VILLAGE OF UNION MEETING MINUTES APRIL 10, 2024 Trustee Hill called the monthly meeting for April to order at 7:00 pm at the Union Office/Fire Hall at 500 Main St. The Open Meeting Laws were displayed for public reference. On roll call: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Absent, Hill – Absent. Minutes of the March Board Meeting was reviewed. Feek motioned to approve March 13, 2024 meeting minutes. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Absent, Hill – Absent. Motion approved. Claims and Accounts were presented. Feek motioned to approve April Claims and Accounts. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Absent, Hill – Absent. Motion approved. APRIL CLAIMS AND ACCOUNTS BOUND TREE MEDICAL RESCUE SQUAD SUPPLIES 292.90 CAPITAL ONE COMMERCIAL-MENARDS PAINT SUPPLIES FOR PARK AND MAINTENANCE SUPPLIES 204.37 CENEX FLEET FUELING FUEL 224.44 INTUIT QBOOKS QUICKBOOKS AND PAYROLL SUBSCRIPTION 1,199.00 INTUIT QBOOKS PAYROLL FEE APR 12.00 LARM ADJUSTMENTS AND ADDITIONS TO PROPERTY COVERAGE 239.75 Melissa Hansen MARCH PAY 1,684.91 NE DEPARTMENT OF REVENUE 000567515-STATE WITHHOLDING Q1 593.95 NE DEPARTMENT OF REVENUE SALES Sales Tax 194.62 NE PUBLIC HEALTH ENVIRONMENTAL LAB COLIFORM TEST 15.00 NPPD ELECTRICITY 1,358.30 ONE CALL CONCEPTS DIGGERS HOTLINE 6.78 PAPILLION SANITATION RECYCLE 358.66 Steven Heyen MARCH PAY 2,538.23 UNITED STATES TREASURY 47-0540397 QB Tracking # -337681890 1,137.06 USPS POST CARD STAMPS FOR UTILITY BILLING- LAST MONTH CLAIMS 106.00 UTILITY SERVICE CO INC. TOWER MAINTENANCE CONTRACT 2,973.57 WINDSTREAM PHONE SERVICE 109.34 13,248.88 Apr 30, 24 ASSETS Current Assets Checking/Savings 1001 · Operating Account 129,291.57 1002 · ARPA Checking 43,080.56 1370 · Sewer Reserve 39,817.02 Total Checking/Savings 212,189.15 Accounts Receivable 1200 · Accounts Receivable 7,459.89 Total Accounts Receivable 7,459.89 Total Current Assets 219,649.04 TOTAL ASSETS 219,649.04 Equity 3000 · Fund Balances 3100 · General Funds 3101 · Operating -39,939.93 3105 · Enterprise Lease 82,684.85 3140 · Park -4,743.27 3150 · Fire 21,216.86 3170 · American Rescue Plan 43,187.90 Total 3100 · General Funds 102,406.41 3300 · Special Revenue Funds 3310 · Streets 54,929.46 Total 3300 · Special Revenue Funds 54,929.46 3700 · Enterprise and Utility Funds 3710 · Water 6,893.51 3720 · Sewer 15,210.81 3721 · Sewer Reserve 39,817.02 Total 3700 · Enterprise and Utility Funds 61,921.34 Total 3000 · Fund Balances 219,257.21 Total Equity 219,257.21 CORRESPONDENCE – The League sent an email about Senator Deb Fischer’s request for Congressional Funding projects. Olsson will assist in preparing the documentation for Union to apply for water infrastructure funds. CLERK REPORT – Clerk prepared a spreadsheet on leaks, with Heyen’s help, over the past 4 years to add to our Pre-App for the WWAC. Clerk went over Statement of Values with LARM personnel to make sure everything insurable was included and that the coverage was appropriate. Quarterly documents were prepared and filed. Village Maintenance Report – Heyen reported 1,649,000 gallons of water metered and pumps ran for 287 hours. The lift station processed 804,000 gallons. Heyen will work with NeRWA again this year on detecting leaks. Heyen repaired leaks in the concessions discovered when restoring service for Spring. The concrete under concessions toilets has eroded. Heyen replaced with concrete patches to prevent stool from shifting. Fire/Rescue Report- NTR Union United Inc. Report: Spring Clean-up and Green-up is scheduled for April 20 and 21, 2024. The playground project is scheduled to be completed in April. Footing holes are scheduled to be drilled, equipment installed and leveled the weekend of April 13and 14. The following weekend concrete will be poured and ground covering installed. The final work weekend will be spent spreading 13 tons of rubber nuggets. New Business: There are a couple of residences that have had leaks spanning over a year. Customer says leaks are repaired, but they are still using an excessive amount of water, per meter readings. One customer has repairs scheduled, the other does not and seems to have given up looking for them. The last leak happens to be over 100,000 gallons per month and should be detected if it is inside or around the homes. Chairman Seyler directed the clerk to draft a letter giving them 30 days to repair the leaks, or the Village will hire a contractor to detect and repair the leaks and bill the resident, with the option to place a lien on the property if they refuse to reimburse the Village. Chairman Seyler asked to table utility service shut off discussion until all Trustees are present to provide input. Maddie motioned to table the discussion until the Board meets next. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Aye, Feek – Ayr, Fritschle – Aye, Ruby-Absent, Hill – Absent. Motion approved. Feek motioned to adjourn at 7:42 pm. 2nd by Fritschle. By Roll, Trustee votes as follows: Seyler – Aye, Feek – Aye, Fritschle – Aye, Ruby-Absent, Hill – Absent. Motion approved. The next regular meeting is scheduled for Maty 8, 2024 at the Union Fire Hall. The Meeting Notice and Agenda will be posted for the public at the Village Office, the Union Junktion, and the Union Post Office by May 3, 2024. Charles J. Seyler II Chairman These minutes have been prepared by the village clerk and are certified to be true and accurate