vidlak motioned to approve $1500.00 to be set aside and used to purchase new uniforms and equipment for the baseball program. 2nd Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Seyler motioned to adjourn at 7:25pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

The next regular meeting is scheduled for February 10, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
FEBRUARY 10, 2016

The February Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown –Aye. 

Vidlak motioned to open One and Six Year Hearing. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. 

Olsson Associates present to discuss ongoing Street Study and its relation to the One and Six Year Plan. Future projects were discussed to put on next year’s plan. Same plan will be filed as last year.

Vidlak motioned to close hearing. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye.

Minutes of the January Regular Board Meeting Minutes were reviewed. Seyler motioned to approve January Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. 

Claims and Accounts were presented. Seyler motioned to approve February Claims and Accounts. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. 
FEBRUARY 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 88.51 
WATER PUMP $ 291.25 
FIREBARN (TOWN BLDG) $ 50.49 
TOWER (WATER) $ 37.60 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 178.77 
BALLFIELD $ 50.53 
ALA HALL $ 55.43 
CABOOSE $ 22.11 
CHRISTMAS LIGHTS $ 22.52 
WINDSTREAM OFFICE $ 64.72 
WINDSTREAM FIRE $ 92.06 
MELISSA HANSEN $ 938.10 JAN PAY 
JOHNSONS $ 184.20 GAS/TANKS/STEVE TRUCK/ TOWN TRUCK/59.44 
OLSSON ASSOC/ ST SUPT $ 200.00 NBCS REPORTS 
STEVE HEYEN $ 1418.38 JAN PAY 
STEVE C HEYEN $ 267.82 JAN TEMP PAY 
NPHEL $ 30.00 WATER TEST/COLIFORM 
OLSSON ASSOCIATES $ 4703.50 CDBG PHASES 1 & 2 
COLUMBUS TELEGRAM $ 8.42 HEARING PUBLISHING 

$ 9,328.85 FEBRUARY CLAIMS AND ACCOUNTS 
$ 87,024.88 FUND BALANCES AS OF FEBRUARY 12, 2016
$ 0 Deposits PENDING 
$ 23,467.93 SEWER RESERVE ACCOUNT
$ 101,163.96 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – The Union Rural Fire Department requested that the following roster be read into the meeting minutes for insurance purposes: Bill, Bescheinen, Will Bescheinen, Steve Bescheinen, Heather Boardman, Greg Bruce, Joe Hall, Bryson Heim, Paul Hermsen, Robin Hogrefe, Rob Kennedy, Larry Lawton, Jim McClane, Tanner Miner, Jim Noerrlinger, Nick Smith, Louise Stewart, Frank Swanson, and Tony Tellez.

CLERK REPORT – All required yearly and quarterly filings were accomplished.

Village Maintenance Report: Heyen reported 909,000 gallons of water pumped. Pumps ran for approximately 291 hours, 9.4 hours per day. Lift Station ran for 263 hours and processed 3,156,000 gallons. 
Union United Inc. report – Union Pacific awarded Union United a grant for $5000.00 for the restoration of the caboose. Another grant for $25,000 to replace ballfield lighting and purchase a scoreboard was submitted to Cass County Tourism.
New Business: Vidlak motioned to pass Resolution 16-001, One and Six Year Plan. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. 

Seyler motioned to adjourn at 7:40pm. 2nd by Brown. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Aye. 

The next regular meeting is scheduled for March 9, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
MARCH 9, 2016

The March Regular meeting was called to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown –Absent. 

Minutes of the February Regular Board Meeting Minutes were reviewed. Vidlak motioned to approve February Board Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Claims and Accounts were presented. Vidlak motioned to approve March Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 
MARCH 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 92.21 
WATER PUMP $ 324.00 
FIREBARN (TOWN BLDG) $ 53.93 
TOWER (WATER) $ 37.13 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 152.17 
BALLFIELD $ 50.01 
ALA HALL $ 56.33 
CABOOSE $ 22.11 
CHRISTMAS LIGHTS $ 22.52 
WINDSTREAM OFFICE $ 65.12 
WINDSTREAM FIRE $ 92.08 
MELISSA HANSEN $ 838.77 FEB PAY 
JOHNSONS $ 244.56 GAS/TANKS/STEVE TRUCK/ TOWN TRUCK/52.56 
KCCB $ 150.00 SPONSORSHIP 
STEVE HEYEN $ 1493.39 FEB PAY 
STEVE C HEYEN $ 214.25 FEB TEMP PAY 
NPHEL $ 31.00 WATER TEST/COLIFORM/NITRATES 
OLSSON ASSOCIATES $ 2254.00 CDBG PHASES 1 & 2 

