VILLAGE OF UNION
MEETING MINUTES
OCTOBER 12, 2016

The October Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Minutes of the September Regular Board Meeting were reviewed. Boardman motioned to approve September 14th Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Claims and Accounts were presented. Seyler motioned to approve October Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

OCTOBER 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 103.08 
WATER PUMP $ 414.24 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 40.30 
AREA LIGHT RENTAL $ 13.89 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 125.44 
CABOOSE $ 22.11 
BALLFIELD $ 66.85 
ALA HALL $ 35.25 
WINDSTREAM OFFICE $ 65.55 
WINDSTREAM FIRE $ 90.88 
MELISSA HANSEN $ 692.25 SEP PAY 
STEVE HEYEN $ 1524.51 SEP PAY 
UTILITY SVC CO $ 2329.47 TOWER MAINTENANCE PAYMENT 
ONE CALL CONCEPTS $ 20.40 DIGGERS HOTLINE 
NPHEL $ 531.00 WATER TESTS/EPA,NITRATES, COLIFORM 
COLUMBUS TELE $ 37.87 HEARING NOTICE 
DAKOTA PUMP $ 192.25 FLOATS FOR LIFT STATION 
USDA $ 21,209.00 SEWER LOAN 
JOHNSON’S GAS N GO $ 361.33 TOWN TRUCK &CANS/163.00/STEVETRUCK198.33 

$ 27,508.79 OCTOBER CLAIMS AND ACCOUNTS 
$ 115,304.28 FUND BALANCES AS OF OCTOBER 12, 2015
$ 1,375.88 Deposits for 10/12/2016 
$ 23,488.98 SEWER RESERVE ACCOUNT
$ 112,660.35 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence- University of Nebraska Lincoln sent information on an educational program started for Nebraska residents on how to deal with the Emerald Ash Bore problems. Clerk received an email about pre-mitigation funds for a new siren system. CCEMA is our contact to get funding from FEMA.
Clerk Report- The budget was corrected and filed with the County and State on September 20th. End of Year financials for many agencies we work with are due by the end of November. Clerk is working to accomplish these reports.
Village Maintenance Report: Steve Heyen reported 1,094,000 gallons of water pumped. Lift station ran for 335 hours. Heyen reported that the work order for the siren switch is through Windstream. They have told us that the siren and switch are such an old technology there is no one left that knows how to repair it. The possibility of replacing the current system with one large area siren at the fire house is a solid option.
 Fire Report- The fire chief is unable to attend due to his work schedule but would like the village to considet expoloring funding options through the Wirth Foundation to replace the siren system.
Union United Inc. Report: The group raised $1628.00 harvesting a total of 14,803 pounds of grapes this year. The Spirits of Union and Chili Cook-off are scheduled on October 29th at the Legion Auxilliary Hall.

NEW BUSINESS: Chipman submitted his building permit and plans to pitch the roof on the property at 114 W Main St. Vidlak motioned to approve permit. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 


Seyler motioned to adjourn at 7:20 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

The next regular meeting is scheduled for November 9, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 
 These minutes have been prepared by the village clerk and are certified to be true and accurate 

VILLAGE OF UNION
MEETING MINUTES
NOVEMBER 9, 2016

The November Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Minutes of the October Regular Board Meeting were reviewed. Vidlak motioned to approve October 12th Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Claims and Accounts were presented. Seyler motioned to approve November Claims and Accounts with the removal of the One Call Concepts entry from previous quarter. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

NOVEMBER 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 76.76 
WATER PUMP $ 287.21 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 38.13 
AREA LIGHT RENTAL $ 14.09 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 125.58 
CABOOSE $ 22.11 
BALLFIELD $ 59.11 
ALA HALL $ 52.15 
WINDSTREAM OFFICE $ 68.37 
WINDSTREAM FIRE $ 90.82 
STEVE C HEYEN $ 334.76 OCT TEMP PAY 
MELISSA HANSEN $ 841.61 OCT PAY 
STEVE HEYEN $ 1449.84 OCT PAY 
OLSSON ASSOCIATIONS $ 1252.50 COMPREHENSIVE PLAN 
NPHEL $ 496.00 WATER TESTS/EPA, COLIFORM 
SORENSEN’S TREE SVC $ 137.50 PARK FERTILIZATION 
JOHNSON’S GAS N GO $ 305.46 TOWN TRUCK &CANS/89.46/STEVETRUCK /216.00 

$ 6,285.11 NOVEMBER CLAIMS AND ACCOUNTS 
$ 101,367.39 FUND BALANCES AS OF NOVEMBER 8, 2015
$ 989.27 Deposits for 11/09/2016 
$ 23,488.98 SEWER RESERVE ACCOUNT
$ 119,560.53 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence- Governor Ricketts and Rural Water Association sent correspondence to discuss DEQ taking over the duties of the safe drinking water program from DHHS.
Clerk Report- Quarterly filings were accomplished on time.
Village Maintenance Report: Steve Heyen reported 987,000 gallons of water pumped. Lift station treated 2,796,000 gallons of waste water. This concerns Heyen because he doesn’t know why so much groundwater is getting into our sewer system. Heyen reported that the lagoons need to be dumped because of all the excess water. Heyen requested new coverall for this winter.
Union United Inc. Report: The group held their 6th Annual Spirits of Union Celebration and 3rd annual Chili Cook-off. Construction ideas are being discussed for the installation of the baseball scoreboard.

