VILLAGE OF UNION
MEETING MINUTES
JULY 12, 2023
Chairman Seyler called the monthly meeting for July to order at 7:00 pm at the Union Fire Hall. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent.
Minutes of the June Regular Board Meeting were reviewed. Ruby motioned to approve June 14th Meeting Minutes. 2nd by Hill. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle - Absent. Motion approved.
Claims and Accounts were presented. Ruby motioned to approve July Claims and Accounts 2nd by Feek. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
JULY 2023
CLAIMS AND ACCOUNTS
NPPD:
WATER PUMP $ 282.32 (EFT) WATER FUND
FIREBARN (TOWN BLDG) $ 86.98 (EFT) FIRE FUND
TOWER (WATER) $ 153.88 (EFT) WATER FUND
AREA LIGHT RENTAL $ 11.44 (EFT) GENERAL FUND
STREETLIGHTS $ 424.45 (EFT) STREET FUND
LIFT STATION $ 75.33 (EFT) SEWER FUND
BALLFIELD $ 78.95 (EFT) PARK FUND
MAINTENANCE SHOP $ 31.58 (EFT) GENERAL FUND
CABOOSE $ 31.58 (EFT) GENERAL FUND
WINDSTREAM $ 95.97 (EFT) GENERAL FUND
RESERVES TRANSFER $ 183.00 JULY MONTHLY TRANSFER (EFT) SEWER FUND
CENEX FLEET FUELING $ 402.86 R1500/ MONTANA$233.25-MOWERS/WINCH $169.61 (C) GENERAL & PARK FUNDS
NE DEPT OF REVENUE $ 222.53 SALES TAXES (EFT) GENERAL FUND
NE DEPT OF REVENUE $ 541.66 WITHHOLDING TAXES (EFT) GENERAL FUND
NPHEL $ 116.00 COLIFORM/NITRATES (C) WATER FUND
UTILITY SERVICE CO $ 2973.57 QUARTERLY TOWER MAINTENANCE (C) WATER FUND
SORENSENS TREE & SHRUB $ 225.00 PESTICIDE TREATMENT PARK (C) PARK FUND
MELISSA HANSEN $ 1586.81 JUNE PAY (C) WATER, SEWER & GENERAL & PARK FUNDS
MELISSA HANSEN $ 124.63 REIMBURSE MILEAGE AND EXPENSES JAN-JUN (C) GENERAL FUND
MARRIOTT CORNHUSKER $ 345.78 LODGING AND MEALS FOR TRAINING (DEBIT) GENERAL FUND
STEVE HEYEN $ 2246.66 JUNE PAY (C) WATER, SEWER, STREET, PARK & GENERAL FUNDS
SUMMER HELP $ 477.75 $10.50HR FOR 45.5 HOURS (C) PARK FUND
OLSSON $ 117.44 WATER PROJECT REVIES (C) WATER FUND
ONE CALL CONCEPTS $ 5.14 ONE CALL CONCEPTS/DIGGERS HOTLINE (C) GENERAL FUND
CORE & MAIN $ 1034.60 METERS AND CABLES (EFT) WATER FUND
PAPILLION SANITATION $ 315.20 RECYCLE (EFT) GENERAL FUND
INTUIT $ 10.00 PAYROLL FEE (EFT) GENERAL FUND
MENARD’S COMMERCIAL $ 289.87 POLE SAW & MAINTENANCE SUPPLIES (EFT) PARK & GENERAL FUNDS
US TREASURY $ 999.32 MONTHLY DEPOSIT FOR WITHHOLDING (EFT) GENERAL FUND
STAPLES $ 1042.22 OFFICE SUPPLIES (TONER, PAPER, ENV, LABELS)(EFT) GENERAL FUND
TABLE ROCK ALERTING $21,900.00 SIREN SYSTEM EQUIPMENT (EFT) GENERAL FUND
$ 36,432.52 JULY CLAIMS AND ACCOUNTS
$ 198,415.12 GENERAL FUND BALANCE AS OF JULY 11, 2023
$ 2,571.36 PENDING DEPOSITS
$ 38,126.56 SEWER RESERVE ACCOUNT
$ 43,008.02 ARPA FUND ACCOUNT
+ 183.00 SEWER RESERVE TRANSFER FOR JULY $ 245,871.54 IN VILLAGE ACOUNTS AFTER CLAIMS & ACCOUNTS PAID
CORRESPONDENCE- The clerk received a request from a resident to put engine breaking prohibited signs back up on Main St. and add a slow sign on A St. before entering Ash and Birch Streets. The clerk also received a complaint, after July 4th , of fireworks being set off and disturbing people during quiet hours. The NDEE is requesting the village to distribute and account for lead line surveys prior to October 2024. LARM sent the annual renewal of coverage proposal to be reviewed, and a resolution to be passed, at the next board meeting. A notice of evaluation of building codes was sent assessing the village’s risk at ISO rating 9. The clerk will look into how this was accomplished, since she didn’t receive any request for information on building codes.