$ 6,795.48 MARCH CLAIMS AND ACCOUNTS 
$ 93,523.94 FUND BALANCES AS OF MARCH 8, 2016
$ 907.34 Deposits PENDING 
$ 23,473.70 SEWER RESERVE ACCOUNT
$ 111,109.95 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – Cass County Zoning sent pending amendment for adult businesses and would like to address the board to educate our community on the problems that have been prompting the amendment.

CLERK REPORT – The clerk is having problems with Quick Books not having correct beginning balances during reconciliation. She has researched the problem. If it isn’t a keying error, it is likely a glitch in the system. Clerk is checking her work but may need Quick Book support help.

Village Maintenance Report: Heyen reported 972,000 gallons of water pumped. Pumps ran for approximately 263 hours. Lift Station ran for 188 hours and processed 2,256,000 gallons. 
Valves and vacuum pump floats went out at the lift station and have been repaired. Heyen has been working on trimming trees in the park and other areas. Heyen reported issues with the brick wall in the alley behind the post office.
Union United Inc. report – The Letter of Intent for a Capital Impact Grant through Cass County Tourism was considered. Union United is in the process of writing a $25,000 grant that will replace the light fixtures at the ballpark and purchase and install a scoreboard. The application is due at the end of April and a decision will be made in May. Union United may need support with matching funds from the village if the group is awarded the grant. The group has between $8000 and $9000 to contribute to the match. Fundraising and labor force matching will also be involved. Chairman Hardbarger conditionally pledged to support the ball field lighting and scoreboard project.
New Business: No New Business

Seyler motioned to adjourn at 7:20pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown – Absent. 

The next regular meeting is scheduled for March 9, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
APRIL 13, 2016

The April Regular meeting was called to order 7:21 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown –Absent. 

Minutes of the March Regular Board Meeting Minutes were reviewed. Boardman motioned to approve March Board Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Claims and Accounts were presented. Vidlak motioned to approve April Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 
APRIL 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 87.71 
WATER PUMP $ 319.32 
FIREBARN (TOWN BLDG) $ 28.85 
TOWER (WATER) $ 38.19 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 125.99 
BALLFIELD $ 54.10 
ALA HALL $ 49.20 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 67.49 
WINDSTREAM FIRE $ 92.08 
MELISSA HANSEN $ 843.50 MAR PAY 
JOHNSONS $ 249.04 GAS/TANKS/STEVE TRUCK/ TOWN TRUCK/89.91 
SORENSEN’S TREE & SHRU $ 137.50 PARK TREES FERTILIZATION 
ONE CALL CONCEPTS $ 41.61 DIGGERS HOTLINE 
STEVE HEYEN $ 1487.92 MAR PAY 
STEVE C HEYEN $ 214.26 MAR TEMP PAY 
UTILITY SERVICE CO $ 2098.62 WATER TOWER MAINT CONTRACT 
OLLSON ASSOCIATES $ 300.00 STREET SUPERINTENDENT CONTRACT 
NPHEL $ 15.00 WATER TEST/COLIFORM/NITRATES 
ODEY’S $ 2942.14 BALL FIELD SUPPLIES/UNION BASEBALL/442.14 
RIC ORTMEIER $ 1200.00 AUDIT WAIVER PREP 
OLSSON ASSOCIATES $ 1670.00 CDBG STREET STUDYPHASE 2 
$ 12,708.45 APRIL CLAIMS AND ACCOUNTS 
$ 107,076.74 FUND BALANCES AS OF MARCH 8, 2016
$ 1,851.83 Deposits PENDING 
$ 23,473.70 SEWER RESERVE ACCOUNT
$ 119,693.32 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – Keep Cass County Beautiful sent a thank you letter for our 2016 sponsorship. Quick Books is discontinuing payroll services for the 2013 Version of Quick Books. We need to upgrade to the 2016 Version. They have some packages and discounts I will look into.