NEW BUSINESS: The NDOR agreement was discussed by board members and attorney. Vidlak motioned to pass Resolution 004-2016, Municipal Approval of Agreement for NDOR Project # RD-34-7 (1035). By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 


Seyler motioned to adjourn at 7:23 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

The next regular meeting is scheduled for December 14, 2016, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 
 These minutes have been prepared by the village clerk and are certified to be true and accurate 


VILLAGE OF UNION
MEETING MINUTES
DECEMBER 14, 2016

The December Regular meeting was called to order 7:02 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

Minutes of the November Regular Board Meeting were reviewed. Seyler motioned to approve November 9th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

Claims and Accounts were presented. Vidlak motioned to approve December Claims and Accounts.. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. Motion approved. 

DECEMBER 2016 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 73.18 
WATER PUMP $ 267.67 
FIREBARN (TOWN BLDG) $ 22.11 
TOWER (WATER) $ 37.83 
AREA LIGHT RENTAL $ 13.89 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 93.93 
BALLFIELD $ 55.52 
ALA HALL $ 68.44 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 65.39 
WINDSTREAM FIRE $ 90.82 
LEAGUE OF NE MUNICIP $ 420.00 UTILITIES CONFERENCE REGISTRATION 
MELISSA HANSEN $ 931.48 NOVPAY 
JOHNSONS $ 313.34 GAS/TANKS/STEVE TRUCK/TOWN TRUCK/80.41 
CASS COUNTY ELECTION $ 100.00 PRESIDENTIAL ELECTION FEE 
STEVE HEYEN $ 1392.22 NOVPAY 
STEVE C HEYEN $ 214.26 NOV TEMP PAY 
NPHEL $ 16.00 WATER TEST/COLIFORM 
BUTCH $ 600.00 CHAIRMAN COMP 
PAUL $ 300.00 TRUSTEE COMP 
HEATHER $ 300.00 TRUSTEE COMP 
C.J. $ 300.00 TRUSTEE COMP 
BOBBY $ 50.00 TRUSTEE COMP 

$ 6,359.19 DECEMBER CLAIMS AND ACCOUNTS 
$ 115,890.28 FUND BALANCES AS OF DECEMBER 13, 2016
$ 598.82 Deposits for 12/14 
$ 23,497.76 SEWER RESERVE ACCOUNT
$ 133,627.67 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence -None to Report
Clerk Report- USDA Yearly Reports completed and emailed. Street Income and Expenditures and Budget documents are being done and due to Olsson Associates by the end of the month.
Village Maintenance Report: Steve Heyen reported 834,000 gallons of water pumped. Lift station treated 1,392,000 gallons of waste water. 
Fire Report - Fire Chief Rob Kennedy present to report 18 fire calls for calendar year, 6 mutual aid calls, Nehawka rescue reported 14 calls of which 6 of them were inside Union corporate limits. Kennedy also reported that Nehawka is considering the termination of their rescue department because of budget shortfalls. They are thinking if they contract service fees to the communities they serve they may be able to do better financially. Chipman stated that villages can levy taxes for rescue services and that the rural fire boards are legally required by the State to provide rescue services, not the villages. Kennedy also reported that he has found a grant that would provide 50% of the cost to replace our siren system and asked if the village would be willing to share the remainder of the with the Union Rural Fire Board. Hardbarger said he would be willing to share the cost with the Rural Fire Board and the Union Volunteer Fire Department.
Union United Inc. Report: Nothing to Report

NEW BUSINESS: Newly elected Trustees Heather Boardman, Charles J. Seyler II, and Jeff Ruby were sworn in by the village clerk and on roll call.

Seyler motioned to appoint Dwain H. Hardbarger Jr. as Village Chairman. 2nd by Ruby. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Seyler motioned to appoint Melissa Hansen as Clerk/Treasurer with pay rate set at $11.50 per hour, Steve Heyen as Village Maintenance with maintenance pay set at $15.00 per hour. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved.

Chairman Hardbarger appointed Cass Crook, C.J. Seyler and Dwain Hardbarger to Health Board, Dan Cunningham, 2 years of 3 year appointment to the Planning Commission, Shawn Hoy, Cass Crook, Dave Kendall 1 year of 2 year appointment to the Planning Commission, and Bobby Brown 3 year appointment to the Planning Commission and Rush Chipman Law appointed as Village Legal Counsel.
Performance bonuses awarded by Board : Steve Heyen - $250.00, Melissa Hansen - $250.00, Steve C. Heyen- $100.00.

Vidlak motioned to pass Audit Waiver Resolution. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Seyler motioned to adjourn at 7:50 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

The next regular meeting is scheduled for January 11, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 
 These minutes have been prepared by the village clerk and are certified to be true and accurate 

VILLAGE OF UNION
MEETING MINUTES
JANUARY 11, 2017

The January Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Minutes of the December Regular Board Meeting were reviewed. Seyler motioned to approve December 14th Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Claims and Accounts were presented. Vidlak motioned to approve January Claims and Accounts.. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

JANUARY 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 80.89 
WATER PUMP $ 308.44 
FIREBARN (TOWN BLDG) $ 25.88 
TOWER (WATER) $ 37.60 
AREA LIGHT RENTAL $ 13.89 
STREETLIGHTS $ 611.00 
SEWER PUMP $ 96.49 
BALLFIELD $ 50.85 
ALA HALL $ 56.56 
CABOOSE $ 22.11 
WINDSTREAM OFFICE $ 65.60 
WINDSTREAM FIRE $ 90.82 
LARM $ 315.07 COVERAGE OF MISC FIRE EQUIPMENT 
MELISSA HANSEN $ 913.01 DEC PAY 
JOHNSONS $ 304.54 GAS/TANKS/STEVE TRUCK 
ONE CALL CONCEPTS $ 18.84 Q4 DIGGERS HOTLINE 
STEVE HEYEN $ 1500.50 DEC PAY 
STEVE C HEYEN $ 166.23 DEC TEMP PAY 
NPHEL $ 30.00 WATER TEST/COLIFORM 
UTILITY SVC CO $ 2329.47 WATER TOWER MAINT CONTRACT PAYMENT 
COLUMBUS TELEGRAM $ 8.42 HEARING NOTICE 
CARRAWAY COMPUTERS $ 500.00 SOFTWARE SUPPORT BILLING SYSTEM 