CLERK REPORT – The clerk reported that the emergency siren system should be delivered and installed tentatively on August 2, 2023.
Village Maintenance Report: Heyen reported the well pumps ran for 264 hours, pumping 1,543,000 gallons of water in which 150,000 were diverted to the lagoons. Lift station processed 972,000 gallons of wastewater. Heyen and crew have been working on trimming back trees. They are working on limbs that are covering signs. Heyen reported that there is lily growth in the South lagoon, indicating an excess of CO2, hence the diversion of water to that area. Wilber-Ellis will be engaged in finding a chemical solution for the overgrowth.
FIRE REPORT: NTR
Union United Inc. Report: The annual golf tournament is scheduled to be held on August 19th at Grandpa’s Woods. Entry fees will be set at $65 per person. Union United will hold a meeting on July 19th to elect officers and discuss the playground project and fundraisers.
Old Business:
The Clerk presented two security camera systems to the Board, Swann POE NVR 4K outdoor system and a Reolink POE 4K system. The clerk shared that the Swann system’s weather rating was easily researched and meets our needs. She was unable to find the weather rating on the Reolink, which was a more expensive system.
Feek motioned to purchase and have the Swann system installed at the concessions and pavilion area. 2nd by Ruby. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
The Board discussed the support of the 2nd Rescue Squad. They discussed amounts to share with Waconda, or without Waconda, on the outfitting of the new squad, if purchased. Ruby motioned to support the outfitting of the new squad 50/50 with Lake Waconda SID, or $15,000 if left to outfit it on our own. Initial and yearly support will be split three ways upon the execution of an interlocal agreement with Nehawka, Waconda, and Union. Income from the squads should be put in a sinking fund to replace a squad when needed in the future. 2nd by Hill. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
Chairman Seyler updated the Board on the playground project. He and Mrs. Seyler reviewed grant information and called the vendor, Play Core, for information on their grants. They offer 50/50 grants on the play equipment and pointed them to a waste reduction grant through NDEE at 50/50 for recycled tire mulch, which in our case is approximately $6500 in materials. They believe the cost of the project would be about $100,000, of which about $30,000 is set aside. More will be discussed at the Union United meeting on Monday.
New Business:
The Farises were present to discuss their proposed parcel division. They explained that they would like to separate their parcel in two, by floodplain area. They would like to build a multi-use structure on the parcel not located in the floodplain, to remediate the need for Flood Insurance. County Zoning has initiated a process to identify the base flood levels on their parcel. When that is completed, the split can be formally approved, and they will file a building permit request. Ruby motioned to approve the division of parcel #130398625 in two, to separate a portion of the parcel from the floodplain for future construction. 2nd by Hill. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
Ruby motioned to adjourn at 7:32 pm. 2nd by Feek. By Roll, Trustee votes are as follows: Seyler – Aye, Feek – Aye, Hill – Aye, Ruby – Aye and Fritschle- Absent. Motion approved.
The next regular meeting is scheduled for August 9, 2023 at 7 pm at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office by August 4th.
Charles J. Seyler II
Chairman
These minutes have been prepared by the village clerk and are certified to be true and accurate