CLERK REPORT – Quarterly reports completed. Audit Waiver approved by State Auditor’s Office.

Village Maintenance Report: Heyen reported 938,000 gallons of water pumped. Pumps ran for approximately 265 hours. Lift Station ran for 182 hours and processed 2,184,000 gallons. 
Ash Bore damage detected on the Ackley residence. Heyen checked it out but it is not damage from the Emerald Ash Bore which is what Nebraska is on the look out for. Heyen purchased a steel sprayer for the tractor and it has corroded since using Round Up. Heyen recommends replacing it with a stainless steel sprayer. Chairman agreed and told Heyen to go ahead and purchase a new sprayer.
Union United Inc. report – The group submitted the Capital Impact Grant through Cass County Tourism in the amount of $14,000 which is half the cost of the planned lighting upgrade and score board purchase.
Mindy Chipman created a survey on Facebook, and also a link on the community website, for suggestions for park improvement projects the community would be interested in. 40 people have already responded with installing new playground equipment.
Papillion Sanitation forgot about our Community Clean Up event and have no dumpsters available for the weekend of April 23rd. Three smaller dumpsters have been reserved for the 25th through the 27th. Chairman asked that we find a contractor with dumpsters available on the 23rd because no one will want to haul trash down to the park on a weekday.
New Business: Vidlak motioned to approve alcohol at the pavilion for the Seyler graduation. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Vidlak motioned to adjourn at 7:42pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

The next regular meeting is scheduled for May 11, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate


VILLAGE OF UNION
MEETING MINUTES
MAY 11, 2016

The May Regular meeting was called to order 7:02 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown –Absent. 

Minutes of the April Regular Board Meeting Minutes were reviewed. Vidlak motioned to approve April Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Claims and Accounts were presented. Seyler motioned to approve May Claims and Accounts. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 
MAY 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 86.11 
WATER PUMP $ 267.67 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 37.26 
AREA LIGHT RENTAL $ 13.44 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 87.48 
BALLFIELD $ 59.21 
ALA HALL $ 43.99 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 64.40 
WINDSTREAM FIRE $ 89.67 
MELISSA HANSEN $ 931.47 APR PAY 
JOHNSONS $ 279.60 GAS/TANKS/STEVE TRUCK/WINCH 
AMERICAN RECYCLING $ 485.38 DUMPSTER FOR CLEAN UP 
STEVE HEYEN $ 1403.16 APR PAY 
STEVE C HEYEN $ 214.25 APR TEMP PAY 
NPHEL $ 262.00 WATER TEST/COLIFORM/EPA PESTICIDES 
OLSSON ASSOCIATES $ 5676.00 CDBG COMP PLAN PHASE 1 
$ 10,656.30 MAY CLAIMS AND ACCOUNTS 
$ 106,953.30 FUND BALANCES AS OF MAY 10, 2016
$ 1,576.50 Deposits PENDING
$ 23,473.70 SEWER RESERVE ACCOUNT
$ 121,347.20 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – Ron Bowman contacted the clerk’s office to let the town know he is selling the apartments on Main Street if anyone is interested.

CLERK REPORT – The Community Board has been taken down at Post Office. Documents needing to be posted are places in the mail slot and Allen posts them. The clerk upgraded the accounting software and payroll software to QB Pro Plus. This includes new version of QB every year, customer support and unlimited employees for payroll services. It will cost the village about $500 each year. Payroll services alone were costing us $400 and then we paid another $300 every three years to update QB. 

Village Maintenance Report: Heyen reported 960,000 gallons of water pumped. Pumps ran for approximately 269 hours. Lift Station ran for 162 hours and processed 1,944,000 gallons. Weed spraying around town and lagoons finished.
Heyen requested to purchase a product to dissolves solids in the lift station and to contract pumping at six month intervals. Chairman approved. 
Residents were concerned that the siren behind post office didn’t go off during a thunderstorm warning. Heyen said that the fuse went bad after testing was confirmed the week prior. Heyen found a siren on ebay for $400 that would upgrade the unit. Chairman asked Heyen to prepare a bid for the new unit.
Union United Inc. report – Vidlak reported that the group was approved for Cass County Tourism Grant for scoreboard and lighting upgrade. Clean Up was a success.
New Business: No New Business

Seyler motioned to adjourn at 7:16pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

The next regular meeting is scheduled for June 8, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
JUNE 8, 2016

The June Regular meeting was called to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown –Absent. 