$ 7,231.14 JANUARY CLAIMS AND ACCOUNTS 
$ 118,513.19 FUND BALANCES AS OF JANUARY 11, 2017
$ 2,242.10 Deposits for 1/11 
$ 23,497.76 SEWER RESERVE ACCOUNT
$ 137,021.91 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
Correspondence -None to Report
Clerk Report- Clerk is working on Quarterly and Yearly forms and reports.
Village Maintenance Report: Steve Heyen reported 958,000 gallons of water pumped. Lift station treated 1,428,000 gallons of waste water. Heyen has been spreading salt on roads to prevent ice but the spreader is not very efficient. Rock in alley ways is eroding leaving deep holes. Chairman told Heyen to look for a new spreader and get a load of rock to fill in alleys.
Fire Report - Fire Chief Rob Kennedy present to report an issue with a Union property staircase. When Fire and Rescue was called to the address the crew was unable to access patient using the staircase to his apartment. Ladders had to be employed to the 2nd floor apartment to remove man from his apartment for treatment. Chairman will have Health Board take a look and village attorney will draft a letter to the landlord.
Union United Inc. Report: Nothing to Report

NEW BUSINESS: 

A. Vidlak read the title to ordinance 1-107.1: Salaries, Amend and Revise and motioned to waive the three readings. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Vidlak read Ordinance 1-107.1: Salaries, Amend and Revise in its entirety and motioned to pass Ordinance 1-107.1. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

B. Members from the Nehawka Fire and Rescue Department were present to discuss the possibility of the Rural Boards taking over the operation of the Rescue department. There has been financial and recruitment burdens placed on the Volunteer departments and associated villages. Chairman Hardbarger assured Union’s support of area rescue activities. Union would pay for the training of qualified Union residents seeking to volunteer. Tax levies are available for rescue activities, but the most Union would be able to collect, due to its tax base, would be approximately $3500 per year.

Seyler motioned to adjourn at 7:25 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

The next regular meeting is scheduled for February 8, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 
 
 These minutes have been prepared by the village clerk and are certified to be true and accurate 


VILLAGE OF UNION
MEETING MINUTES
FEBRUARY 8, 2017

The February Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby–Aye. 

Vidlak motioned to open One and Six Year Hearing. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Olsson Associates present to discuss Street Study and its relation to the One and Six Year Plan. The discussion focus was on yearly maintenance, patches and Main St. returns until NDOR project in 2018. Same plan will be filed as last year.

Vidlak motioned to close hearing. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye.

Minutes of the January Regular Board Meeting Minutes were reviewed. Seyler motioned to approve January Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Claims and Accounts were presented. Vidlak motioned to approve February Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

FEBRUARY 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 81.88 
WATER PUMP $ 353.68 
FIREBARN (TOWN BLDG) $ 57.63 
TOWER (WATER) $ 37.53 
AREA LIGHT RENTAL $ 13.47 
STREETLIGHTS $ 585.46 
SEWER PUMP $ 113.60 
BALLFIELD $ 49.48 
ALA HALL $ 79.43 
CABOOSE $ 22.11 
CHRISTMAS LIGHTS $ 58.60 
WINDSTREAM OFFICE $ 65.60 
WINDSTREAM FIRE $ 90.74 
LARM $ 244.35 COVERAGE OF NEW FIRE TRUCK 
MELISSA HANSEN $ 923.35 JAN PAY 
JOHNSONS $ 668.70 GAS/TANKS/STEVE TRUCK/GENERATOR 
STEVE HEYEN $ 1577.41 JAN PAY 
STEVE C HEYEN $ 110.82 JAN TEMP PAY 
NPHEL $ 472.00 WATER TEST/COLIFORM/EPA TESTS 
RIC ORTMEIER $ 2700.00 16/17 BUDGET/15/16 AUDIT WAIVER 
OLSSON ASSOCIATES $ 200.00 NBCS REPORTS 
COLUMBUS TELEGRAM $ 8.42 HEARING NOTICE 
MURRAY BLDG & SUPPLY $ 27.98 MISC 

$ 8,542.31 FEBRUARY CLAIMS AND ACCOUNTS 
$ 114,861.09 FUND BALANCES AS OF FEBRUARY 8, 2017
$ 1,037.29 Deposits for 2/8 
$ 23,497.76 SEWER RESERVE ACCOUNT
$ 130,853.83 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – The Union Rural Fire Department requested that the following roster be read into the meeting minutes for insurance purposes: Bill, Bescheinen, Will Bescheinen, Steve Bescheinen, Heather Boardman, Greg Bruce, Dustin Eaton, Joe Hall, Bryson Heim, Paul Hermsen, Rob Kennedy, Larry Lawton, Tanner Miner, Jim Noerrlinger, Nick Smith.

CCEMA dropped off a survey to be completed about our current siren system to gather information for a County wide grant for siren upgrade.

CLERK REPORT – All required yearly and quarterly filings were accomplished. Audit waiver is almost ready for filing.

