VILLAGE OF UNION
MEETING MINUTES
APRIL 12, 2023
Chairman Seyler called the monthly meeting for April to order at 7:02 pm at the Union Fire Hall. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent.
Minutes of the March Regular Board Meeting were reviewed. Ruby motioned to approve March 8th Meeting Minutes. 2nd by Hill. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle - Absent. Motion approved.
Claims and Accounts were presented. Feek motioned to approve April Claims and Accounts 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
APRIL 2023
CLAIMS AND ACCOUNTS
NPPD:
WATER PUMP $ 327.49 (EFT) WATER FUND
FIREBARN (TOWN BLDG) $ 74.92 (EFT) FIRE FUND
TOWER327 (WATER) $ 115.36 (EFT) WATER FUND
AREA LIGHT RENTAL $ 11.44 (EFT) GENERAL FUND
STREETLIGHTS $ 424.45 (EFT) STREET FUND
LIFT STATION $ 136.81 (EFT) SEWER FUND
BALLFIELD $ 78.95 (EFT) PARK FUND
MAINTENANCE SHOP $ 31.58 (EFT) GENERAL FUND
CABOOSE $ 31.58 (EFT) GENERAL FUND
WINDSTREAM $ 90.05 (EFT) GENERAL FUND
RESERVES TRANSFER $ 183.00 APR MONTHLY TRANSFER (EFT) SEWER FUND
CENEX FLEET FUELING $ 190.05 R1500 202.94 ($12.89- discounts)(C) GENERAL FUNDS
NE DEPT OF REVENUE $ 146.45 SALES TAXES (EFT) GENERAL FUND
NE DEPT OF REVENUE $ 541.16 Q1 WITHHOLDING (EFT) GENERAL FUND
NPHEL $ 31.00 COLIFORM/NITRATES TESTING (C) WATER FUND
GRAINGER $ 197.72 INJECTION PUMP REPAIR (EFT) WATER FUND
USPS $ 96.00 POST CARD STAMPS WATER & SEWER FUNDS
MELISSA HANSEN $ 1645.81 MARCH PAY (C) WATER, SEWER & GENERAL FUNDS
STEVE HEYEN $ 2019.93 MARCH PAY (C) WATER, SEWER, STREET & GENERAL FUNDS
WILBUR-ELLIS $ 920.96 HERBICIDES (C) SEWER, GENERAL & PARK FUNDS
SORENSEN’S TREE & SHRUB $ 175.00 TREE FERTILIZATION (C) PARK FUND
INTUIT $ 15.00 PAYROLL FEE (EFT) GENERAL FUND
US TREASURY $ 958.66 MONTHLY DEPOSIT FOR WITHHOLDING (EFT) GENERAL FUND
PAPILLION SANITATION $ 293.20 RECYCLING (EFT) GENERAL FUND
UTILITY SVC CO $ 2973.57 Q2 WATER TOWER MAINTENANCE CONTRACT (C) WATER FUND
$ 11,710.14 APRIL CLAIMS AND ACCOUNTS
$ 185,428.33 GENERAL FUND BALANCE AS OF APRIL 11, 2023
$ 4,676.92 PENDING DEPOSITS
$ 37,563.46 SEWER RESERVE ACCOUNT
$ 43,022.41 ARPA FUND ACCOUNT
+ 183.00 SEWER RESERVE TRANSFER FOR MARCH $ 259,163.98 IN VILLAGE ACOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- The clerk received emails about the Safe Streets Program funded by the Infrastructure Bill, and information on Transportation Alternative Program which could possibly be used to replace sidewalks in the Village.
CLERK REPORT – The clerk reported that she hasn’t received an update on the status of the Village’s pre-application for WWAC funding for the water infrastructure project. All quarterly filings, except Unemployment Insurance, has been completed.
Village Maintenance Report: Heyen reported the well pumps ran for 258 hours, pumping 1,506,000 gallons of water. Lift station processed 684,000 gallons of wastewater. Heyen reported that he call AAA Sewer out to clear a sewer line that was blocked on C Street. AAA recommended that we schedule clearing the sewer lines out, when they come annually to clean the lift station. Heyen re-attached the jail house door.
Fire Report- Wagner was present to get the Board’s opinion on the colors for the re-painting of the Fire Hall. All Board members present approved the colors.
Union United Inc. Report: Dumpsters are reserved for Village Clean-up scheduled for April 29th and 30th.
Running concessions for a youth baseball double header this Summer was discussed. Union United doesn’t want to run concessions unless there are more than two games scheduled at Union Field. There is an effort to get the field in the rotation for games and tournaments. At that point, Union United would be willing to run concessions.
New Business:
Residents with leaks complied with the request to fix them and to sign a payment agreement with the Village Clerk. One property may be a problem again in the Winter since, the water lines are above ground and there is no heat in the building.
Ruby motioned to authorize the Clerk to purchase the Dell XPS 17 laptop, not to exceed $2000, and use the debit card to fund the purchase. 2nd by Hill. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
The Clerk presented the setup costs of ClerkBooks and showed that with the included billing software module, the Village could make up the cost over 5 years. She briefed the advantages of ClerkBooks and how it will streamline and improve the quality of work of the Clerk/Treasurer position. Ruby motioned to accept the ClerkBooks quote, The Terms of Agreement, and authorize the Chairman to sign the Quote, Terms of Service and Payment Authorization Form with the option of paying the 50% down payment of $3102.50 by ACH. 2nd by Feek. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
Ruby motioned to adjourn at 7:52 pm. 2nd by Hill. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
The next regular meeting is scheduled for May 10, 2023 at 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office by May 5th.
Charles J. Seyler II
Chairman
These minutes have been prepared by the village clerk and are certified to be true and accurate