Minutes of the May Regular Board Meeting Minutes were reviewed. Seyler motioned to approve May Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Claims and Accounts were presented. Vidlak motioned to approve June Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

JUNE 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 84.07 
WATER PUMP $ 277.93 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 37.37 
AREA LIGHT RENTAL $ 13.89 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 96.16 
BALLFIELD $ 57.91 
ALA HALL $ 38.65 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 64.95 
WINDSTREAM FIRE $ 90.86 
MELISSA HANSEN $ 860.53 MAY PAY 
JOHNSONS $ 272.09 GAS/TANKS/88.00/STEVE TRUCK//184.09 
STEVE HEYEN $ 1472.70 MAY PAY 
UNION UNITED, INC $ 1500.00 BASEBALL UNIFORM PLEDGE 
STEVE C HEYEN $ 267.81 MAY TEMP PAY 
NPHEL $ 268.00 WATER TEST/COLIFORM/NITRATES/VOCS 
$ 6,058.15 JUNE CLAIMS AND ACCOUNTS 
$ 120,555.42 FUND BALANCES AS OF JUNE 7, 2016
$ 534.22 Deposits PENDING
$ 23,480.10 SEWER RESERVE ACCOUNT
$ 138,511.59 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – USPS is holding a meeting in Nebraska City Post Office next week to discuss postal service options for the surrounding communities.

CLERK REPORT – Nothing to Report.

Village Maintenance Report: Heyen reported 1,125,000 gallons of water pumped. Pumps ran for approximately 315 hours. Lift Station processed 2,888,000 gallons. Heyen researched the new siren he was looking to replace the one of Main St. and discovered the voltage wasn’t compatible with our system. Garage door on the storage facility on Main St. needs to be replaced. Chairman told Heyen to get a bid from his son Jeff to repair the problem. 
Union United Inc. report – Ball season is in full swing and concessions stand is up and running. The group is working on designing the new scoreboard to order with part of the grant money received from Cass County Tourism.
New Business: 

Vidlak motioned to contract with Midwest Farmer’s Coop for 1500 gallons of prepaid propane for the 2016/2017 winter season. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Vidlak motioned to permit alcohol and fireworks at the pavilion for the Seyler family picnic on July 3, 2016. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Seyler motioned to adjourn at 7:11 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

The next regular meeting is scheduled for Jul 13, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.

VILLAGE OF UNION
MEETING MINUTES
JUL 13, 2016

The July Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown –Absent. 

Minutes of the June Regular Board Meeting Minutes were reviewed. Seyler motioned to approve June Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Claims and Accounts were presented. Boardman motioned to approve July Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

JULY 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 96.89 
WATER PUMP $ 379.74 
FIREBARN (TOWN BLDG) $ 22.19 
TOWER (WATER) $ 40.71 
AREA LIGHT RENTAL $ 13.89 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 134.84 
BALLFIELD $ 64.96 
ALA HALL $ 66.60 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 66.74 
WINDSTREAM FIRE $ 90.86 
MELISSA HANSEN $ 884.18 JUNE PAY 
JOHNSONS $ 354.32 GAS/TANKS/126.00/STEVE TRUCK/228.32 
STEVE HEYEN $ 1329.62 JUNE PAY 
T & B ENTERPRISES $ 500.00 SPRAY BALLFIELD AREA WEEKS & MOSQUITOES 
OLSSON ASSOCIATES $ 2601.50 COMPREHENSIVE PLAN 
UTILITY SVC CO $ 2098.62 WATER TOWER MAINTENANCE PAYMENT 
ONE CALL CONCEPTS $ 14.73 DIGGERS HOTLINE QUARTERLY 
STEVE C HEYEN $ 107.13 JUNE TEMP PAY 
NPHEL $ 15.00 WATER TEST/COLIFORM 
$ 9,515.63 JULY CLAIMS AND ACCOUNTS 
$ 137,766.93 FUND BALANCES AS OF JULY 12, 2016
$ 2,063.60 Deposits PENDING
$ 23,480.10 SEWER RESERVE ACCOUNT
$ 153,795.00 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – NTR

CLERK REPORT – Working on budget hearing documentation.