Village Maintenance Report: Heyen reported 973,000 gallons of water pumped. Pumps ran for approximately 262 hours. Lift Station ran for 136 hours and processed 1,632,000 gallons. 
Heyen looked into a wireless siren control model. Cost will be approximately $3000 with handheld control. Heyen will do more research for next meeting. 
Heyen added more crushed rock to alleys. He will need to extend culvert tubing in some areas.
Northern Tools and equipment advertised a sand/salt unit for $650. Chairman Hardbarger gave authorization for purchase. 
Union United Inc. report – Work is being planned for scoreboard installation. I-Beams will cost about $400 and conduit $200.
New Business: Vidlak motioned to pass Resolution 2017-001, One and Six Year Plan. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Seyler motioned to adjourn at 7:36pm. 2nd by Ruby. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

The next regular meeting is scheduled for March 8, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate

VILLAGE OF UNION
MEETING MINUTES
MARCH 8, 2017

The March Regular meeting was called to order 7:07 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby–Absent. 

Minutes of the February Regular Board Meeting Minutes were reviewed. Boardman motioned to approve February Board Meeting Minutes. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. 

Claims and Accounts were presented. Vidlak motioned to approve March Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. 

MARCH 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 75.94 
WATER PUMP $ 309.32 
FIREBARN (TOWN BLDG) $ 38.09 
TOWER (WATER) $ 42.61 
AREA LIGHT RENTAL $ 13.04 
STREETLIGHTS $ 558.28 
SEWER PUMP $ 127.75 
BALLFIELD $ 67.37 
ALA HALL $ 65.14 
CABOOSE $ 28.09 
WINDSTREAM OFFICE $ 66.20 
WINDSTREAM FIRE $ 90.74 
MELISSA HANSEN $ 918.19 FEB PAY 
JOHNSONS $ 235.79 TANKS/STEVE TRUCK 201.89/ TOWN TRUCK/33.90 
KCCB $ 150.00 SPONSORSHIP 
STEVE HEYEN $ 1405.56 FEB PAY 
STEVE C HEYEN $ 277.05 FEB TEMP PAY 
NPHEL $ 16.00 WATER TEST/COLIFORM 
MURRAY BLDG & SUPPLY $ 250.02 SIGN REPAIR SUPPLIES 

$ 4,734.25 MARCH CLAIMS AND ACCOUNTS 
$ 126,862.65 FUND BALANCES AS OF MARCH 7, 2017
$ 1,353.78 Deposits PENDING 
$ 23,506.45 SEWER RESERVE ACCOUNT
$ 146,988.63 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE - Received support letter from Keep Cass County Beautiful.

CLERK REPORT – Nothing to Report

Village Maintenance Report: Heyen reported 843,000 gallons of water pumped. Pumps ran for approximately 250 hours. Lift Station ran for 130 hours and processed 1,248,000 gallons. 
Lift stations require pumping. Heyen spent a lot of time manually clearing blockages.
Heyen asked if he could look into purchasing a steel building for storage to put on the lot next to the post office for equipment storage. Sand/Salt spreader purchased delayed until we have somewhere to store it.
Fire Report – Nothing to Report
Union United Inc. report – Union Spring Clean-up and Green-up scheduled for April 15th and 16th. Keep Cass County Beautiful will be holding a county wide electronics recycling event on April 15th in the ball park pavilion.
New Business: Vidlak motioned to approve sponsorship of Keep Cass County Beautiful at the platinum level, $150.00 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. 

Boardman motioned to table Tobacco Free Cass County participation decision until next meeting. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. 

Vidlak motioned to approve building permit for a garage at 217 C St. for Cass Crook. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. 

Chairman Hardbarger approved the $ .50 hourly pay increase for maintenance staff.

Vidlak motioned to adjourn at 7:32 pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. 

The next regular meeting is scheduled for April 12, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 

These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
APRIL 12, 2017

The April Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby–Aye. 

Minutes of the March Regular Board Meeting Minutes were reviewed. Vidlak motioned to approve March Board Meeting Minutes. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Claims and Accounts were presented. Seyler motioned to approve April Claims and Accounts. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

APRIL 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 75.22 
WATER PUMP $ 294.97 
FIREBARN (TOWN BLDG) $ 28.16 
TOWER (WATER) $ 42.40 
AREA LIGHT RENTAL $ 13.04 
STREETLIGHTS $ 558.28 
SEWER PUMP $ 94.18 
BALLFIELD $ 67.37 
ALA HALL $ 59.98 
CABOOSE $ 28.09 
WINDSTREAM OFFICE $ 66.13 
WINDSTREAM FIRE $ 90.74 
MELISSA HANSEN $ 971.16 MAR PAY 
JOHNSONS $ 265.11 TANKS/STEVE TRUCK 
SORENSEN’S TREE & SHR $ 137.50 TREE FERTILIZATION 
OLSSON ASSOCIATES $ 300.00 ONE & SIX YEAR PREP 
ONE CALL CONCEPT $ 24.54 QUARTERLY DIGGERS HOTLINE 
DALE HANSEN $ 500.00 OFFICE FURNITURE, DELIVERY, INSTALL 
LARM $ 234.30 W/C AUDIT 
STEVE HEYEN $ 1513.00 MAR PAY 
STEVE C HEYEN $ 57.26 MAR TEMP PAY 
UTILITY SVC CO $ 2329.47 QUARTERLY TOWER MAINT CONTRACT 
NPHEL $ 30.00 WATER TEST/COLIFORM 
MURRAY BLDG & SUPPLY $ 68.93 SIREN REPAIR 
$ 7,849.79 APRIL CLAIMS AND ACCOUNTS 
$ 138,776.57 FUND BALANCES AS OF APRIL 11, 2017
$ 1,554.68 Deposits PENDING 
$ 23,506.45 SEWER RESERVE ACCOUNT
$ 155,987.91 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE - Received Letter from Nebraska Revenue informing the Village of a withholding schedule change. Since the yearly State payroll taxes paid withheld last year was over $1000, the Village is required to file and pay quarterly.
The US Census Bureau sent us contact information update forms in preparation of the 2020. The Village will be required to perform an address update for all the properties in Union.

