VILLAGE OF UNION
MEETING MINUTES
DECEMBER 9, 2020
Chairman Seyler called the monthly meeting for December to order at 7:00 pm at the Union Fire Hall. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye.
Minutes of the November Regular Board Meeting were reviewed. Vidlak motioned to approve November 11th Meeting Minutes. 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye. Motion approved.
Claims and Accounts were presented. Vidlak motioned to approve December Claims and Accounts with the addition of the Trustee compensation. 2nd by Eaton. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye. Motion approved.
DECEMBER 2020
CLAIMS AND ACCOUNTS
WATER PUMP $ 470.86 (EFT) WATER FUND
FIREBARN (TOWN BLDG) $ 89.91 (EFT) FIRE FUND
TOWER (WATER) $ 120.63 (EFT) WATER FUND
AREA LIGHT RENTAL $ 13.04 (EFT) GENERAL FUND
STREETLIGHTS $ 449.51 (EFT) STREET FUND
LIFT STATION $ 103.12 (EFT) SEWER FUND
BALLFIELD $ 85.26 (EFT) PARK FUND
MAINTENANCE SHOP $ 34.21 (EFT) GENERAL FUND
CABOOSE $ 34.21 (EFT) GENERAL FUND
WINDSTREAM OFFICE $ 78.36 (EFT) GENERAL FUND
RESERVES TRANSFER $ 549.00 (EFT) OCT, NOV, DEC PORTION OF MONTHLY PAYMENT SEWER FUND
JOHNSONS GAS $ 198.22 GAS STEVE TRUCK/WINCH/MONTANA ( C) GENERAL FUND
NE DEPT OF REVENUE $ 209.24 SALES TAXES (EFT) GENERAL FUND
O’REILLYS $ 136.64 OIL CHANGE SUPPLIES (EFT) GENERAL FUND
CAPITAL ONE COMM $ 406.76 MENARDS LUMBER,POTHOLE PATCH & MISC GENERAL, STREET FUNDS
NPHEL $ 15.37 COLIFORM TESTS (D) WATER FUND
LINCOLN JOURNAL STAR $ 45.96 PUBLISH OCT MINUTES (C) GENERAL FUND
OLSSON $ 124.07 LANE MILE REPORTS (C) STREET FUND
LARAMIE CONSTR $ 91.00 TRANSPOSITION ERROR IN FINAL PAYMENT GENERAL FUND
MELISSA HANSEN $ 1437.33 NOV PAY (C) WATER, SEWER, GENERAL FUNDS
STEVE HEYEN $ 1595.29 NOV PAY (C) WATER, SEWER, GENERAL, PARK AND STREET FUNDS
NEBRASKA SNOW EQUIP $ 935.00 CONTROLLER AND CUTTING EDGE KIT FOR PLOW (C) STREET FUND
INTUIT $ 4.00 MONTHLY PAYROLL FEE (EFT) GENERAL FUND
STAPLES COMMERCIAL $ 63.02 OFFICE SUPPLIES GENERAL FUND
CARRAWAY COMPUTERS $ 500.00 SOFTWARE SUPPORT BILLING SOFTWARE (C) WATER AND SEWER FUNDS
USPS $ 55.00 FOREVER STAMPS GENERAL FUND
CJ SEYLER $ 650.00 CHAIRMAN COMPENSATION GENERAL FUND
PAUL VIDLAK $ 325.00 TRUSTEE COMPENSATION GENERAL FUND
HEATHER ETON $ 250.00 TRUSTEE COMPENSATION GENERAL FUND
JEFF RUBY $ 300.00 TRUSTEE COMPENSATION GENERAL FUND
CASS CROOK $ 275.00 TRUSTEE COMPENSATION GENERAL FUND
$ 9,640.51 DECEMBER CLAIMS AND ACCOUNTS
$ 169,943.04 FUND BALANCES AS OF DEC 9, 2020
$ 978.47 PENDING DEPOSITS
$ 32,203.87 SEWER RESERVE ACCOUNT
+ 549.00 SEWER RESERVE DEPOSIT FOR DECEMBER
$ 194,033.87 TOTAL IN VILLAGE ACCOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- The Village received notification of NDEE planning grant award for the water system. The county sent us an approved flood plain permit application for the 136 Main St.
CLERK REPORT – Audit waiver completed and filed. SAMS information is updated in the federal database. A recycle contract for a roll off container was negotiated and signed with Papillion Sanitation. The clerk will send a letter and information to the residents on the use of this container.
Village Maintenance Report: Steve Heyen reported the well pumps ran for 530 hours, pumping 1,882,000 gallons of water. Lift station ran for approximately 97 hours, processing 1,092,000 gallons of wastewater. Heyen reported that the well house has been patched and painted. He is still trying to locate water main leaks.
Fire Report- NTR
Union United Inc. Report: The caboose deck has been approved pending the installation of 2” x 4”s along the edges of the handicap ramp. Landscaping has been completed for this year. More will be planted in the Spring.
The clerk swore in the following trustees: Charles J. Seyler II, Jeffrey Ruby, Cass Crook, Paul Vidlak and Laura Hill.
NEW BUSINESS: Vidlak nominated Charles J. Seyler II as Chairman, 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Hill – Aye, Ruby – Aye and Crook- Aye. Motion approved.
Chairman Seyler called the New Board to Order. On roll call: Seyler – Aye, Vidlak – Aye, Hill – Aye, Ruby – Aye and Crook- Aye.
Nate from Olsson was present to brief the Board on the Scope of work for the Water Study. The study will cover the water distribution system. The team will gather data and present their findings in a report which will be forwarded to a committee at the State level. They will help target funding for the future project. The team plans to start in February 2021. The cost of the study, without the addition of test wells and OCCT, will be about $21,000. The NDEE will grant us approximately $18,000 to pay for the study.
Chairman Seyler appointed Melissa Hansen as Village Clerk/Treasurer setting her wages at $17.00 per hour. Chairman Seyler also appointed Steve Heyen as Village Maintenance at $17.00 per hour and Steve C. Heyen as part-time maintenance at $17.00, Ric Ortmeier as Village Accountant, Olsson as Engineering Firm. Justin Stark, L-1534, class A on contract at Olsson for Street Superintendent, Health Board members Heather Eaton and Cass Crook. Dustin Eaton was appointed for a one year appointment to the Planning Commission, Donna Ruby and Debbie Vidlak 3rd year of a three year appointment, Shawn Hoy and Dave Kendall 2nd year of a two year appointment on the Planning Commission. Rush Chipman Law was appointed as Village Legal Counsel.
Crook motioned to authorize Chairman Seyler to sign Sub-Award Grant Document for NDEE. 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Hill – Aye, Ruby – Aye and Crook- Aye. Motion approved.
Vidlak motioned to award $300 performance bonuses to Melissa Hansen and Steve Heyen, and $150 performance bonus to Steve C. Heyen. 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Eaton – Aye, Ruby – Aye and Crook- Aye. Motion approved.
Crook motioned to adjourn at 7:51 pm. 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Vidlak – Aye, Hill – Aye, Ruby – Aye and Crook- Aye. Motion approved.
The next regular meeting is scheduled for January 13, 2021 at 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office.
Charles J. Seyler II
Chairman
These minutes have been prepared by the village clerk and are certified to be true and accurate