Village Maintenance Report: Heyen reported 1,055,000 gallons of water pumped. Pumps ran for approximately 306 hours. Lift Station pumped for 249 hours. Heyen needs chemical to spray lagoons and will accomplish next week. Garage door on Main St. building is repaired. Heyen will work on painting the facility white.
Union United Inc. report – Scoreboard for the ball field is ordered and on its way. The group selected Whitney Todd as Miss Union for this year’s Cass County Candidate. Annual golf tournament coming up Aug. 13th at Grandpa’s Woods.
New Business: 

Vidlak motioned to approve Espinosa’s building permit. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Seyler motioned to permit alcohol in the pavilion area for wedding receptions scheduled for September 3rd and September 10th: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Vidlak motioned to adjourn at 7:10 pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

The next regular meeting is scheduled for August 10, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and 


VILLAGE OF UNION
MEETING MINUTES
AUGUST 10, 2016

The August Regular meeting was called to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown –Absent. 

Minutes of the July Regular Board Meeting Minutes were reviewed. Seyler motioned to approve July Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Claims and Accounts were presented. Seyler motioned to approve August Claims and Accounts with the addition of Odey’s claim for $1194.95 for the new pitching mound. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

AUGUST 2016
 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 102.13 
WATER PUMP $ 363.88 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 40.03 
AREA LIGHT RENTAL $ 13.89 
STREETLIGHTS $ 611.00 
LIFT STATION $ 107.28 
BALLFIELD $ 69.04 
ALA HALL $ 118.61 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 65.81 
WINDSTREAM FIRE $ 90.89 
MELISSA HANSEN $ 888.91 JUL PAY 
JOHNSONS $ 353.73 GAS/TANKS/166.83/STEVE TRUCK//186.90 
STEVE HEYEN $ 1518.39 JUL PAY 
HD SUPPLY-WATERWORKS $ 2164.00 SUPPORT AGREEMENT 
BALL INSURANCE $ 966.00 LIFE INSURANCE POLICY 
LONM - UTILTIES $ 356.00 DUES – UTILITIES SECT 
LONM $ 296.00 DUES 
STEVE C HEYEN $ 281.20 JUL TEMP PAY 
NPHEL $ 15.00 WATER TEST/COLIFORM 
$ 8,465.93 AUGUST CLAIMS AND ACCOUNTS 
$ 136,867.18 FUND BALANCES AS OF AUGUST 9, 2016
$ 1,497.36 Deposits PENDING
$ 23,480.10 SEWER RESERVE ACCOUNT
$ 153,378.71 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – Cass County Registrar’s office notified the village that they have acquired a new scanner that can scan and produce maps along with other documents of various sizes. The USDA informed us that they have training for the End of Year documents required to be filed at the end of each fiscal year for the sewer loan.

CLERK REPORT – Working on budget. End of quarter documents filed.

Village Maintenance Report: Heyen reported 1,124,000 gallons of water pumped. Pumps ran for approximately 320 hours. Lift Station pumped for 276 hours, processing 3, 312,000 gallons of waste water. Heyen reported that the lagoons are stabilized and that the John Deere mower is down again. He is in the process of replacing all the bearings and belts, but the engine is leaking oil. The mower has worked for 13,000 hours and engine may need to be replaced or rebuilt. Estimated cost to replace mower is $5,000. Heyen reported that he is getting requests to re-gravel alley ways. Chairman asked Heyen to re-spread it for now. A new vacuum pump has been ordered for the lift station with the old one struggling to keep up with the processing.
Union United Inc. report – Vidlak reported that they are in need of volunteers with skills to assist with the installation of the new baseball score board. They need welders, concrete layers and electricians. Vidlak also reported that they still need teams to fill the golf tournament scheduled for August 13.
New Business: 

Vidlak motioned pass Resolution 2016-002, League Association of Risk Management 2016-17 Renewal Resolution for Village of Union. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Vidlak motioned pass Resolution 2016-003, League Association of Risk Management 2016-17 Renewal Resolution for Union Rural Fire Department. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Boardman motioned to adjourn at 7:26 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

The next regular meeting is scheduled for September 14, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
SEPTEMBER 14, 2016

Chairman called roll at 7:01pm. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Vidlak motioned to open the Annual Budget Hearing at 7:02pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Vidlak motioned to close Annual Budget Hearing at 7:09pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Vidlak motioned to open hearing for the final tax request at 7:09pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Vidlak motioned to close final tax request hearing at 7:12pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Chairman called the monthly meeting for September to order at 7:12pm.