CLERK REPORT –US Census Public Employee Payroll report completed.

Village Maintenance Report: Heyen reported 992,000 gallons of water pumped. Pumps ran for approximately 286 hours. Lift Station ran for 103 hours and processed 1,212,000 gallons. 
Road repair at the end of S 2nd Street will begin within the next 30 days.
Someone broke off the lock on the dumpster at the ball park last month. After it was repaired someone ripped the plastic doors off the top of it. State Patrol took the report.
Fire Report – Chief Rob Kennedy present to report no fires last month. Joe Riss was read in as a new volunteer for insurance purposes. Kennedy also reported the purchase of a new fire truck. Rural Board sold the old truck that was housed at Lake Waconda.
Union United Inc. report – Union Spring Clean-up and Green-up scheduled for this upcoming weekend. Keep Cass County Beautiful will be holding a county wide electronics recycling event on April 15th from 10am to 2pm near the ball park pavilion. There will also be 3 roll-off dumpsters, tire and metal recycling located near 1st and A st.
New Business: Vidlak motioned to approve Community Development Block extension. Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Boardman motioned to table Tobacco Free Cass County participation decision until next meeting. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Absent and Ruby - Absent. 

Vidlak motioned to table Tobacco Free Ordinance indefinitely. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

May 30th was chosen as best date for Community Meeting on Land Use and other goals and objectives.

Seyler motioned to adjourn at 7:36 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

The next regular meeting is scheduled for May 10, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 

These minutes have been prepared by the village clerk and are certified to be true and accurate.

VILLAGE OF UNION
MEETING MINUTES
MAY 10, 2017

The May Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby –Aye. 

Minutes of the April Regular Board Meeting Minutes were reviewed. Seyler motioned to approve April Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Claims and Accounts were presented. Vidlak motioned to approve May Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 
MAY 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 78.94 
WATER PUMP $ 268.67 
FIREBARN (TOWN BLDG) $ 28.16 
TOWER (WATER) $ 43.00 
AREA LIGHT RENTAL $ 13.04 
STREETLIGHTS $ 557.79 
SEWER PUMP $ 93.53 
BALLFIELD $ 68.03 
ALA HALL $ 51.17 
CABOOSE $ 28.16 
WINDSTREAM OFFICE $ 65.95 
WINDSTREAM FIRE $ 90.82 
MELISSA HANSEN $ 943.09 APR PAY 
JOHNSONS $ 279.60 GAS/TANKS/STEVE TRUCK/WINCH 
PAPILLION SANITATION $ 390.75 TRASH DISPOSAL FOR CLEAN UP 
STEVE HEYEN $ 2052.85 APR PAY 
STEVE C HEYEN $ 121.67 APR TEMP PAY 
NPHEL $ 283.00 WATER TEST/MINERALS 
OLSSON ASSOCIATES $ 2365.00 CDBG COMP PLAN PHASE 1 
$ 7,811.03 M AY CLAIMS AND ACCOUNTS 
$ 135,271.77 FUND BALANCES AS OF MAY 9, 2017
$ 1,442.42 Deposits PENDING
$ 23,506.45 SEWER RESERVE ACCOUNT
$ 152,409.61 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – NTR

CLERK REPORT – Quarterly Reporting Completed

Village Maintenance Report: Heyen reported 883,000 gallons of water pumped. Pumps ran for approximately 307 hours. Lift Station ran for 133 hours and processed 1,600,000 gallons. Weed spraying around town and lagoons finished.
Recycle trailer hit tire of parked truck with minor damage. Heyen was driving his truck and his insurance will cover. Village needs to look into insuring trailer and/or Steve in his truck on duty.
John Deere mower is at Agrivision for repairs. Carb has vacuum leak. 
Dumpster lid at park is repaired.
Union United Inc. report – Vidlak reported that they have until Oct, 1 to finish work on ball park. Scoreboard will be installed soon. Another panel needs to be installed at concession stand to power up scoreboard and NPPD will need to confirm a 200 amp service.
New Business: Seyler motioned to table MOU from County Board. Jim Peterson was unable to be present. 2nd by Vidlak. . By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Seyler motioned to adjourn at 7:20 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Brown - Absent. 

The next regular meeting is scheduled for June 14, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
JUNE 14, 2017

The June Regular meeting was called to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby –Aye. 

Minutes of the May Regular Board Meeting Minutes were reviewed. Seyler motioned to approve May Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Claims and Accounts were presented. Vidlak motioned to approve June Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 
JUNE 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 81.18 
WATER PUMP $ 257.09 
FIREBARN (TOWN BLDG) $ 28.16 
TOWER (WATER) $ 43.00 
AREA LIGHT RENTAL $ 13.04 
STREETLIGHTS $ 556.66 
SEWER PUMP $ 100.56 
BALLFIELD $ 68.96 
ALA HALL $ 44.98 
CABOOSE $ 28.16 
WINDSTREAM OFFICE $ 70.56 
MELISSA HANSEN $ 907.82 MAY PAY 
JOHNSONS $ 395.96 GAS/TANKS/STEVE TRUCK/F550 
AGRIVISION $ 717.08 MOWER REPAIR 
STEVE HEYEN $ 1103.74 MAY PAY 
STEVE C HEYEN $ 271.97 MAY TEMP PAY 
SORENSENS TREE & SHRUB $ 137.50 TREE CARE IN PARK 
OLSSON ASSOCIATES $ 1152.50 COMP PLAN 
NPHEL $ 46.00 WATER TEST 
PIONEER EXCAVATING $ 10657.50 STREET REPAIR 
URFB $ 719.02 INSURANCE CREDITS 
$ 17,401.44 JUNE CLAIMS AND ACCOUNTS 
$ 158,888.02 FUND BALANCES AS OF JUNE 14, 2017
$ 25,635.34 SEWER RESERVE ACCOUNT
$ 167,121.92 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – NTR

CLERK REPORT – Olsson Associates held a community meeting on June 5th about economic development and land use. Six residents attended. Olsson requires input on the three concepts presented on land use maps and economic development strategies.

Village Maintenance Report: Heyen reported 1,087,000 gallons of water pumped. Pumps ran for approximately 315 hours. Lift Station ran for 153 hours and processed 1,836,000 gallons. Kevin from NPPD checked out bare wires on the exterior of Concession Stand. He reported that those wires are for metering and pose no danger. He also checked the service for the addition of ball field score board. In his opinion, 100 amps should be fine if another separate circuit is added and dedicated for the scoreboard.
John Deere mower is running adequately. 
Fire Report: Fire Chief Rob Kennedy reported 1 fire, 2 rescue calls for Nehawka. New locks were installed on the fire bay side of the building which requires a pass code. The clerk has the village pass code on file. The department also plans to install electric openers on the fire bay doors. The department is getting estimates to replace concrete in front of the fire barn. A controlled burn is scheduled at the Kime property just outside the west of town. Village officials are invited for the experience.
Union United Inc. report – NTR
New Business: Vidlak motioned to purchase 1500 gallons of propane on a prepaid contract with Midwest Farmers’ Coop. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

Ruby motioned to permit alcohol and fireworks at the pavilion and ballfield for the Seyler Family Picnic on July 3rd. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Abstained and Ruby - Aye. 

Chairman Hardbarger discussed the large amount of tires collected and tires left on rims left at the Village Cleanup this year. The cost of recycling was $621.00 and many hours removing them from rims. Special thanks are in order for John Bescheinen for volunteering his time to help the Heyens remove these rims. Since the county does free tire collection in August of each year, the community will have to plan on using this county event for tire collection in future years because the village will no longer provide this service in upcoming clean-ups.

Seyler motioned to adjourn at 7:22pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 

The next regular meeting is scheduled for July 12, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.

VILLAGE OF UNION
MEETING MINUTES
JULY 12, 2017

The July Regular meeting was called to order 7:01 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby –Absent. 

Minutes of the June Regular Board Meeting Minutes were reviewed. Seyler motioned to approve June Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 

Claims and Accounts were presented. Vidlak motioned to approve July Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 
JULY 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 120.92 
WATER PUMP $ 369.79 
FIREBARN (TOWN BLDG) $ 28.16 
TOWER (WATER) $ 46.30 
AREA LIGHT RENTAL $ 13.04 
STREETLIGHTS $ 556.66 
SEWER PUMP $ 133.06 
BALLFIELD $ 77.35 
ALA HALL $ 68.45 
CABOOSE $ 28.16 
WINDSTREAM OFFICE $ 65.82 
MELISSA HANSEN $ 971.16 JUN PAY 
JOHNSONS $ 441.48 GAS/TANKS/STEVE TRUCK/WINCH 
DAKOTA PUMP $ 3135.57 SEWER EQUIPMENT AND PARTS 
STEVE HEYEN $ 2292.41 JUN PAY 
STEVE C HEYEN $ 350.69 JUN TEMP PAY 
HD SUPPLY WATERWORKS $ 2231.00 YEARLY SUPPORT CONTRACT-METERS 
UTILITY SVC CO,INC $ 2329.47 TOWER MAINTENANCE CONTRACT 
OLSSON ASSOCIATES $ 2365.00 COMP PLAN 
NPHEL $ 46.00 WATER TEST 
CNA SURETY $ 100.00 SURETY BOND CLERK 
ODEY’S, INC. $ 3000.00 INFIELD CONDITIONER 
ONE CALL CONCEPT $ 10.59 DIGGERS HOTLINE 
$ 19,191.88 JUNE CLAIMS AND ACCOUNTS 
$ 152,645.95 FUND BALANCES AS OF JULY 12, 2017
$ 0 Deposits PENDING
$ 25,635.34 SEWER RESERVE ACCOUNT
$ 159,089.41 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – Clerk received notice from the IRS that 1st Quarter 941 and withholding payment weren’t received until May 10th. Clerk posted report and check on April 31, 2017, the postmark date.

CLERK REPORT – Clerk contacted CCEMA on storm damage for future disaster declaration. The clerk is working on a claim through LARM. Annual Water Quality Report posted and DHHS paperwork completed.