Vidlak motioned to pass allowable growth increase of 1%. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Vidlak motioned to adopt 2016/2017 budget as discussed and prepared. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Vidlak motioned to set the 2016 property tax rate at 0.50000. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Minutes of the August Regular Board Meeting were reviewed. Seyler motioned to approve August 10th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Claims and Accounts were presented. Vidlak motioned to approve September Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

SEPTEMBER 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 122.50 
WATER PUMP $ 418.36 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 41.16 
AREA LIGHT RENTAL $ 13.89 
STREETLIGHTS $ 611.00 
LIFT STATION $ 113.35 
BALLFIELD $ 68.73 
ALA HALL $ 123.33 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 68.77 
WINDSTREAM FIRE $ 90.88 
MELISSA HANSEN $ 931.47 AUG PAY 
JOHNSONS $ 401.42 GAS/TANKS/128.00/STEVE TRUCK//273.42 
STEVE HEYEN $ 1655.48 AUG PAY 
CNA SURETY $ 100.00 22K BOND-CLERK 
COLUMBUS TELEGRAM $ 5.89 SALARIES PUBLISHING 
SENDD $ 345.00 DUES – MEMBERSHIP/HOUSING 
OLSSON ASSOCIATES $ 4482.50 COMP PLAN/LANE MILE REPORTS 
STEVE C HEYEN $ 214.26 AUG TEMP PAY 
IOWA PUMP WORKS $ 599.35 SEWER PUMP 
LARM $15277.20 INSURANCE PREMIUMS VILLAGE/URFD 
AGRIVISON $ 242.77 MOWER PARTS 
$ 25,757.07 SEPTEMBER CLAIMS AND ACCOUNTS 
$ 143,125.04 FUND BALANCES AS OF SEPTMEBER 13, 2016
$ 2,103.91 Deposits PENDING
$ 23,488.98 SEWER RESERVE ACCOUNT
$ 142,960.86 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- Clerk was contacted with questions concerning the bar that is up for sale and the local market for food. The person interested wanted to know if there were any ordinances or possible conflicts against someone operating a food trailer within the corporate limits of Union. The clerk advised him that there were no ordinances that would affect a food trailer business. Chairman Hardbarger added that as long as the trailer doesn’t park on Highway 34, there shouldn’t be any issues.
 CLERK REPORT - The clerk acquired a surety bond and published the municipal salaries for the year. Budget information and forms were compiled for filing.
Village Maintenance Report: Steve Heyen reported 1,125,000 gallons of water pumped. Lift station processed 2,784,000, running for 232 hours. Heyen reported that the mower seals have been replaced and JD engine replacement not necessary at this time. A new ignition switch is needed for the F-550 before inclement weather hits.
 Fire Report- Aug 2014 through August 2015
Chief Kennedy presented the following report: 12 Fire Calls, 6 Mutual Aid, 1 Car accident and 8 rescue calls within the corporate limits with Nehawka Rescue responding. The following volunteers were retired last month: Frank Swanson and Tony Tellez. The following volunteers were added to the roster and covered under insurance: Dustin Eaton.
Union United Inc. Report: Golf Tournament brought in around $2000. They had 17 hole sponsors and 24 golfers. New location for the tournament may be needed for next year due to Grandpa’s Woods being sold. Fall Highway Clean-up is scheduled for September 24th. Fall Grape Harvest will be done the Oct 1st or the 8th. Spirits of Union Annual Celebration will be the Oct 29th.

Seyler motioned to adjourn at 7:30 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

The next regular meeting is scheduled for October 12, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 
 These minutes have been prepared by the village clerk and are certified to be true and accurate