Village Maintenance Report: Heyen reported 1,272,000 gallons of water pumped. Pumps ran for approximately 362 hours. Lift Station was damaged during storm in June and meters were inoperable to take an accurate reading of sewage processed throughout June. Lift station running well with repairs completed. Cass Crook assisted with electrical repairs at lift station totaling about 4 hours. Chairman Hardbarger ordered compensation to Mr. Crook at $200.00.
Fire Report: Fire Chief Rob Kennedy reported 2 fire calls, 2 rescue calls for Nehawka. Department assisted with storm clean-up and highway patrol during power outage. Electric door openers were installed in the fire bays.
Union United Inc. report – The Annual Golf Tournament at Grandpa’s Woods is being held on August 12th. The Brianna grape harvest will be underway the 1st or 2nd weekend in August. Both activities are important fundraisers and support is needed to help with the UU’s share of a Cass County Tourism grant to replace lighting and install a scoreboard at the ball field. UU has hired the contractor to install ball field lighting. Quote went up $7,000 and they may need help with costs unless they only install the 4 infield lights.
New Business: Vidlak motioned to grant non-exclusive easement over current roadway next to the firehouse to the adjacent landowner, with such easement running with the land. 2nd by Seyler. Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 

Vidlak motioned to give Chairman Hardbarger authorization to enter into a demolition contract and to appropriate $45,000 for the demolition of Wm. Bescheinen’s feed store building. 2nd by Seyler. Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 

Seyler motioned to adjourn at 7:33pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 

The next regular meeting is scheduled for August 9, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.


Dwain Hardbarger, Jr.
Chairman 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
AUGUST 9, 2017

The August Regular meeting was called to order 7:00 pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby –Absent. 

Minutes of the July Regular Board Meeting Minutes were reviewed. Seyler motioned to approve July Board Meeting Minutes. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 

Claims and Accounts were presented. Vidlak motioned to approve August Claims and Accounts. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 
AUGUST 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 172.14 
WATER PUMP $ 466.43 
FIREBARN (TOWN BLDG) $ 28.16 
TOWER (WATER) $ 48.34 
AREA LIGHT RENTAL $ 13.04 
STREETLIGHTS $ 556.66 
SEWER PUMP $ 113.47 
BALLFIELD $ 82.24 
ALA HALL $ 94.69 
CABOOSE $ 28.16 
WINDSTREAM OFFICE $ 65.06 
MELISSA HANSEN $ 1012.79 JUL PAY 
JOHNSONS $ 322.60 GAS/TANKS/STEVE TRUCK/CHAIN SAW 
AGRIVISION $ 48.55 MOWER BELT 
STEVE HEYEN $ 1562.26 JUL PAY 
STEVE C HEYEN $ 114.53 JUL TEMP PAY 
BALL INSURANCE $ 966.00 AD&D AND LIFE INSURANCE POLICY 
UTILITY SECTION-LONM $ 367.00 UTILITIES DUES 
OLSSON ASSOCIATES $ 100.00 LANE MILE REPORT 
NPHEL $ 224.00 WATER TEST 
LEAGUE OF NE MUN $ 305.00 DUES 
$ 6,691.12 AUGUST CLAIMS AND ACCOUNTS 
$ 141,147.07 FUND BALANCES AS OF AUGUST 8, 2017
$ 879.04 Deposits PENDING
$ 25,635.34 SEWER RESERVE ACCOUNT
$ 160,970.33 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE – John Vanderveen contacted the Chairman to let him know he wants to donate a piece of park equipment for the ballfield playground.

CLERK REPORT – Quarterly payroll reports for State, Federal and Unemployment completed. Budget preparation is on its way.

Village Maintenance Report: Heyen reported 1,329,000 gallons of water pumped. Pumps ran for approximately 378 hours. Lift Station processed 2,724,000 gallons of wastewater. Pumps ran for approximately 227 hours. Heyen noticed standing water around the horseshoe pits in park indicating water tables are up. Lift station is processing almost twice the water pumped. Mower had a bent push rod and is fixed.
Fire Report: Joe Riss reported that controlled burn on O St. went well. The Fire Department started a new cadet program for teens in the community. They are in the process of installing cameras at the Fire Station.
Union United Inc. report – Debbie Vidlak reported that The Annual Golf Tournament at Grandpa’s Woods is this Saturday along with the Brianna grape harvest, golfers and volunteers needed. The golf tournament has 13 hole sponsors.
Volunteers were able to get the field conditioner spread on the infield of the ball diamond.
New Business: Vidlak motioned to adopt Resolutions 2017-5 and 2017-6: League Association of Risk Management 2017-2018 Renewal for Village and Rural Fire Department. 2nd by Seyler. Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 

Jennifer Serkitz from Greater Omaha Chamber was present to brief the Board that she is a resident of Beaver Lake and started with Cass County Economic Development in January 2017. Her current goals are to support 12 projects each year. The organization has $5 million cap to invest in Cass County. Current projects are occurring in Ashland and Elmwood. Economic Development has a new program called Career Rocket. They work with students and businesses to see what kind of job offerings are available in the area by visiting employers.

The common wall between maintenance work shop and the old feed store on Main St. require both buildings to be demolished. Heyen will need to gather bids on a 30ft by 50ft building to replace the maintenance shop. Board discussed and agreed that both building will be removed and that Heyen can start looking for bids.

Board would like to see a couple of street projects budgeted, as well as $20,000 to be spent on a new maintenance workshop. A new salt spreader for the plow should be purchased for around $600.

Wayne Plybon was present to explain his reasoning for the removal of Butch Hardbarger, Jr. and Paul Vidlak from the Board. Plybon told the Board that he installed cameras on Main St. directed at the chairman’s front door and garage and that he has been watching Hardbarger since Oct 1, 2016. Plybon stated that Hardbarger has spent only 47 nights at his home in that time which negates him as a resident of the Village. Village attorney disagreed with him and explained that residency is more than just spending the night at home and that using video cameras to spy on a person can be considered stalking. Plybon declined to comment on Paul Vidlak’s lack of qualifications due to lack of evidence at this time.

Seyler motioned to adjourn at 7:37pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Absent. 

The next regular meeting is scheduled for September 13, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 

 These minutes have been prepared by the village clerk and are certified to be true and accurate.


VILLAGE OF UNION
MEETING MINUTES
SEPTEMBER 13, 2017

Seyler motioned to open the Annual Budget Hearing at 7:00pm at the ALA Hall. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Absent, Seyler – Aye and Ruby - Aye. Motion approved. 

Vidlak arrived at 7:04pm.

Seyler motioned to close Annual Budget Hearing at 7:07pm. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Vidlak motioned to open hearing for the final tax request at 7:07pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved. 

Vidlak motioned to close final tax request hearing at 7:10pm. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Chairman called the monthly meeting for September to order at 7:10pm at the ALA Hall. The Open Meeting Laws were displayed for public reference. On roll call: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. 
 
Vidlak motioned to pass allowable growth increase of 1% for a total of 3.5%. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved. 

Vidlak motioned to adopt 2017/2018 budget as discussed and prepared. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Vidlak motioned to adopt the Final Tax Levy Resolution setting the 2017 property tax rate at 0.50000. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Minutes of the August Regular Board Meeting were reviewed. Seyler motioned to approve August 9th Meeting Minutes. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Claims and Accounts were presented. Vidlak motioned to approve September Claims and Accounts with the exception of the SENDD dues. Cass County has not yet decided on an economic development organization as of yet and the village membership is decided by County membership. 2nd by Seyler. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

SEPTEMBER 2017 CLAIMS AND ACCOUNTS 

NPPD FIREBARN* $ 144.47 
WATER PUMP $ 434.06 
FIREBARN (TOWN BLDG) $ 56.32 
TOWER (WATER) $ 46.49 
AREA LIGHT RENTAL $ 13.04 
STREETLIGHTS $ 556.66 
SEWER PUMP $ 108.48 
BALLFIELD $ 79.48 
ALA HALL $ 72.14 
CABOOSE $ 28.16 
WINDSTREAM OFFICE $ 70.10 
MELISSA HANSEN $ 1012.78 AUG PAY 
JOHNSONS $ 230.49 GAS/TANKS/STEVE TRUCK/TOWN TRUCK- 59.50 
AGRIVISION $ 11.89 GASKET AND PUSH ROD 
STEVE HEYEN $ 1771.11 AUG PAY 
STEVE C HEYEN $ 100.19 AUG TEMP PAY 
DISPLAY SALES $ 422.00 FLAGS FOR POLE AND STREET 
LARM $ 14249.33 URFD AND VILLAGE INSURANCE PREMIUMS 
SORENSEN’S TREE&SHRUB $ 700.00 TRIM 20 TREES IN PARK, DEADWOOD,ELEVATE 
OLSSON ASSOCIATES $ 3074.50 COMP PLAN 
NPHEL $ 31.00 COLIFORM TESTS 
SENDD $ 772.37 DUES-$345.00/CDBG ADMIN-$427.37 
$ 23,985.69 SEPTEMBER CLAIMS AND ACCOUNTS 
$ 151,549.02 FUND BALANCES AS OF SEPTEMBER 12, 2017
$ 1323.19 Deposits PENDING
$ 25,645.02 SEWER RESERVE ACCOUNT
$ 154,531.54 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- Conestoga Public Schools sent a letter to the Village to support their new TEAMMATES Mentoring Program. Chairman asked clerk to add it to the agenda next month for consideration. 
CLERK REPORT - Budget actions coordinated with accountant and completed. 
Village Maintenance Report: Steve Heyen reported 1,101,000 gallons of water pumped. Pumps operated for approximately 416 hours. Lift station processed 2,136,000, running for 178 hours. Bids are not in for new maintenance shop building. Doors need to be replaced on temporary maintenance storage facility at the park. Chairman said go ahead and replace them. Heyen’s winch and other equipment he uses in the village need tuning up. Chairman authorized Heyen to spend $100 on maintenance of his equipment.
Fire Report- Chief Kennedy left message with the clerk to read in their new fire recruit for insurance purposes: Greyson Hall is a new member of the Union Volunteer Fire Department and has been added to the roster.
Union United Inc. Report: Most of the lighting has been received by the contractor. Scoreboard electrical trenching for conduit is completed.

Steel building bids aren’t in. Chairman asked to move the item to next month’s agenda.

Cass County Commissioner Jim Peterson was present and discussed the Nebraska Regional Interoperability Network (NRIN) project and the details of the Memorandum of Understanding between the Village, Southeast Nebraska Emergency Management Region and Cass County. Vidlak motioned to authorize the Chairman to sign Memorandum and enter the Village into agreement with these agencies for the purpose of supporting NRIN. 2nd by Boardman. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby - Aye. Motion approved. 

Ruby discussed future work for the scoreboard installation. Footings for the scoreboard are roughed in and I-beams need to be sunk in the footings or anchored to it to withstand 100 mph wind gusts. The board discussed the options and agreed that sinking the I-beams in concrete was the better choice. Chairman Hardbarger authorized Ruby to use I beams from old maintenance shop for scoreboard installation instead of purchasing the iron beams for approximately $1200. Ruby will need volunteers the upcoming week or so to finish the roughed in footing pattern, install rebar, set posts and pour concrete.

Seyler motioned to adjourn at 7:51 pm. 2nd by Vidlak. By Roll, Trustee votes are as follows: Hardbarger – Aye, Boardman – Aye, Vidlak – Aye, Seyler – Aye and Ruby- Aye. Motion approved. 

The next regular meeting is scheduled for October 11, 2017, 7 pm at the ALA Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.



Dwain Hardbarger, Jr.
Chairman 
 
 These minutes have been prepared by the village clerk and are certified to be true and accurate